Horizontal Directional Drilling Services - Annual Contract

PURCHASING DIVISION
Charlotte County Administration Center
18500 Murdock Circle, Suite 344
Port Charlotte, Florida 33948-1094
Phone 941.743.1378
Fax 941.743.1384
TO: PROSPECTIVE BIDDERS
DATE: OCTOBER 30, 2026
BID OPENING DATE: NOVEMBER 4, 2026, AT 2:00 p.m. (EST)
RE:ADDENDUM #2, BID NO. 20270018, HORIZONTAL DIRECTIONAL DRILLING SERVICES - ANNUAL CONTRACT
Bidders are hereby notified that this addendum shall be made a part of the above-named proposal and contract documents.
The following is issued to modify, and/or clarify the proposal and contract documents. These items shall have the same force
and effect as the original bid and contract documents, and bids to be submitted on the specified date shall conform with the
additions, deletions and revisions as listed herein.
ITEM 1: QUESTIONS AND ANSWERS
Q1: Could the County provide the estimated annual HDD footage, anticipated number of projects, and typical bore lengths?
Is historical production data from the previous contract (2024-2026) available?
A1: As stated in TS-01, Horizontal Directional Drilling Services will be performed on an "as required basis." Historical
production data from the previous contract is not a reflection of the estimated quantities that may be required under
this contract.
Q2: Is there a minimum footage or Purchase Order value for individual assignments? Should contractors anticipate multiple
bores per mobilization or separate mobilizations for individual short bores?
A2: As stated in TS-08, individual work projects will be presented to the Contractor for completion. The County will
generate a Purchase Order defining the work, time, and costs for each work assignment. Additionally, TS-09 states
that mobilization/demobilization shall be included in the price per installed foot of pipe, and no separate payment
shall be made.
Q3: For the larger HDPE pipe sizes (10 inches to 18 inches), could the County provide anticipated bore lengths, typical
depths, and expected installation conditions?
A3: As stated in TS-08, Charlotte County Utilities (CCU) will generate plans depicting the required work for each
individual project. The Contractor will be responsible for reviewing the proposed work assignment and determining
the materials and time required to complete the work.
Q4: Does the County anticipate canal crossings, water crossings, or other environmentally sensitive HDD installations that
would require specialized equipment?
A4: Yes. Canal crossings, water crossings, and environmentally sensitive land crossings are anticipated under this
contract.
Q5: For Bid Item 24 (Excavation/Potholing/Locates), what constitutes one payable unit? If multiple excavations are required
to locate a single utility, will each excavation be compensated? How are unsuccessful locates handled when existing utility
records are inaccurate?
BID NO. 20270018, ADDENDUM NO. 2

A5: As stated in TS-07(E), excavation and potholing shall be performed by the Contractor to locate existing
subsurface utilities and piping, as approved by CCU. Prior to performing subsurface utility locates, the Contractor
must review the proposed potholing plan with the CCU representative. Payment shall be made according to the bid
unit price per each physically located subsurface utility, as provided in the Bid Form.
Q6: Since mobilization and demobilization are included in the linear-foot rates, will additional compensation be available for
projects requiring multiple mobilizations due to County scheduling, permit delays, or other circumstances outside the
Contractor's control?
A6: As stated in TS-09, "Mobilization/Demobilization shall be included in the price per installed foot of pipe and no
separate payment shall be made."
Q7: Are drilling fluid containment, vacuum recovery, hauling, disposal, and dewatering entirely incidental to the linear-foot
rates, or can these costs be compensated separately when unusual site conditions require additional measures?
A7: As stated in TS-08, all other materials, including transitions, adapters, and drilling fluids, shall be provided by the
Contractor and considered incidental to the unit bid prices per linear foot of pipe and size on the Bid Form.
Q8: Are all Maintenance of Traffic costs, including lane closures, flaggers, MOT plan preparation, and specialized traffic
control, expected to be included in the standard linear-foot rates regardless of project complexity?
A8: As stated in TS-14, the Contractor shall be responsible for all Maintenance of Traffic and obtaining approval of a
Maintenance of Traffic (MOT) Plan from the appropriate agency. "The measurement and payment for all labor,
equipment, and materials for Maintenance of Traffic shall be incidental to the contract bid items."
Q9: Can the required seven-day mobilization and fourteen-day completion periods be adjusted for larger projects, material
lead times, permitting, adverse weather, or delays outside the Contractor's control?
A9: As stated in TS-08, "Upon receipt of the Purchase Order issued for each individual work assignment, the
Contractor has seven (7) calendar days to commence construction of that project. Contractor then has fourteen (14)
calendar days from the date of commencement to complete each project assigned unless otherwise provided in the
Purchase Order or approved in writing by the Owner."
This addendum is binding and is to be considered as if contained within the original bid documents of Bid No. 20270018.
Bidders are required to acknowledge receipt of this addendum on their bid forms.
Kimberly A. Corbett, C.P.M., CPPB
Senior Division Manager - Purchasing
KAC/la
BID NO. 20270018, ADDENDUM NO. 2