Bid No. 27.001 Districtwide Elevator and Wheelchair Lift Service, Preventive Maintenance, and Repairs Maintenance Services

HAYWARD UNIFIED SCHOOL DISTRICT
24411 Amador Street
Hayward, CA 94544
510.784.2600
PROJECT MANUAL
Bid No. 27.001
Districtwide Elevator and Wheelchair Lift Service, Preventive
Maintenance, and Repairs Maintenance Services
BID DUE DATE AND TIME
Hayward Unified School District - Purchasing Department
24411 Amador Street, Hayward, CA 94544
Bid Opening - Tuesday, October 6, 2026 - 10:00am
Bid 27.001 Districtwide Elevator and Wheelchair Lift Service, Preventive Maintenance, and Repairs Maintenance Services

TABLE OF CONTENTS
PROCUREMENT AND CONTRACTING REQUIREMENTS
Title
Table of Contents (This Document)
Notice to Bidders / Invitation to Bid
Instructions to Bidders and Attachment "2" Bid Form for Maintenance Contract
Documents That Bidder Must Submit As Part Of Its Bid
Attachment "2" Bid Form
Exhibit B - Equipment List and Bid Prices
Exhibit C - Bid Price Worksheet
Sufficient Funds Declaration
Noncollusion Declaration
Bid Bond (Security)
Agreement for Maintenance including Terms and Conditions
Attachment "1" Scope of Work / Services
Exhibit A School Site with Possible Work
Exhibit B Equipment List and Bid Prices
Exhibit C Bid Price Worksheet
Fingerprinting Notice
Payment & Performance Bond (Contractor's Labor and Material Bond)
Addenda - All addenda issued by District become part of the Contract.
Certificationsto be Completed by Contractor
Bid 27.001 Districtwide Elevator and Wheelchair Lift Service, Preventive Maintenance, and Repairs Maintenance Services

INVITATION TO BID
Districtwide Elevator and Wheelchair Lift Service, Preventative Maintenance, and Repairs
Maintenance Services
Bid No. 27.001
1. Notice is hereby given that the governing board ("Board") of the Hayward Unified School District
("District" or "Owner") will receive sealed bids for the following contract:
Districtwide Elevators and Wheelchair Lifts Service, Preventative Maintenance, and Repairs - Maintenance Services
("Contract")
to be performed at the following District site(s):
"All District Facilities (see Exhibit A for list of possible site work)".
2. Sealed Bids will be received until 10:00 AM on Tuesday, October 6, 2026, at the Hayward Unified
School District / Purchasing Department, located at 24411 Amador St Hayward, CA 94544 at or
after which time the bids will be opened and publicly read aloud. Any claim by a bidder of error in its
bid must be made in compliance with section 5100 et seq. of the Public Contract Code. Any bid that
is submitted after this time shall be non-responsive and returned to the bidder.
3. The Contract consists of:
The District is soliciting bids from well qualified bidders to provide labor, equipment, tools, vehicles, and
materials necessary to service, maintain and repair, all elevators and wheelchair lift systems, including
their associated electric, electronic, hydraulic and pneumatic parts and controls owned and/or leased and
operated by the Hayward Unified School District. The initial contract term shall be for approximately (12)
twelve months, and may be extended on an item-by-item basis, in twelve-month increments, not to
exceed a total of three years; see Attachment 1 - Scope of Work, Exhibit A, B & C to the Agreement,
Attachment 2 - Bid Form, and all other Contract Documents. A complete set of the Contract Documents
may be obtained from https://www.husd.us/departments/purchasing
4. A Mandatory pre-bid conference and site visit will be held at 10:00AM Tuesday, September 22, 2026, at the
Hayward Unified School District, 24411 Amador Street, Hayward, California 94544. A job site visit will take place
immediately after the meeting if requested by attendees. All prospective Bidders are required to sign in at the
Administration Building. Failure to attend or tardiness will render bid ineligible.
5. All bidders' questions must be submitted in writing via email to the Purchasing Manager @
vcoronado@husd.k12.ca.us by 10:00AM on Tuesday, September 29, 2026
6. All bids shall be on the form provided by the District. Each bid must conform and be responsive to
all pertinent Contract Documents, including, but not limited to, the Instructions to Bidders.
7. To bid on this Contract, the Bidder is required to possess the following State of California Contractor
Licenses:
Bid 27.001 Districtwide Elevator and Wheelchair Lift Service, Preventive Maintenance, and Repairs Maintenance Services

C 11 - Elevator Contractors License.
The Bidder's license(s) must be active and in good standing at the time of the bid opening and must
remain so throughout the term of the Contract.
8. Prevailing Wages. Pursuant to sections 1770 et seq. of the California Labor Code, Bidder and all
Subcontractors under the Bidder shall pay all workers on all work performed pursuant to the Contract
not less than the general prevailing rate of per diem wages and the general prevailing rate for holiday
and overtime work as determined by the Director of the State of California Department of Industrial
Relations (DIR) for the type of work performed and the locality in which the work is to be performed
within the boundaries of the District. Copies of the general prevailing rates of per diem wages for
each craft, classification, or type of worker needed to execute the Contract, as determined by the DIR
are available from the District or on the internet (http://www. dir.ca.gov).
9. Contractor Registration. Bidder shall ensure that Bidder and its Subcontractors comply with the
registration and compliance monitoring provisions of Labor Code section 1771.4, including furnishing
its CPRs to the Labor Commissioner, and are registered pursuant to Labor Code section 1725.5. Labor
Code section 1771.1(a) states the following:
"A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to
the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any
contract for public work, as defined in this chapter, unless currently registered and qualified to perform
public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered
contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code
or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to
perform public work pursuant to Section 1725.5 at the time the contract is awarded."
A full copy of the bid form and required documents must be submitted at time of Bid Opening,
Tuesday, October 6, 2026, @ 10:00a.m. A copy must be downloaded from
https://www.husd.us/departments/purchasing, under the Active Bids and Proposals subheading.
Date of Advertisement #1: September 11, 2026
Date of Advertisement #2: September 18, 2026
END OF DOCUMENT
Bid 27.001 Districtwide Elevator and Wheelchair Lift Service, Preventive Maintenance, and Repairs Maintenance Services

INSTRUCTIONS TO BIDDERS AND
ATTACHMENT 2 - BID FORM FOR MAINTENANCE CONTRACT
Districtwide Elevator and Wheelchair Lift Service, Preventative Maintenance, and Repairs
Maintenance Services
Contract No. 27.001
Bidders ("Bidder(s)" or "Contractor") shall follow the instructions in this document, and shall
submit all documents, forms, and information required for consideration of a Bid.
Hayward Unified School District ("District" or "Owner") will evaluate information submitted by
the apparent low Bidder and, if incomplete or unsatisfactory to District, Bidder's bid may be
rejected at the sole discretion of District. The District, at its discretion, may award this work to
one or more bidders to provide the services described herein.
1. Contract. Bids are requested for work described in general, for the following maintenance
services ("Contract"):
Districtwide Elevator and Wheelchair Lift Service, Preventative Maintenance, and Repairs
Maintenance Services. See Attachment 1 - Scope of Work, Exhibit A, B & C of the Agreement
and Attachment 2 - Bid Form for more details.
2. Sealed Bids. District will receive sealed Bids from Bidders as stipulated in the Invitation to
Bid and each bidder shall ensure that its Bid:
a. Is sealed and marked with name and address of the Bidder, the Project Name, the Bid
Number, Bid Package (if applicable), and the date and time for opening bids;
b. Contains all documents as required herein; and
3. Is submitted by date and time indicated in the Invitation to Bid.
4. Project Manager. The Project Manager for this Contract is Kishor Prasad, who can be reached
at (510)784-2600 ext 72831 or kp391@husd.k12.ca.us
5. Bid Opening. Bids will be opened at or after the time indicated for receipt of bids as
indicated in the Invitation to Bid.
6. Complete Bids. Bidders must supply all information required by each Bid Document. Bids
must be full and complete. District reserves the right in its sole discretion to reject any Bid as
non-responsive as a result of any error or omission in the Bid. Each bidder must complete
and submit all of the following documents with its bid ("Bid Documents"):
* "Bid Form," attached hereto as Attachment "2";
* Sufficient Funds Declaration (see form attached to Agreement); and
* Fingerprinting Notice and Acknowledgement, if applicable (see form attached to
Bid 27.001 Districtwide Elevator and Wheelchair Lift Service, Preventive Maintenance, and Repairs Maintenance Services

Agreement).
* Bid Bond
* Noncollusion Declaration
Bidders must submit Bids on the Bid Form, attached hereto as Attachment "2," along with
all other required District certificates and forms (see above). Other District certificates and forms
must be submitted after the bid (see Section 13, below). Bids not submitted on the District's
required forms shall be deemed non-responsive and shall not be considered. Additional
sheets required to fully respond to requested information are permissible. Bidders shall not
modify the Bid Form or qualify their Bids. Bidders shall not submit scanned, re-typed,
word-processed, or otherwise recreated versions of the Bid Form or other District-provided
documents.
7. Erasures. Bids shall be clearly written without erasure or deletions. District reserves the
right to reject any Bid containing erasures or deletions.
8. Words / Numerals. Discrepancies between written words and figures, or words and
numerals, will be resolved in favor of written words.
9. Subcontractors. No portion of the Contract shall be subcontracted to a third party vendor,
and no change in key personnel shall be made, without prior written consent from
District. Failure to comply with this term may result in cancellation of the Contract and/or
elimination of any obligation of District. It is the District's desire to have an ongoing
support relationship with the successful Bidder. Consistency of service is a critical need
and familiarity with District's locations and unique requirements is also important.
10. Prevailing Wages. Pursuant to sections 1770 et seq. of the California Labor Code, Bidder
and all Subcontractors under the Bidder shall pay all workers on all work performed
pursuant to the Contract not less than the general prevailing rate of per diem wages and the
general prevailing rate for holiday and overtime work as determined by the Director of the
State of California Department of Industrial Relations (DIR) for the type of work performed
and the locality in which the work is to be performed within the boundaries of the District,
as applicable. Copies of the general prevailing rates of per diem wages for each craft,
classification, or type of worker needed to execute the Contract, as determined by the
DIR are available from the District or on the internet (http://www. dir.ca.gov).
11. Questions. All questions about the meaning or intent of the Bid Documents are to be directed
in writing to the District. Interpretations or clarifications considered necessary by the District
in response to such questions will be issued in writing by addenda faxed, mailed, or delivered
to all parties recorded by the District as having received the Bid Documents. Questions
received less than SEVEN (7) calendar days prior to the date for opening Bids may not be
answered. Only questions answered by formal written addenda will be binding. Oral and
other interpretations or clarifications will be without legal effect.
12. Addenda. Addenda may also be issued to modify other parts of the Bid Documents as deemed
advisable by the District. Each Bidder must acknowledge each addendum in its Bid Form by
number or its Bid may be considered non-responsive. Each addendum shall be part of the Bid
Documents. A complete listing of addenda may be secured from the District.
Bid 27.001 Districtwide Elevator and Wheelchair Lift Service, Preventive Maintenance, and Repairs Maintenance Services

13. Notice of Intent to Award. The District will send a Notice of Intent to Award to the apparent
lowest responsive and responsible bidder, and within SEVEN (7) days the bidder shall submit
all required documents, including insurance certificates and endorsements. The Contract will
not be awarded by the District's governing board until all required documents are submitted,
and Contractor's failure to timely submit the required documents will lead to District award to
the next lowest bidder and District action against the bid security.
14. Notice of Award. The Bidder awarded the Contract shall execute and submit ONE (_1_) copy
of the Agreement by 5:00 p.m. of the SEVENTH (7th) calendar day following the date of the
Notice of Award.
15. Notice to Proceed. District shall provide notices to proceed ("Notice(s) to Proceed" or
"NTP(s)") to Contractor pursuant to the Contract at which time Contractor shall proceed with
the Work specified in NTP. The District shall utilize the rates and timeframes identified in
Contractor's Bid Form for the performance of the Work of a specific NTP.
a. It is expressly understood by Contractor that Contractor shall not be entitled to any claim
of compensation as a result of District's postponement or failure to issue a NTP pursuant
to the Contract.
16. Bid Protests.
All bid protests must comply with the following, or they shall be rejected as invalid:
1. The protest shall be in writing;
2. The protest shall be filed and received no later than 4:00 p.m. on the third business day
after the deadline for submittal of the bids;
3. The protest shall set forth in detail all grounds for the protest, including all facts,
supporting documentation, legal authorities and arguments in support of the bid protest;
4. Before the bid protest deadline, the protesting party shall transmit the complete bid protest,
including all documentation, to all other parties having a potential interest that may be adversely
affected by the outcome of the protest, including but not limited to all other bidders who may have
a reasonable prospect of losing or obtaining an award of the Contract depending on the outcome of
the protest; and
5. All factual contentions must be supported by competent, admissible and credible
evidence.
The procedures and time limits set forth in this section for bid protests are strictly construed and
are bidder's sole and exclusive remedy in the event of a bid protest. Bidder's failure to strictly
comply with these procedures and time limits shall constitute a waiver of any right to further
pursue the bid protest, including but not limited to the presentation of a Government Code claim
or legal proceedings. Any matter not set forth in the protest, including any ground for the protest
or any evidence supporting a ground for the protest, shall be deemed waived.
A bidder may not rely on the bid protest submitted by another bidder, but must timely pursue its
own bid protest.
Owner shall review a bid protest that was not rejected for failing to comply with the above
procedures. Any final decision on such a bid protest shall be made by the Governing Board.
17. Rejection of Bids. District reserves the right to reject any or all bids, including without
Bid 27.001 Districtwide Elevator and Wheelchair Lift Service, Preventive Maintenance, and Repairs Maintenance Services

limitation the right to reject any or all nonconforming, non-responsive, unbalanced, or
conditional bids, to re-bid, and to reject the bid of any bidder if District believes that it would
not be in the best interest of the District to make an award to that bidder, whether
because the bid is not responsive or the bidder is unqualified or of doubtful financial
ability or fails to meet any other pertinent standard or criteria established by District. District
also reserves the right to waive inconsequential deviations not involving price, time, or
changes in the Work. For purposes of this paragraph, an "unbalanced bid" is one having
nominal prices for work item(s) that represent substantive work and/or overly-enhanced
prices for nominal work item(s).
18. Bidder Responsibility. Prior to the award of Contract, District reserves the right to
consider the responsibility of the Bidder. District may conduct investigations as District
deems necessary to assist in the evaluation of any bid and to establish the responsibility,
including, without limitation, qualifications and financial ability of Bidders, proposed
subcontractors, suppliers, and other persons and organizations to perform and furnish the
Work in accordance with the Contract Documents to District's satisfaction within the
prescribed time.
19. The District reserves the right to reject any and all bids and/or waive any irregularity in any
bid received. Unless otherwise required by law, no bidder may withdraw its bid for ninety
(90) days after the date of the bid opening.
20. The District shall award the Contract, if it awards it at all, to the lowest responsive and
responsible bidder based on the rates only as shown in the completed Bid Form attached
hereto.
21. All work must be completed within the Term of the Contract.
22. COVID-19. During the Work, the Contractor shall ensure that all Work, including but not
limited to Work performed by Subcontractors, is performed in compliance with all applicable
legal, contractual, and local government requirements related to the novel coronavirus and
COVID-19, including "social distancing," masks, and hygiene as may be ordered by the State
or local authorities and as may be directed in the Contract Documents. Each bidder must
include in its bid all costs related to these requirements in effect at the time of bidding. If
additional COVID-19 requirements are imposed after the bid and the Contractor believes that
it is entitled to additional time or money, it must timely submit proper requests pursuant to the
Contract Documents.
23. Project Labor Agreement.
No project labor agreement applies to this contract.
24. Bid Bond or Other Security. Bidders must submit their Bid Form with cash, a cashier's check
or a certified check payable to District, or a bid bond by an admitted surety insurer of not less
than ten percent (10%) of their base Bid amount, including all additive alternates. Required
form of corporate surety, Bid Bond, is provided by District and must be used and fully
completed by Bidders choosing to provide a Bid Bond as security. The Surety on Bidders' Bid
Bond must be an insurer admitted in the State of California and authorized to issue surety
bonds in the State of California. Bids submitted without necessary bid security will be deemed
non-responsive and will not be considered.
Bid 27.001 Districtwide Elevator and Wheelchair Lift Service, Preventive Maintenance, and Repairs Maintenance Services

ATTACHMENT "2"
BID FORM
To: Governing Board of Hayward Unified District ("District" or "Owner")
From:
(Proper Name of Bidder)
The undersigned declares that Bidder has read the Bid Documents, including without limitation the
Invitation to Bid, the Agreement, and the Instructions to Bidders, and agrees and proposes to furnish
all necessary labor, materials, and equipment to perform and furnish all services and work in accordance
with the terms and conditions of the Bid Documents of Contract No. 27.001 for Districtwide Elevator
and Wheelchair Lift Service, Preventive Maintenance, and Repairs maintenance services ("Contract"
and "Contract Documents").
Bid 27.001 Districtwide Elevator and Wheelchair Lift Service, Preventive Maintenance, and Repairs Maintenance Services

1. Bid. The cost of all labor, materials, and equipment necessary for the completion of the work, including Attachment 1 -
Scope of Work, even though not shown or specified, shall be included in the unit price for the various items shown
herein. The District reserves the right to increase and decrease the quantity of any item or omit items as may be
deemed necessary or convenient for the District, and the same shall in no way affect or make void the contract. When
increases and decreases are made, appropriate additions or deductions from the contract total price will be made at
the stipulated unit price.
Elevator Max. Cap. (2,000-3,500lbs.):
a. Monthly Service Rate (From Exhibit B Annual Prices) $ __________________________
b. Annual TEST* (From Exhibit B Annual Prices) $ __________________________
c. Five-Year Load TEST** (From Exhibit B Annual Prices) $ __________________________
d. Annual Fire-Alarm Smoke TEST* (From Exhibit B Annual Prices) $ __________________________
Hourly Rate $ ___________________ Emergency Hourly Rate $ _____________________
Wheelchair Lift Max. Cap. (750 lbs.):
a. Semi-annual Service (Per visit) (From Exhibit B Annual Prices) $ __________________________
b. Annual TEST* (From Exhibit B Annual Prices) $ __________________________
c. Five-Year Load TEST** (From Exhibit B Annual Prices) $ __________________________
Hourly Rate $ ___________________ Emergency Hourly Rate $ _____________________
*Typically, on elevators/lifts newer than 1998
** Typically, on elevators/lifts from 1998 and older
Costs for parts and materials plus _________________ % increase or mark up
Costs for parts and materials minus _________________ % discount
Bid 27.001 Districtwide Elevator and Wheelchair Lift Service, Preventive Maintenance, and Repairs Maintenance Services