RFP 2026-002 - Wastewater Treatment Plant Chemicals (PDF)

Location:	Texas
Posted:	Jun 25, 2026
Due:	Jul 14, 2026
Agency:	City of Palestine
Type of Government:	State & Local
Category:	68 - Chemicals and Chemical Products
Publication URL:	To access bid details, please log in.

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This notice is published in the Palestine Herald Press on Saturday, June 27, 2026, and Saturday,

July 4, 2026.

CITY OF PALESTINE

REQUEST FOR PROPOSALS (RFP)

RFP 2026-002 – WASTEWATER TREATMENT PLANT CHEMICALS

SEALED PROPOSALS DUE: TUESDAY, JULY 14, 2026, AT 10:00 A.M. (CDT)

I. PURPOSE

The City of Palestine ("City") is soliciting proposals for Wastewater Treatment Plant Chemicals.

Sealed proposals must be received in the City Secretary's Office, City Hall, 504 North Queen

Street, Palestine, Texas 75801, no later than 10:00 a.m. (CDT) on Tuesday, July 14, 2026. Sealed

proposals will be opened on Tuesday, July 14, 2026, at 10:30 a.m. (CDT) in the City Hall

Conference Room.

To be considered, each proposal must address the requirements set forth in this Request for

Proposals.

II. SERVICES REQUIRED

This Request for Proposals (RFP) is for Wastewater Treatment Plant Chemicals as identified in

Appendix A.

It is the City's preference to award the contract to one vendor; however, the City reserves the right

to award contracts to multiple vendors if determined to be in the best interest of the City.

This RFP is for an annual pricing agreement for Fiscal Year 2026-2027 (October 1, 2026, through

September 30, 2027). Quantities provided in Appendix A are estimates only and are not

guaranteed. Actual quantities purchased may vary based on the City's operational needs.

Appendix A is included with this RFP packet.

III. MARKET CONDITIONS

The City is aware of the extreme market fluctuations occurring for these products and strives to

establish a pricing format that complies with applicable procurement laws while protecting both

the City and vendors against future market fluctuations.

Vendors shall establish a baseline price for the products listed to protect both the vendor and the

City. Prices may be adjusted after proposals are received based on documented increases or

City of Palestine RFP 2026-002 Wastewater Treatment Plant Chemicals

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decreases in market pricing. The successful proposer(s) shall provide documentation verifying any

requested price adjustment.

If market prices decrease during the term of this agreement, the successful proposer(s) shall pass

those decreases on to the City.

Submission of a proposal constitutes the proposer's acceptance of these market condition

provisions. If your company has an alternative method of price protection, please include that

information with your proposal.

IV. GENERAL INFORMATION

The City of Palestine is a home rule municipality located in Anderson County, Texas, with a

population of approximately 18,544, according to the 2020 U.S. Census.

The City operates under a Council-Manager form of government consisting of a Mayor, six (6)

City Council Members, and a City Manager. The Council Members are elected from single-

member districts, and the Mayor is elected at-large.

The City Manager is the chief executive officer of the City and is responsible for implementing

the policies established by the City Council

V. SUBMISSION OF RESPONSE

Proposals must be sealed and may be mailed or hand delivered.

Sealed proposals for "RFP 2026-002 – Wastewater Treatment Plant Chemicals" must be

received by 10:00 a.m. (CDT) on Tuesday, July 14, 2026, in the City Secretary's Office.

Proposal packets shall include three (3) copies.

The proposer shall provide a certificate of liability insurance with the proposal. Please include any

documentation necessary to demonstrate compliance with the City of Palestine's specifications and

any applicable requirements of this Request for Proposals.

Please clearly mark the sealed proposal envelope or package as follows:

“RFP 2026-002 – WASTEWATER TREATMENT PLANT CHEMICALS TO BE

OPENED: JULY 14, 2026, AT 10:30 A.M. (CDT)”

Proposals received after 10:00 a.m. (CDT) on Tuesday, July 14, 2026, will be returned unopened.

The City reserves the right to reject any or all proposals, request additional information concerning

any proposal for clarification, and waive any informalities or irregularities in the submission and

evaluation process. This Request for Proposals does not obligate the City to pay any costs incurred

by proposers in the preparation or submission of proposals. Furthermore, this Request for

Proposals does not obligate the City to award a contract.

City of Palestine RFP 2026-002 Wastewater Treatment Plant Chemicals

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Mailing and Hand Delivery Address:

City of Palestine

Attn: April Jackson, City Secretary

504 North Queen Street

Palestine, Texas 75801

VI. SCHEDULE

Wednesday, July 8, 2026, at 3:00 p.m., Central Standard Time (CST)

Deadline for inquiries, questions, or requests for information regarding this Request for Proposals.

All questions must be submitted in writing by email to pwadmin@palestine-tx.org

Tuesday, July 14, 2026, at 10:00 a.m., Central Standard Time (CST)

Sealed proposals are due in the City Secretary's Office. The date and time received shall be noted

on the envelope or package and initialed.

Proposals may not be altered or amended after the submission deadline. Any interlineations,

alterations, or erasures made prior to the proposal opening must be initialed by the signer to

guarantee authenticity.

Proposals received after the published deadline shall remain unopened and be returned to the

proposer.

Tuesday, July 14, 2026, at 10:30 a.m., Central Standard Time (CST)

Sealed proposals will be opened in the City Hall Conference Room, 504 North Queen Street,

Palestine, Texas.

Proposals received in unmarked envelopes or packages may be opened for identification purposes

only and then resealed. The envelope or package shall be marked accordingly.

VII. COMMUNICATIONS

All communications regarding this Request for Proposals shall be submitted in writing to:

Public Works Department

1620 West Palestine Avenue

Palestine, Texas 75801

Telephone: (903) 731-8423

Email: pwadmin@palestine-tx.org

VIII. PROPOSAL INFORMATION

Each proposal shall include, at a minimum, the following information:

Qualifications and Experience

1. List the name and address of your company, including the location that will provide the

products under this Request for Proposals.

City of Palestine RFP 2026-002 Wastewater Treatment Plant Chemicals

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2. Identify the primary contact person for this proposal and provide all applicable contact

information.

3. List your company's history, if any, in providing products or services to the City of

Palestine.

4. Describe your experience providing Wastewater Treatment Plant Chemicals to

municipalities or other governmental entities. Include contact information for current or

former governmental references from the past five (5) years.

IX. EVALUATION PROCESS

The City reserves the right to request additional information concerning proposals for clarification

and to waive any irregularities or informalities in the submission and evaluation process.

After proposals are opened, they will be evaluated and compared based on the proposal pricing

and the evaluation criteria established in this Request for Proposals. The City reserves the right to

award the contract to the proposer whose proposal is determined to provide the best value to the

City.

The following factors may be considered in evaluating proposals:

• Total cost of the Wastewater Treatment Plant Chemicals;

• The extent to which the products meet the City's needs;

• The proposer's past relationship with the City;

• The long-term value to the City;

• Ability to provide products in a timely manner;

• References; and

• Previous performance with the City, if applicable.

X. AWARD AND PRICING

Proposals shall remain on file and open for public inspection for at least forty-eight (48) hours

before a contract may be awarded.

The City Council is expected to consider the award of this contract on July 27, 2026.

If market conditions change prior to award, the proposer shall immediately notify the Public Works

Department. Once the contract has been awarded by the City Council, pricing shall be subject to

the Market Conditions provisions contained in this Request for Proposals.

If the awarded proposer requests a price adjustment during the term of the agreement due to

changes in market conditions, the request shall be submitted by certified mail or email to the Public

Works Department at pwadmin@palestine-tx.org. Documentation supporting the requested price

adjustment shall be included with the request.

Upon review of the requested adjustment, the City may accept the adjustment or elect not to renew

the agreement upon its expiration.

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Payment will generally be processed within thirty (30) days after receipt of the products and a

properly submitted invoice.

The Public Works Department shall prepare a tabulation of all proposals received. The tabulation

shall be made available to the public upon request and forwarded to the City Council for

consideration of the award.

XI. NOTICE

Any notice required by this Request for Proposals or applicable law shall be provided by the City

of Palestine.

Any interpretations, clarifications, corrections, or changes to this Request for Proposals shall be

made only by a written addendum issued by the City of Palestine.

The City Secretary shall serve as the sole issuing authority for all addenda related to this Request

for Proposals. Addenda will be distributed to all known recipients of the RFP and shall become a

part of the solicitation documents.

Oral statements, representations, or interpretations made by any City employee, consultant, or

representative shall not be binding. Only written addenda issued by the City of Palestine may

modify the terms, conditions, requirements, or specifications of this Request for Proposals.

Failure to acknowledge receipt of any addenda may result in a proposal being deemed non-

responsive.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP 2026-002 - Wastewater Treatment Plant Chemicals (PDF)

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See also