Annual Unit Inspections: Pre-REAC/NSPIRE

Location:	Pennsylvania
Posted:	Apr 15, 2026
Due:	May 19, 2026
Agency:	Housing Authority of the City of Pittsburgh
Type of Government:	State & Local
Category:	H - Quality Control, Testing, and Inspection Services J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	RFP/RFQ#300-19-26
Publication URL:	To access bid details, please log in.

Attachment Preview

Housing Authority of the City of Pittsburgh

RFP #300-19-26

Annual Unit Inspections:

Pre-REAC/NSPIRE

HOUSING AUTHORITY OF THE CITY OF PITTSBURGH

REQUEST FOR PROPOSALS

Annual Unit Inspections: Pre-REAC/NSPIRE

RFP #300-19-26

Due:

May 19, 2026

09:00 A.M.

To: Mr. Brandon Havranek

Associate Director of

Procurement/Contracting Officer

Procurement Department

412 Boulevard of the Allies

6th Floor Procurement Department

Pittsburgh, PA 15219

Housing Authority of the City of Pittsburgh

SECTION I

INTRODUCTION

RFP #300-19-26

Annual Unit Inspections:

Pre-REAC/NSPIRE

The HACP is a municipal corporation, formed under the U.S. Housing Act of 1937, codified at 42

U.S.C. Section 1401 et seq. as amended and the Housing Authority Law of Commonwealth of

Pennsylvania codified at 35 P.C. 1542, et. seq. as amended. As such, the HACP is charged with

providing “affordable decent, safe and sanitary housing for low-income persons.”

The HACP has approximately 300 employees and services over 10,000 residents. The Authority,

its partners and subsidiaries operate approximately 4000 units of rental housing; and, through its

Housing Choice Voucher Program, funds housing assistance for the rental of more than 6000 other

units of privately owned housing.

Major operational departments include Asset and Site Management, Facility Services, Occupancy,

Housing Choice Voucher, and Modernization & Development. Major administrative departments

include Legal, Finance, Information Technology, and Human Resources. Our public and

community relations departments are Community Affairs and Resident Self-Sufficiency. All

departments work together to achieve the goals of the Authority that are set by the Board of

Commissioners. day to day decision-making rests with the Executive Director, who reports to the

Board of Commissioners on a regular basis.

The Housing Authority of the City of Pittsburgh seeks proposals from persons or organizations

qualified to provide Annual Unit Inspections Pre-REAC/NSPIRE.

The Authority is contemplating the award of a professional service contract, or contracts, for an

initial term of one (1) year with two (2), one (1) year extension options, for a total of three (3)

years, in the form of the Contract (Attachment A) through this solicitation process. If submitting

alterations to the HACP contract for review and acceptance by HACP, please submit an electronic

version in MS Word format with your proposal. If submitting your company contract for review

and acceptance by HACP, please submit an electronic version in MS Word format with your

proposal. If your contract is not included with your proposal, it is assumed that HACP’s contract

will be used and is binding.

Any questions regarding this Request for Proposals should be in writing and directed to:

Mr. Brandon Havranek –

Associate Director of Procurement/Contracting Officer

Housing Authority of the City of Pittsburgh

412 Boulevard of the Allies

6th Floor, Procurement Department

Pittsburgh, PA 15219

412-456-5000 Ext 2890

If submitting questions via email, please send to brandon.havranek@hacp.org

A complete proposal package may be obtained from:

Business Opportunities Section of the HACP website, www.hacp.org

Housing Authority of the City of Pittsburgh

RFP #300-19-26

Annual Unit Inspections:

Pre-REAC/NSPIRE

Following are the Key Dates associated with this Request for Proposals:

May 19, 2026

9:00 a.m.

Deadline for Submission of Proposals

Mr. Brandon Havranek

Associate Director of Procurement/Contracting

Officer

Housing Authority of the City of Pittsburgh

412 Boulevard of the Allies

6th Floor, Procurement Department

Pittsburgh, PA 15219

May 7, 2026

9:00 a.m.

Pre-submission Meeting:

will be held via Zoom Meeting:

Join Zoom Meeting

https://hacp-

org.zoom.us/j/87234045922?pwd=5qhVITrFoMoJxi

y4v4Z4INVRBhYd06.1

Meeting ID: 872 3404 5922

Passcode: 848944

Dial by your location:

+1 312 626 6799 US (Chicago, Illinois)

May 8, 2026

9:00 a.m.

Deadline for the submission of written

questions.

**Deadlines are subject to extension at HACP discretion and will be communicated as an

addendum to this solicitation.

HACP will also accept online submissions for this Request for Proposals, for those respondents

wishing to submit online, please go to the following web address to upload documents:

https://www.dropbox.com/request/NPmLM4uwlkiI3xuFk6Us

Please include your name and email address when prompted before submitting and upload all

relevant attachments in the same document. Formatting for online submission should be

organized in the same manner as if submitting the information via flash drive. The title of the

uploaded bid shall be as follows:

[Full Company Name]_RFP #300-19-26__Technical

[Full Company Name]_RFP #300-19-26__Fee Proposal

Housing Authority of the City of Pittsburgh

RFP #300-19-26

Annual Unit Inspections:

Pre-REAC/NSPIRE

In the unlikely event your bid is too large to be uploaded as a single file, add: _Part-1, _Part-2…

etc. to the end of the file name.

In addition to the electronic submittal above, The Housing Authority of the City of Pittsburgh

will only be accepting physical proposals dropped off in person from 8:00 AM until the

closing time of 09:00 a.m. on May 19, 2026, in the lobby of the One Stop Shop at 412

Boulevard of the Allies, Pittsburgh, PA 15219. Proposals may still be mailed via USPS at which

time they will be time and date stamped in the Procurement Department at 412 Boulevard of the

Allies, 6th Floor Procurement Department, Pittsburgh, PA 15219. All proposals must be

received at the above address no later than 09:00 a.m. on May 19, 2026, regardless of the

selected delivery mechanism.

Housing Authority of the City of Pittsburgh

RFP #300-19-26

Annual Unit Inspections:

Pre-REAC/NSPIRE

SECTION II

SCOPE OF SERVICES

Annual Unit Inspections: Pre-REAC/NSPIRE RFP

1. Project Overview:

The Housing Authority of the City of Pittsburgh (HACP) requires a qualified contractor

to perform annual physical inspections of its low-income public housing portfolio. The goal

is to ensure all units, common areas, and building systems meet the new NSPIRE standards,

prioritizing resident health and safety over aesthetic concerns.

2. General Requirements & Standards

(a). Compliance: All inspections must be performed in strict accordance with 24 CFR

§5.703 (NSPIRE standards) and the HUD NSPIRE Inspection Protocol.

(b). Inspectable Areas: Contractors must evaluate the three defined NSPIRE areas:

Unit, Inside (common areas/systems), and Outside (site/exterior).

(c). Deficiency Categorization: Inspectors must identify and categorize defects by

severity:

1. Life-Threatening (LT) (24hr): High risk of death (e.g., non-functional

smoke/CO alarms, gas leaks, or exposed electrical components).

2. Severe (24hr): High risk of serious injury or illness.

3. Moderate (30d): Adverse medical event or chronic condition risk.

4. Low (60d): Habitability issues without substantive health/safety risk.

3. Detailed Scope of Services

(a). Inspection Type

1. Annual Inspections: Routine assessments of 100% of the public housing units to

fulfill HUD self-inspection requirements and to prepare the HACP for official

HUD REAC scores.

(b). Deliverables and Reporting

1. Electronic Data Collection: Use HUD-approved software (e.g., NSPIRE App,

Salesforce, or the HACP-provided system Elite) on hand-held tablets.

(c). Documentation:

1. Photographs: For every deficient item, submit digital photographs that clearly

illustrate both the deficiency and its exact location.

2. Non-inspected Units: Should a unit be deemed uninspectable, the determination

must be supported by compelling rationale and documentation demonstrating a

minimum of two separate inspection attempts.

3. Turnaround: Final electronic inspection reports must be submitted to HACP

within 24 hours of completion.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.