Invitation for Bid #S26-33356 Janitorial/Custodian Services for the Antioch Branch Office

DESCRIPTION OF SERVICES/DELIVERABLES

A.        Service Location:
Department of Rehabilitation
3656 Delta Fair Blvd, Antioch, CA 94509

B.        Commercial Shop:
The Contractor¿s principal point of business or branch office must be within thirty-five (35) miles of the Antioch office.

C.        Type of Service:
The Contractor shall furnish all labor, equipment, cleaning agents, materials and supplies required to provide general office maintenance for approximately 3,697 square feet of office space is located in the scope of work.

SERVICES TO BE PROVIDED DAILY:

Restrooms/Break rooms
a.        Pick up paper and empty all waste containers and re-line trash containers.  Plastic liners to be furnished by contractor.
b.        Flush and check all toilets for proper flushing operation.  Any malfunction shall be immediately reported to Contract Administrator.
c.        Clean and maintain in a clean, sanitary and odor-free condition all floors, mirrors, sinks, and sanitize all toilet bowls and urinals.
d.        Damp mop floors with a disinfectant or germicidal solution.  Floors shall be maintained in a clean state, free of build-up, dirt and black markings.
e.        Furnish and replenish all rest room supplies (including soap, towels, seat covers, toilet tissue, sanitary napkins and tampons).
f.        Spot clean the wall, partitions, doors, doorframes, and light fixtures.

Office and Corridors
a.        Empty and clean all trash containers and ashtrays and dispose of all trash and rubbish.  Reline trash containers. Plastic liners to be provided by the Contractor.
b.        Sweep or dust mop all hard surface floors and vacuum all carpeted areas, including halls and any stairwells.
c.        Remove spots and/or spills from the carpets, rugs, floors, and any stairways.
d.        Spot clean the walls, partitions, doors, doorframes and light fixtures.
e.        Dust the top of all furniture, counters, cabinets, and window sills (which are free of interfering objects).
f.        Remove finger marks and smudges from all glass entrance doors.
g.        Clean and polish drinking fountains to eliminate stains and mineral deposits.

¿
SERVICES TO BE PROVIDED WEEKLY
Restrooms/Break rooms
a.        Damp mop all hard surface floors
b.        Clean Walls.
c.        Clean vents and grills

Office and Corridors
a.        Damp mop all hard surface floors
b.        Treat stainless steel fountains and sinks to eliminate stains and mineral deposits

SERVICES TO BE PROVIDED MONTHLY
a.        Dust and or/vacuum air vents
b.        Dust blinds
c.        Buff and polish all hard surface floors

SERVICES TO BE PROVIDED SEMI-ANNUALLY
a.        Strip and apply a new coat of non-slip wax to all hard surface floors and buff as necessary.
b.        Wash all interior and exterior windows, blinds, light fixtures, walls and painted surfaces.
c.        Steam Clean carpets and/or rugs (using no soaps or detergents) to remove all stains and spots and treat for static electricity control.

CUSTODIAN SUPPLIES (Including, but not limited to) the following:
a.        Custodian cleaning supplies
b.        Soap
c.        Seat covers
d.        Toilet tissue
e.        Sanitary napkins
f.        Tampons
g.        Paper towels*
h.        Plastic liners for trash cans*
i.        Light bulbs and fluorescent tubes
j.        Automatic air freshener and refills

*Items to be replaced in employee break room as well as restrooms.  Contractor is required to replace inoperative light bulbs and fluorescent tubes throughout the office area and install, furnish, and maintain a battery-operated automatic air freshener in each restroom promptly as needed and of like color.

D.        Call Back Services:
Should the Contractor fail to provide any of the specified serviced in the prescribed manner, the State may call Contractor to provide services within four hours, unless otherwise specified, at no additional cost to the State.

E.        Emergency Services:
The Contractor shall make emergency calls during non-business hours, if necessary.  If the need for repair was created by the State, the State agrees to reimburse the Contractor for each emergency call at the employee¿s hourly rate at time-and-a-half and not to exceed $25.00 per hour.

F.        Hours:
Services must be provided Monday through Friday, between the hours of 5:00 p.m. and 6:00 a.m., holiday excluded.  A list of official State holiday is available upon request from the Department of Rehabilitation.

G.        Notification:
Contractor shall not interrupt any building services without securing prior approval from the Antioch Office

Department of Rehabilitation
3656 Delta Fair Blvd.
Antioch, CA 94509

H.        State Property:
1)        It shall be the contractor¿s responsibility to make all necessary arrangements with office/building manager and local traffic authorities for use of elevator, loading docks, adjacent streets, sidewalks, and or/malls.
2)        Any damages by the contractor to portions of buildings, premises, equipment, furniture, material or other property for which the State is responsible will be repaired or items will be replaced by contractor to the satisfaction of the State with no expense to the State.

I.        Recycling Product Content:
1)        This Contract requires the use of custodian supplies containing recycled paper products only.
2)        The Contractor must agree to certify in writing, upon completion of performance under the Agreement, the minimum percentage, or the exact percentage of post-consumer and secondary materials provided or used in the services provided under the Agreement.  Additional information may be found in the Public Contracting Code (PCC) Section 12205 (http://www.leginfo.ca.gov/calaw.html). This certification must be made under penalty of perjury.

J.        Contract Administrator                                 Contractor
Jon Pohle or designee
Department of Rehabilitation
Business Services Section
721 Capitol Mall
Sacramento, CA 95814
(916) 558-5510
Email: jon.pohle@dor.ca.gov

K.        Unanticipated Tasks
In the event unanticipated or additional work must be performed that is not identified in this IFB, but in the Department of Rehabilitation¿s opinion is necessary to successfully accomplish the scope of work, the Department of Rehabilitation will initiate a contract amendment to add that work.  All terms and conditions appearing in the contract and the salary, wage, unit rates and/or other expenses appearing on the Bidder¿s Bid Form will apply to any additional work.