Butler Tech Food Service Management Company

Location: Ohio
Posted: Jan 31, 2026
Due: Mar 3, 2026
Agency: Butler Technology and Career Development Schools Board of Education
Type of Government: State & Local
Category:
  • S - Utilities and Training Services
Publication URL: To access bid details, please log in.
  • Butler Tech Food Service Management Company
    Plus Sign - Open Plus Sign - Open

    This solicitation is for the purpose of entering into a contract for the operation of a food service program for the Board of Education of the Butler Technology and Career Development Schools, hereinafter referred to as the School Food Authority (SFA).

    The proposer will be referred to as the Food Service Management Company (FSMC), and the contract will be between the FSMC and the SFA.

    A. Procurement Method

    Procurement shall be executed through submission of sealed proposals.

    B. Pre-Proposal Conference

    A meeting with interested proposers to review the specifications, clarify any questions, and conduct a walk-through of the facilities with school officials will be held on Friday, February 13, 2026, at 9:00 a.m. EST.

    Location:
    Butler Tech Central Office Board Room
    3605 Hamilton Middletown Road
    Fairfield Township, OH 45011

    Attendance is required. Vendor presentations will not be scheduled at this time.

    1. Questions for Pre-Proposal Conference

    Submit questions regarding the RFP in writing by 10:00 a.m. EST on February 18, 2026 to David Plotts, Executive Director of Business Operations, via email at plottsd@butlertech.org.

    The SFA will acknowledge receipt of questions no later than 6:00 p.m. EST on February 18, 2026.

    • Questions submitted prior to the Pre-Proposal Conference will be answered at the Pre-Proposal Conference.
    • Questions from the floor at the Pre-Proposal Conference must also be presented in writing. These questions may or may not be answered at the Pre-Proposal Conference.
    • All questions will be answered in writing after the meeting and sent to all individuals who signed in at the Pre-Proposal Conference2. Written Communication

    Written communication will override any verbal communication that takes place during the process between any FSMC and the SFA.

    C. Proposal Submission and Award

    1. Proposal Submission

    Proposals are to be submitted by 10:00 a.m. EST on March 3, 2026, to:

    Name of Agency:
    Butler Technology and Career Development Schools

    Mailing Address:
    3605 Hamilton Middletown Road
    Central Office
    Fairfield Township, Ohio 45011

    Proposals will not be accepted after this time. Proposals must be submitted in an envelope marked Butler Tech Food Service Management Proposal. The SFA reserves the right to retain all proposals for a period of at least sixty (60) days.

    FOOD SERVICE MANAGEMENT COMPANY REQUEST FOR PROPOSALS AND CONTRACT – COST REIMBURSABLE

    If additional information is required, please contact David Plotts at plottsd@butlertech.org.

    • Attachment Preview

    Ohio Department of Education
    Office of Nutrition
    FOOD SERVICE MANAGEMENT COMPANY REQUEST FOR
    PROPOSALS AND CONTRACT – COST REIMBURSABLE
    Is this the right contract for me?
    Answer the questions below. A “yes” response to the questions below indicates that this is the appropriate
    contract for your organization. A “no” response to any of the questions below indicates that an individual
    from your organization should contact your assigned education program specialist (EPS) to discuss other
    meal purchasing options.
    Yes No
    X
    I want a company to prepare and serve meals in my school(s).
    X
    I want the company to perform some or all of the following duties: ordering
    food/supplies; developing menus/recipes; collecting Income Eligibility Applications;
    counting the number of reimbursable meals served; maintaining the Benefit
    Issuance document; promoting school meal programs.
    X
    I expect the company to track its actual expenses and report those expenses on a
    monthly invoice.
    X
    I understand that in addition to actual expenses, the company may charge me a fee
    for its services.
    X
    I will develop specific, measurable criteria to judge the proposals. I will award the
    contract to the proposal that scores highest based on my criteria.
    X
    I understand that I am required to advertise this opportunity in a newspaper prior to
    awarding the contract.
    PROCUREMENT REGULATIONS
    National School Lunch Program procurement requirements are found in 7 CFR 210.21. The summary below
    addresses some key points of the regulation:
    • Full requirements are documented in 2 CFR 200, subpart D; 2 CFR 400; and 2 CFR 415.
    • You are bound by the provisions of any contract you enter into, whether or not that contract resulted
    from a proper procurement process, but any costs incurred under a contract that does not meet the
    requirements of the regulation are unallowable costs.
    • The Ohio Department of Education is not a party to any contract formed pursuant to this agreement.
    • If you make any changes to this prototype document, you need to submit those changes to us for
    approval prior to beginning your solicitation process.
    • SFAs and Vendors are required to comply with the “Buy American” provision by purchasing
    agricultural commodities and food products that are produced and processed in the United States.
    Carefully read the attached instructions. Please contact your Program Specialist or call our office
    toll-free at 1-800-808-6325 if you have questions or need assistance.
    Procurement resources are also available on our web site at education.ohio.gov
    Ohio Department of Education Sample
    Food Service Management Company
    Request for Proposal/ Contract
    Cost Reimbursable
    This Request for Proposal (RFP), also referred to as the “sample contract”, is provided by the Ohio Department of
    Education, Office of Nutrition (“OON”) and is for use by school food authorities (“You”) initiating a cost reimbursable
    contract with a food service management company (FSMC).
    In general, federal regulations require OON to approve any FSMC contracts. Any changes you make to this prototype
    contract must be approved in writing by OON before the contract is executed. To comply with this requirement, you
    must submit this contract to OON after you complete all necessary sections. You may release the contract for soliciting
    purposes after OON reviews and approves the submitted sample contract.
    All costs resulting from contracts that do not meet federal requirements are unallowable costs. If you fail to incorporate
    OON's required changes to solicitation or contract documents, all costs resulting from the subsequent contract award
    are unallowable costs.
    You must submit the following procurement documents to OON and allow at least 15 business days for review and
    approval prior to executing the contract:
    1. Newspaper advertisement with date of publication
    2. List of proposers that received the solicitation/contract documents and all addenda issued (include date
    mailed/delivered)
    3. A list of proposers in attendance at the pre-proposal meeting along with a written copy of all questions with
    answers posed from the meeting (provided to all potential proposers)
    4. Correspondence from proposers opting not to submit a proposal (or phone call documentation)
    5. The sample contract with all attachments completed
    6. Proposal evaluation (based on the Award Criteria on page 3).
    After written notification from OON that you may proceed with the award, you must provide OON with an executed
    contract.
    Federal regulations require OON to review all contracts with FSMCs for program compliance. OON is also required to
    review any amendments in extension years prior to their execution.
    Contracts with a FSMC must be for 1 year (or less depending on start/end dates and services required). They may
    include up to 4 optional 1-year renewals.
    OON is not a party to this contract. OON only reviews the contract to assure compliance with Federal and State
    procurement requirements. OON does not review or judge the fairness, advisability, efficiency, or fiscal implications of
    the contract.
    Where multiple SFAs have solicited a single consolidated proposal for a FSMC contract, an independent, ancillary or
    alternative Request for Proposal by one of those SFAs is permissible, provided the SFA engaging in an individual,
    ancillary, or alternative Request for Proposal ensures that the new solicitation will not conflict with, materially change,
    or otherwise interfere with the ability of proposers or SFAs to maintain or execute the consolidated proposal/contract.
    Instructions and Guidance for Completing the Cost Reimbursable Contract
    Within the contract, items that require action by SFA are highlighted in green
    Page 1, Item B:
    Page 1, Item C:
    Page 1, Item D:
    Page 2, Item E.1:
    Page 2, Item E.2:
    Page 2, Item E.6:
    Page 2, Item G:
    Page 3, Section I.A:
    Page 4, Section I.D:
    Page 4, Section I.I:
    Page 4, Section I.M.4:
    Insert the name of the school SFA.
    All procurement transactions shall be conducted in a manner that
    provides maximum open and free competition consistent with 2 CFR
    200. The SFA must share with prospective proposers sufficient
    information to make this a meaningful RFP, including all informational
    sheets contained as attachments to this contract.
    • Insert date, time, and place of pre-proposal meeting.
    • The meeting must be scheduled no less than 10 business days after
    release of the RFP, but more lead time will provide for a more
    competitive procurement.
    • Indicate if attendance is required or optional. We recommend making
    attendance mandatory.
    • Indicate if vendor presentations will or will not be scheduled at this
    time.
    • Complete the contact information for question submission.
    Note: Pre-proposal meetings need to take place during normal food
    service operation hours in order to provide contractors the optimal
    information needed to make a competitive proposal.
    Complete time, date, and address for proposal submission
    Complete dates for evaluation and award
    Insert name and telephone number of contact person.
    Complete the award criteria. Keep the following points in mind when
    developing criteria:
    • Cost must be weighted higher than any other individual criterion.
    • Criteria should be based on areas that you want the FSMC to
    address in its bid. Think of them as a kind of “wish list” of items that
    your ideal proposal would include. For example, “Programs and
    strategies to increase student participation beyond reimbursable
    meals” or “Plan for providing menus, nutrition information, and other
    communications via the district website”.
    • For each criterion, you should be able to envision responses that
    earn different scores. If the responses will only receive full points or
    no points, that item may be better suited as a mandatory
    requirement.
    • Try to come up with 5-7 criteria.
    Insert beginning date and ending date: (Not to exceed one year). The
    beginning date cannot be before the date on which the contract is
    signed.
    Check all programs that apply.
    Choose pricing or non-pricing
    Select the frequency for the FSMC to report credits
    Page 5, Section I.R:
    Insert the number of days in which the school food authority (SFA) will
    make payment on the monthly invoices.
    Page 5, Section I.T:
    Complete the escalator provision information. The most commonly used
    is CPI-U for Food away from home
    Page 6, Item Section I.U:
    Insert the current reimbursement & commodity rates. The meal
    equivalent calculations listed here are the USDA recommendation.
    Pages 6-8, Section II.A:
    This section designates the program expenses to be incurred by FSMC
    and SFA. Review each line and mark with an X the column for the entity
    responsible for the listed expense. If you have specific expenses not
    listed, please add them.
    Page 8, Section IV.E:
    Choose whether or not the FSMC will assist in verifying Income
    Eligibility Applications.
    Page 8, Section V.J:
    Choose the method for valuing USDA donated foods (i.e. commodities)
    and the method for the FSMC to report the credits for these values
    Page 11, Section XI.B:
    Check the box that applies.
    Page 13, Section XVIII.E:
    Insert the number of days of written notice for termination by either party
    (must not exceed 60 days).
    Page 14, Section XX.A:
    Insert the amount of each type of insurance coverage desired.
    Page 15, Section XXII.H.1-2: Read through each option, and mark as desired
    Page 16, Section XXII.K.8: Complete the projected number of feeding days.
    Page 16-17, Section
    XXIII.B.1-2:
    (Complete only if proposal includes the Summer Food Service Program
    (SFSP) and the SFSP reimbursement will exceed $150,000.) Insert the
    required amount of the performance bond. Mark through entire item if
    SFA does not participate in the SFSP.
    Page 18 (“Agreement Page”)
    Once proposal is awarded/accepted, SFA and FSMC must sign and
    date. This document now becomes the contract to which SFA and
    FSMC must abide. Once signed and dated, a copy must be mailed to:
    The Ohio Department of Education
    Office of Nutrition
    25 S. Front St. Mail Stop 303
    Columbus, OH 43215
    NOTE: If this document is used in full, an additional contract is not
    needed.
    If this document is being utilized as a Request for Proposal
    only, OON must receive both the RFP and the final contract.
    Page 19 (“Attachments”)
    The chart on page 19 lists all contract attachments and designates who
    is responsible for filling out the information. Please note that for
    Attachment 17 (“Projected Operations – Expenses”), SFA must
    complete only the portion related to USDA donated foods. The
    remainder must be filled out by FSMC as a part of its proposal.
    BUTLER TECHNOLOGY
    AND CAREER
    DEVELOPMENT
    SCHOOLS
    FOOD SERVICE
    MANAGEMENT COMPANY
    REQUEST FOR PROPOSAL
    AND CONTRACT
    2026
    This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
    Daily notification on new contract opportunities

    With GovernmentContracts, you can:

    • Find more opportunities and win more business
    • Receive daily alerts for all new bid opportunities
    • Get contract opportunities matched to your business
    ONE WEEK FREE TRIAL
    * Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.
    © 2000-2026 GovernmentContracts. All rights reserved.