Stump Removal Request for Proposals

Location:	Missouri
Posted:	Aug 14, 2026
Due:	Sep 14, 2026
Agency:	City of St. Louis
Type of Government:	State & Local
Category:	S - Utilities and Training Services Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS FOR

STUMP REMOVAL

RFP OPENING DATE: August 14, 2026

RFP CLOSING DATE: September 14, 2026

City of St. Louis

Forestry Division

5600 Clayton Ave

St. Louis, MO 63110

TABLE OF CONTENTS

I. ESTIMATED SCHEDULE (SUBJECT TO CHANGE)

II. PURPOSE OF THE REQUEST FOR PROPOSAL (RFP)

III. CONTACT PERSON & QUESTIONS

IV. SUBMISSION & DEADLINE

V. SCOPE OF SERVICES

VI. METHOD OF CONTRACT AND COMPENSATION

VII. REQUIRED PROPOSAL CONTENTS

VIII. REVIEW & SELECTION PROCESS

IX. PROPOSAL EVALUATION STANDARDS (TOTAL 100 POINTS)

X. BONDING REQUIREMENTS

XI. RFP TERMS & CONDITIONS

XII. OTHER CONTRACT AWARD CONDITIONS

XIII. GOVERNING LAW AND VENUE

INFORMATION TO INCLUDE IN PROPOSAL

ATTACHMENT A: PRICING FORM

SAMPLE PRICING FORM

APPENDICES

16-17

20-25

I. ESTIMATED SCHEDULE (SUBJECT TO

CHANGE)

Date

August 14, 2026

Activity/Time

Request for Proposal Released

August 21, 2026

Deadline for Questions by email to

hinek@stlouis-mo.gov – 4:00 PM (CT)

August 26, 2026

Answers to Questions Posted Online

https://www.stlouis-mo.gov/government/procurement.cfm

September 14, 2026

Due Date of Application - NO EXCEPTIONS 4:00 PM (CT)

TBD

Anticipated Notice to Proceed (NTP) For Services

II. PURPOSE OF THE REQUEST FOR

PROPOSAL (RFP)

The City of St. Louis is soliciting proposals from qualified contractors to provide stump removal services.

The contract awarded will operate on a work order basis. The Scope of Work outlined below provides the

baseline requirements that will apply to all work orders.

The intent of this RFP is to award a contract to Respondents who present a detailed proposal conforming to

this RFP that is advantageous to the City regarding cost and other factors considered. The City reserves the

right to award the contract(s) resulting from this RFP to one or more respondents, as appropriate, to meet the

needs of the City.

Hereinafter, organizations interested in submitting a proposal in response to this RFP shall be referred to as

“Respondents.”

Issuing an RFP does not obligate the City of St. Louis to award a contract to any Respondent, nor is the City of

St. Louis liable for any costs incurred by the organizations in the preparation of proposals. Nothing in this RFP

nor in any proposal in response to this RFP is intended to be, nor should anything be construed, as an offer of

engagement. Nor shall the selection of a Respondent be construed as an offer of engagement unless and until

a contract is fully negotiated and fully executed by all parties. The City retains the right to award parts of the

contract to several Respondents, not to select any Respondents, and/or to re-solicit proposals.

The City reserves the right to reject any and all proposals submitted and to waive any and/or all non-material

irregularities pertaining to the submission of the proposal. Additionally, any and all RFP projects elements,

requirements and schedules are subject to change and modification. The City also reserves the right to modify,

suspend, or terminate at its sole discretion any and all aspect(s) of the RFP process to obtain further

information from any and all respondents, and to waive any defects as to form or content of the RFP or any

responses by any organization/business. All submitted materials will become the property of the City, may

become public documents at any time during the selection process, and will become public documents at the

conclusion of the selection process. Any and all documents submitted by the Respondent may become public

if and when they are submitted to any advisory or legislative public body, or pursuant to the Missouri Sunshine

Law. By submitting a response to this RFP, each Respondent acknowledges having read this RFP in its

entirety and agrees to all terms and conditions set out in this RFP.

Respondents may submit amended proposals before the deadline for receipt. Such amended proposals must

be complete replacements for a previous submission and must be clearly identified as such in the transmittal

letter. Respondents are permitted to withdraw their submissions at any time prior to the deadline for receipt.

Respondents must submit a written withdrawal request signed by the Respondent’s duly Authorized

Representative(s) and sent to the contact person below.

III. CONTACT PERSON & QUESTIONS

Please direct all communications and questions regarding the RFP Process to: hinek@stlouis-mo.gov

Questions regarding the RFP:

● Must reference the RFP page number and section to which it applies.

● Questions should be asked in consecutive order, from beginning to end, following the organization of

this RFP.

● The issuing department will record questions and provide written responses posted on the City’s

website.

● The issuing department will maintain a list of entities that requested the RFP and provide question

responses to them.

● Questions concerning this RFP must be submitted in writing to the contact person no later than

August 21, 2026, at 4:00 p.m. CDT. The Department will ensure that copies of all questions and

responses shall be made available in writing and publicly posted at:

https://www.stlouis mo.gov/government/procurement.cfm.

● No contact with any other city employee or selection committee member, in regards to this specific

RFP, is permitted while the RFP is open except by email to the contact person.

● Any further contact or information about the RFP to the Department or any of its employees will be

considered an impermissible supplementation of the respondent’s proposal.

IV. SUBMISSION & DEADLINE

In order for the Department of Parks, Recreation & Forestry to consider proposals, the respondent’s

submission must be received by:

Date:

Time:

Location:

September 14, 2026

4:00 P.M. CT

Parks, Recreation & Forestry

5600 Clayton Ave

St. Louis, MO 63110

hinek@stlouis-mo.gov

Proposals received after this deadline will not be accepted.

Respondents must submit proposals via e-mail to the addresses listed above with a subject line STUMP

REMOVAL.

V. SCOPE OF SERVICES

The Respondent shall provide all labor, equipment, supervision, materials, and incidentals necessary to

remove, backfill, and restore areas affected by stump removal, as directed by the City. Services shall include

the complete removal of stumps and site cleanup by pushing the grindings back into the excavated hole.

Stump grindings may be no taller than five (5) inches and not spread beyond the ground out area. Excess

material must be removed from the site. A location within the city will be available to dump excess grindings for

free. Stumps will range in diameter and height. Respondent(s) may be required to use a chainsaw to reduce

the height of the stump before grinding. Prior to grinding, respondent(s) must take a picture with diameter

shown of the stump and attach it to the work order.

Work locations may include public rights-of-way, parks, municipal facilities, and other City-owned or City

maintained properties. All assignments will be issued through formal work orders.

The Contractor must coordinate all work activities exclusively through the City-designated Project Manager,

who will serve as the primary point of contact for all City contractors participating in the project. Contractors

may communicate directly with one another as necessary to support efficient coordination, provided the

City-designated Project Manager is kept informed. The City-designated Project Manager shall be copied on all

written correspondence and shall be made aware of all meetings and site visits related to the work.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Stump Removal Request for Proposals

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