Cleaning Services for 615 W 3rd Street CH 2026-35

CONTRACT AND SPECIFICATIONS
CLEANING SERVICES
FOR
615 WEST 3RD STREET
CITY OF HASTINGS
HASTINGS, NEBRASKA
Contract No. CH 2026-35
Sealed Proposals Will Be Opened Promptly At
4:00 PM, Wednesday, June 17, 2026
Bid Submitted By: ________________________________________________

ADVERTISEMENT FOR BIDS
The City of Hastings, Nebraska, will receive bids for: Cleaning Services at City Hall, CH 2026-35 until
4:00 p.m. at the City of Hastings, 1228 N Denver Ave, Hastings, Nebraska, on Wednesday, June 17, 2026,
at which time and place all bids will be publicly opened and read aloud. Brief description of project:
Cleaning Services at location: 615 West 3rd Street. If you plan on bidding and are not already on our
approved bidders list for this project, you are REQUIRED to fill out the Plan Holders Submittal Form that
is located on the City website: https://www.cityofhastings.org/bids/ .
No bid shall be withdrawn after opening of bids without the consent of the City of Hastings,
Nebraska, for a period of sixty (60) days after scheduled time of closing bids.
Time is of the essence in this contract. In evaluating bid(s) received, the City will consider the
timelines of completion of prior contracts, existing workload of bidders and available manpower that
bidder commits to the project.
DATED AT HASTINGS, NEBRASKA, this 1st day of June 2026.
______________________________
Tyler Ficken, City Clerk
For City Clerk: Publish and Attach two (2) Proofs of Publication:
June 4, 2026
June 11, 2026

IF YOU HAVE QUESTIONS OR
NEED HELP ON THESE SPECIFICATIONS
CH 2026-35
CLEANING SERVICES FOR 615 WEST 3RD STREET
HASTINGS NE
PLEASE CONTACT ANY OF THE FOLLOWING:
General Questions
Rich Bender
Building Maintenance Manager
Ph# 402-462-3569
Email: bidquestions@cityofhastings.org
General Help and Requests
Renae Griess
Engineering Admin Assistant
Ph# 402-462-3665
Email: bidquestions@cityofhastings.org

IMPORTANT MAILING OR HAND DELIVERY INSTRUCTIONS
Please address your return envelope as shown in the example below. All bids must be sealed in a
properly marked envelope.
To hand deliver, please drop off between the hours of 8:00am - 5:00pm Monday-Friday.
Your Return Address
Attn: Renae Griess
City of Hastings
1228 N Denver Ave
Hastings, NE 68901
This Information MUST BE typed or written in the lower left hand corner of return envelope, or
simply cut out & tape on your return envelope whether mailed or hand delivered.

IMPORTANT BID DOCUMENTS ENCLOSED
Attn: Renae Griess
Contract No. CH 2026-35
City of Hastings Cleaning Services for 615 W 3rd Street
Bid Opening: Wednesday, June 17, 2026
Time: 4:00 PM
If returning by overnight or next day air your bid must be enclosed in an "inner" envelope
which is sealed and properly marked on the outside of both envelopes.

INSTRUCTIONS TO BIDDERS
All proposal information, including any unit price fill in sheets or other required information,
shall be submitted on the proposal forms hereto attached. Copies of addenda, if any, shall be
signed and attached. City of Hastings does NOT accept faxed or emailed bid returns.
Bidders shall inform themselves of all relevant matters, and, if awarded the contract, shall not be
allowed any extra compensation by reason of any matter or thing concerning which such Bidder
might not have fully informed themselves, prior to the bidding.
The Bidder bidding on the Specifications herein, who has exceptions to those called for in the
Specifications, must so state in the space provided below and/or attach a letter explaining in
detail the exceptions taken to those required in the Specifications. This letter of explanation shall
become a part of the bid and shall be attached hereto. Failure by the Bidder to outline his
exceptions will require the successful Bidder to comply with these Specifications.
EXCEPTIONS TO SPECIFICATIONS:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
The Purchaser will not assume obligations resulting from losses or damages until acceptance of
the equipment.
If any person contemplating submitting a bid for this contract is in doubt as to the true meaning
of any part of the Specifications or other proposed contract documents, he may submit to
Purchaser a written request for an interpretation thereof. The person submitting the request will
be responsible for its prompt delivery. Any interpretation of the proposed documents will be
made only by addendum duly issued or delivered to each person receiving a set of such
documents. The Purchaser will not be responsible for any other explanation or interpretation of
the proposed documents.
All addendums must be signed and attached to bid documents.

PROPOSAL FOR
CLEANING SERVICES AT 615 WEST 3RD STREET, HASTINGS NE
City of Hastings
1228 N Denver Ave
Hastings, NE 68901
Issue Date: 6/1/2026 Return Date on or Before: 6/17/2026 Wednesday @ 4:00 PM
Bidders:
We, the undersigned, being familiar with all parts of these documents, being Notice to Bidders,
Bid Proposal Price Sheets and Contract Document Forms, do hereby submit our proposal for the
following cleaning services at 615 West 3rd Street, Hastings NE.
Item # Description Monthly Total Annual Cost
1 615 West 3rd Street, Hastings NE $ $
Grand Total
Total Price____________________________________________________
$______________
_____________________________________________________________
(In Words)
Exceptions: No Yes (If yes, attach exceptions)
Any modification of bid proposal will be considered non-conformance of the bid. All
exceptions to the proposal shall be noted as an exception to the bid.
City of Hastings may at its own discretion delete any project area and / or component prior to
award of contract.
In submitting this proposal, it is further understood that the City of Hastings reserves the right to
reject any or all proposals and may waive any informalities and may accept the proposal which
best suits its needs. It is further understood that this proposal may not be withdrawn for a period
of sixty days (60) days after bids are opened.
All proposals shall have original signatures. Electronic time-stamped signatures will be
acceptable. Photocopied or printed versions of bid bonds will be accepted without original
signatures, however a hardcopy with original signatures must be received by City of Hastings
within 5 business days.
HU: Laserfiche/Engineering/Specifications/CH 2026-35

PROPOSAL FOR
CLEANING SERVICES AT 615 WEST 3RD STREET, HASTINGS NE
OFFICIAL NAME & ADDRESS
Firm Name Signature
Address Typed or Printed Name
City, State, Zip Title
Phone No. Date
Fax No. Email Address
HU: Laserfiche/Engineering/Specifications/CH 2026-35

REFERENCE WORK HISTORY
Bidder shall submit three (3) references where Contractor has worked
Years Location, City, State Reference Name & Phone Number
THIS BID DOCUMENT MUST BE SUBMITTED WITH BID

AGREEMENT
THIS AGREEMENT, made and entered into this ___ day of ________ 2026, by and between
the City of Hastings, Party of the First Part, hereinafter called the "Purchaser" or "City", and
_____________________________, a _____________of (town) ____________ in the State of
______________, Party of the Second Part, hereinafter called the "Contractor".
WITNESSETH: THAT,
WHEREAS: The Purchaser has caused the necessary contract documents to be prepared for
defining material, equipment, and/or labor to be supplied to the City of Hastings and delivered
complete as specified in the accompanying contract documents.
WHEREAS: The Purchaser has advertised for bids from Contractors, has received said bids,
analyzed same and duly awarded a contract to the "Contractor", "Party of the Second Part", for
material, equipment, and/or labor as hereinafter set forth and as stated more in detail in the
Proposal and related contract documents to wit; all of which documents are attached hereto and
made a part of this Contract.
NOW, THEREFORE: It is hereby agreed that for the sum of _________. ($____) annually to
be invoiced monthly until December 31, 2030.
to be paid by the Purchaser, within Thirty (30) days after the acceptance of material, equipment,
and/or labor by the Purchaser, to the Contractor, the Contractor agrees to furnish all materials,
equipment, and/or labor as required by the accompanying specifications, and the aforesaid
contract documents, for Cleaning Services for 615 West 3rd Street CH 2026-35
All materials, equipment, and/or labor shall be in accordance with the accompanying contract
documents and specifications which are as much a part of this Agreement as if repeated verbatim
herein.

AGREEMENT
IN WITNESS WHEREOF: The Parties of the First and Second Parts have hereto set
their hands and seals on the day and year above written.
CITY OF HASTINGS
Party of the First Part
By: _____________________________________
Date: ____________________________________
ATTEST:
_________________________________
City Clerk
CONTRACTOR
Party of the Second Part
SEAL _________________________________________
By: ______________________________________
Title: _____________________________________
Date: _____________________________________
APPROVED TO FORM:
Note: If executed by one other than President,
__________________________________
Partner or the individual Owner, a Power-of-
City Attorney
Attorney authorizing execution should accompany
this Contract.