Bunker Gear Wash

Location:	Colorado
Posted:	Jun 26, 2026
Due:	Jul 14, 2026
Agency:	City of Thornton
Type of Government:	State & Local
Category:	42 - Fire Fighting, Rescue, and Safety Equipment 84 - Clothing, Individual Equipment, and Insignia
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL (RFP)

RFP No. 200-26

Bunker Gear Wash

Purchasing Analyst of Record: Nykeba Klein

Nykeba.Klein@thorntonco.gov

City Hall – 2nd Floor

Contracts and Purchasing Division

9500 Civic Center Drive

Thornton, CO 80229-4326

Main Phone: (303) 538-7325

TABLE OF CONTENTS

RFP No. 200-26

Bunker Gear Wash

A.1 SCHEDULE OF EVENTS:............................................................................................... 4

A.2 PURCHASING ANALYST OF RECORD: ....................................................................... 4

A.3 GENERAL SUMMARY OF PROCUREMENT NEEDS: .................................................. 4

B.1 GOALS FROM THIS RFP: .............................................................................................. 5

B.2 AWARD LENGTH: .......................................................................................................... 5

B.3 SCOPE OF WORK – GENERAL CONSIDERATIONS: .................................................. 5

B.4 ESTIMATED QUANTITIES: ............................................................................................ 7

B.5 F.O.B. POINT: ................................................................................................................. 8

B.6 DELIVERY CONSIDERATIONS: .................................................................................... 8

B.7 DEMONSTRATIONS AND INTERVIEWS:...................................................................... 9

B.8 INVOICING REQUIREMENTS: ....................................................................................... 9

B.9 FELONY DISQUALIFICATION: ...................................................................................... 9

B.10 VENDOR PERFORMANCE MANAGEMENT: ............................................................ 10

B.11 COOPERATIVE PURCHASING: ................................................................................ 10

C.1 INSTRUCTIONS FOR ANSWERING QUESTIONS: ..................................................... 11

C.2 PROPOSAL QUESTIONS: ........................................................................................... 11

D.1 PRICING INFORMATION: ............................................................................................ 15

D.2 PRICING:....................................................................................................................... 15

D.3 ANNUAL PRICE UPDATES: ........................................................................................ 15

D.4 PROPOSAL ITEMS: ..................................................................................................... 16

E.1 PROPOSAL POSTED LOCATIONS: ............................................................................ 17

E.2 PROPOSAL QUESTIONS:............................................................................................ 17

E.3 ADDENDA:.................................................................................................................... 17

E.4 SUBMISSION OF PROPOSALS:.................................................................................. 17

E.5 DOCUMENTS FOR FINAL VENDOR SUBMISSION:................................................... 18

E.6 PAGE LENGTHS FOR FINAL VENDOR SUBMISSION: ............................................. 18

E.7 CONFIDENTIAL AND PROPRIETARY INFORMATION............................................... 19

RFP No. 200-26

Bunker Gear Wash

E.8 LATE PROPOSAL SUBMISSIONS: ............................................................................. 20

E.9 AWARDS:...................................................................................................................... 20

E.10 ACCEPTANCE PERIOD: ............................................................................................ 20

E.11 EVALUATION OF PROPOSALS: ............................................................................... 20

E.12 EVALUATION CRITERIA:........................................................................................... 21

E.13 POST AWARD PURCHASE ORDER: ........................................................................ 21

E.14 STANDARD PROPOSAL CONSIDERATIONS: ......................................................... 21

F.1 SAMPLE AGREEMENT: ............................................................................................... 22

G.1 ACCEPTANCE AND ADDENDA ACKNOWLEDGEMENT FORM: ............................. 23

G.2 SAMPLE AGREEMENT ACKNOWLEDGEMENT FORM ............................................ 24

G.3 REFERENCES AND AUTHORIZATION AND RELEASE FORM: ............................... 25

H.1 PURCHASING MANAGER FORM: .............................................................................. 26

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RFP No. 200-26

Bunker Gear Wash

SCHEDULE, PURCHASING ANALYST OF RECORD, AND GENERAL

SUMMARY OF NEEDS

A.1 SCHEDULE OF EVENTS:

The following is a list of important items, dates, and times that pertain to this solicitation. All

times listed below are in reference to the local Thornton, Colorado time.

Solicitation Item

Proposal Issued

Deadline to Submit Additional Questions

Response to Written Questions

Proposal Due Date

Date

06/09/26

06/23/26

06/26/26

07/14/26

Time

11:00 P.M.

A.2 PURCHASING ANALYST OF RECORD:

The Purchasing Analyst of Record for this solicitation will be the central point of contact

throughout the solicitation process. All questions and inquiries must be submitted in writing via

a direct email to the Purchasing Analyst. No communication is to be directed to any other

Thornton personnel.

The Purchasing Analyst of Record’s contact information is as follows:

Name: Nykeba Klein

Title: Purchasing Analyst 1

Email: Nykeba.Klein@thorntonco.gov

A.3 GENERAL SUMMARY OF PROCUREMENT NEEDS:

The City of Thornton, CO (“Thornton”) is seeking Proposals from interested firms that are

qualified to perform advanced cleaning, inspection, decontamination, and repair of structural

firefighting bunker gear for the Thornton Fire Department, in compliance with NFPA-1851

standards

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RFP No. 200-26

Bunker Gear Wash

CURRENT STATE, SCOPE OF WORK, AND SPECIAL CONSIDERATIONS

B.1 GOALS FROM THIS RFP:

The goal of this RFP is to identify and contract with a qualified, NFPA 1851–compliant service

provider to perform advanced cleaning, inspection, decontamination, repair, and

documentation of the Thornton Fire Department’s (TFD’s) structural firefighting bunker gear.

The department seeks a Vendor that can ensure firefighter health and safety by removing

hazardous contaminants, maintaining gear performance, and supporting regulatory compliance

through verified processes and accurate recordkeeping.

This RFP aims to establish a reliable, accountable service relationship that delivers consistent

turnaround times, secure handling of contaminated gear, and high-quality workmanship that

extends the useful life of department equipment. The selected provider will demonstrate

proven expertise, strong quality-control practices, appropriate insurance coverage, and the

logistical capacity to support the department’s operational readiness and long-term gear

maintenance needs.

B.2 AWARD LENGTH:

The initial award from this solicitation will be from the date of the final signature of the

agreement, until July 31, 2027. After the initial term expires, there will be an opportunity for a

mutually agreed upon annual renewal of up to an additional five (5) years for a final expiration

date of July 31, 2032. No further extensions or renewals shall pass this date for service from

the awarded Vendor, unless otherwise previously authorized in writing by the Thornton

Purchasing Division.

B.3 SCOPE OF WORK – GENERAL CONSIDERATIONS:

1. Applicable Standards & Compliance Requirements

All services must meet or exceed the current edition of NFPA 1851: Standard on

Selection, Care, and Maintenance of Protective Ensembles for Structural Firefighting

and Proximity Firefighting.

Vendor requirements include:

• All inspection, cleaning, decontamination, and repairs must strictly comply with

NFPA 1851. (Standard on Selection, Care, and Maintenance of Protective Ensembles

for Structural Firefighting and Proximity Firefighting).

• All repairs must use manufacturer-approved components and methods to

maintain warranties.

• Decontamination processes must effectively remove products of combustion,

volatile organic compounds (VOCs), heavy metals, and biological contaminants.

• Cleaning process must use wash formulas and verified water temperatures that

optimize soil removal without degrading fire-retardant fabrics or moisture barriers.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.