Parkview Cemetery Paving Phase 6 CH 2026-38

CONTRACT DOCUMENTS
&
TECHNICAL SPECIFICATIONS
CONTRACT NUMBER CH 2026-38
CITY OF HASTINGS
PARKVIEW CEMETERY PAVING PHASE 6
Proposals Will Be Opened Promptly At
4:00 PM, Wednesday, July 15, 2026
Bid Submitted By: _______________________________________________

TABLE OF CONTENTS
Advertisement for Bids 1-2
Mailing Instructions 3
Questions 4
Instruction to Bidders 5
Exceptions 6
Proposal 7-10
Agreement 11-12
Performance Bond 13-14
Tax Exempt Forms 13 & 17 15-17
Section 1 General Conditions 18-43
Section 2 Special Provisions 44-51
Section 3 Technical Specifications 52-56
Drawings and Plans 57

ADVERTISEMENT FOR BIDS
The City of Hastings, Nebraska, will receive bids for the paving portion of the City of
Hastings Parkview Cemetery Paving Phase 6 CH 2026-38 until 4:00 p.m. at the City of
Hastings, 1228 N Denver Ave., Hastings, Nebraska, on Wednesday, July 15, 2026 at which time
and place all bids will be publicly opened and read aloud. Brief description of project: Work
includes removing and disposing of the existing asphalt surfacing and construction of
approximately 6,100 SY of 6-inch P.C.C. pavement with a fly ash stabilized subgrade
including other associated work to complete the project in Hastings, Nebraska. If you plan
on bidding and are not already on our approved bidders list for this project, you are REQUIRED
to fill out the Plan Holders Submittal Form that is located on the City website:
https://www.cityofhastings.org/bids/.
The Contract Documents, including plans and specifications, are on file at the City of
Hastings 1228 N Denver Avenue, Hastings, Nebraska 68901. Copies of the plans and
specifications in electronic (PDF) format may be obtained by visiting the City of Hastings Website:
www.cityofhastings.org/bids. A paper copy is available for $75.00, plus sales tax ($5.25), plus
shipping.
Each bid shall be accompanied by a certified check, drawn on a solvent bank in the State of
Nebraska, or a bid bond in an amount of not less than five percent (5%) of the total bid of all
contract construction costs, made payable to the City Treasurer of the City of Hastings, Nebraska,
as security that the bidder to whom the contract may be awarded will enter into a contract to build
all the improvements in accordance with this notice and give bond in the sum hereinafter provided
for the construction of improvements.
No bid shall be withdrawn after opening of bids without the consent of the City of Hastings,
Nebraska, for a period of sixty (60) days after scheduled time of closing bids.
Time is of the essence in this contract. In evaluating bid(s) received, the City will consider
the timelines of completion of prior construction contracts, existing workload of bidders and
available manpower that bidder commits to the project.
The successful bidder will be required to furnish a Performance Bond in the sum of the full
amount of the Contract within ten (10) days of the date of award. No additional time will be
allowed the Contractor for providing the Performance Bond.
1

DATED AT HASTINGS, NEBRASKA, this 26th day of July 2026.
CITY OF HASTINGS, NEBRASKA
______________________________
Tyler Ficken, City Clerk
Publish:
July 1, 2026
July 8, 2026
Furnish 2 proofs of publication
2

IMPORTANT MAILING (OR HAND DELIVERY) INSTRUCTIONS
Please address your return envelope as shown in the example below. All bids must be sealed in a
properly marked envelope.
To hand deliver, please drop off between the hours of 8am - noon and 1-5pm Monday through
Friday.
Your Return Address
City of Hastings
Attn: Renae Griess
1228 N. Denver Avenue
Hastings, NE 68901
This Information MUST BE typed or written in the lower left hand corner of return envelope
OR SIMPLY CUT OUT AND TAPE ON YOUR RETURN ENVELOPE

BID DOCUMENTS ENCLOSED
ATTN: Renae Griess
Contract No: CH 2026-38 City of Hastings
Parkview Cemetery Paving Phase 6
Bid Opens: Wednesday, July 15, 2026 @ 4:00 PM
If returning Fed-X or similar carrier, please enclose the bid in an "inner" envelope which is
sealed. Please make sure BOTH envelopes are properly marked on the OUTSIDE OF
THE ENVELOPE as shown in the example above.
One bid per envelope. Bid submittal via email is not allowed. Bids must be checked in to the
City prior to the 4:00 pm deadline.
3

IF YOU HAVE QUESTIONS OR NEED HELP ON THESE SPECIFICATIONS
PLEASE CONTACT ANY OF THE FOLLOWING:
TECHNICAL QUESTIONS
Brent Brooks - Engineering Assistant
1228 N Denver Ave
Hastings, NE 68901
Ph# 402-462-2333
Email: bidquestions@cityofhastings.org
Steve Riehle- Lead Engineer of Public Works
1228 N Denver Ave
Hastings, NE 68901
Ph# 402-462-3676
Email: bidquestions@cityofhastings.org
Lee Vrooman - Director of Engineering
1228 N Denver Ave
Hastings, NE 68901
Ph# 402-462-3657
Email: bidquestions@cityofhastings.org
GENERAL QUESTIONS OR REQUESTS
Renae Griess
Engineering Admin Assistant
Ph# 402-462-3665
Email: bidquestions@cityofhastings.org
4

INSTRUCTIONS FOR BIDDERS
1) Contractors must fill in each individual unit quantity blank and totals of each respective
unit.
2) Please check to verify that your bid bond accompanies your bid.
3) In the event of inconsistencies between contract documents, Contractor shall utilize the
most restrictive of the alternatives for the purpose of bidding. Contractor shall identify
these items for clarification subsequent to award.
4) The Contract, if awarded, will be awarded to the Contractor with the lowest responsible
bids for the project.
5) Desired final completion of the project is November 20, 2026.
6) There are no Liquidated Damages on this project.
7) This contract shall be awarded only to responsible contractors who possess the potential
ability to perform successfully under the terms and conditions of the contract.
Consideration shall be given to such matters as contract integrity, record of past
performance, financial and technical resources or accessibility to other necessary
resources.
5

EXCEPTIONS
All proposal information, including any unit price fill in sheets or other required information, shall
be submitted on the proposal forms hereto attached. Copies of addenda, if any, shall be signed and
attached. City of Hastings does NOT accept faxed or emailed bid returns.
Bidders shall inform themselves of all relevant matters, and, if awarded the contract, shall not be
allowed any extra compensation by reason of any matter or thing concerning which such Bidder
might not have fully informed himself, prior to the bidding.
The Bidder bidding on the Specifications herein, who has exceptions to those called for in the
Specifications, must so state in the space on the bid form and/or attach a letter explaining in detail
the exceptions taken to those required in the Specifications. This letter of explanation shall become
a part of the bid and shall be attached hereto. Failure by the Bidder to outline his exceptions will
require the successful Bidder to comply with these Specifications.
The City will not assume obligations resulting from losses or damages until acceptance of the
equipment.
If any person contemplating submitting a bid for this contract is in doubt as to the true meaning of
any part of the Specifications or other proposed contract documents, he may submit to Purchaser
a written request for an interpretation thereof. The person submitting the request will be
responsible for its prompt delivery. Any interpretation of the proposed documents will be made
only by addendum duly issued or delivered to each person receiving a set of such documents. The
Purchaser will not be responsible for any other explanation or interpretation of the proposed
documents.
All addendums must be signed and attached to bid documents.
6

PROPOSAL FOR
CONTRCT NUMBER CH 2026-38
CITY OF HASTINGS PARKVIEW CEMETERY PAVING PHASE 6
TO: City of Hastings Bid Opening: July 15, 2026 (Wednesday)
1228 N. Denver Ave SEALED BIDS MUST BE RECEIVED BY 1:30 P.M.
Hastings, NE 68901 AND WILL BE OPENED PROMPTLY AT THAT
TIME
We, the undersigned, being familiar with all parts of these documents, being Notice to Bidders, Bid
Proposal Price Sheets, Contract Document Forms, Plans and Specifications, Affidavit, Material
List, and all other parts of this document, do herein submit our proposal to furnish, install, and
perform all tasks required to complete said project area(s) for the total costs. THIS PROJECT IS
SALES TAX EXEMPT
Base Bid - Entrance & Road Y
City of Hastings Cemetery Paving Phase 6
City Contract Number CH 2026-38
Item Estimated Unit of Unit Bid
# Description Quantity Measure Price Amount
1 Mobilization & Traffic Control 1 LS $ $
2 Remove Pavement 5,238 SY $ $
3 Remove Concrete Header 78 LF $ $
4 Remove Sidewalk 116 SF $ $
5 Linear Erosion Control 50 LF $ $
6 Subgrade Stabilization 6,149 SY $ $
7 Fly Ash, Class C 243 TONS $ $
8 Build 6" P.C.C. Pavement 47B-3500 5,220 SY $ $
9 Build 6" P.C.C. Driveway 47B-3500 29.6 SY $ $
10 Build 5" P.C.C. Sidewalk 47B-3500 117 SF $ $
11 Build 4" PVC Schedule 40 Pipe 120 LF $ $
BASE BID
$
TOTAL
CH 2026-38 City of Hastings Parkview Cemetery Paving Phase 6
Date: 6/2026 City of Hastings, Hastings, NE
7
THIS BID DOCUMENT MUST BE SUBMITTED WITH BID

PROPOSAL FOR
CONTRCT NUMBER CH 2026-38
CITY OF HASTINGS PARKVIEW CEMETERY PAVING PHASE 6
Alternate # 1 - East Parking Lot
Item Estimated Unit of Unit Bid
# Description Quantity Measure Price Amount
6B Subgrade Stabilization 480 SY $ $
7B Fly Ash, Class C 19.2 TONS $ $
8B Build 6" P.C.C. Pavement 47B-3500 404 SY $ $
ALTERNATE
# 1 BID $
TOTAL
Alternate # 2 - North Parking Lot
Item Estimated Unit of Unit Bid
# Description Quantity Measure Price Amount
6C Subgrade Stabilization 636 SY $ $
7C Fly Ash, Class C 25.5 TONS $ $
8C Build 6" P.C.C. Pavement 47B-3500 502.7 SY $ $
10C Build 5" P.C.C. Sidewalk 47B-3500 175 SF $ $
ALTERNATE
# 2 BID $
TOTAL
GRAND TOTAL BID (BASE BID & ALTERNATE 1 & 2):
$
Written Total:
Note: unit prices shall prevail in the case of potential mathematical discrepancies.
CH 2026-38 City of Hastings Parkview Cemetery Paving Phase 6
Date: 6/2026 City of Hastings, Hastings, NE
8
THIS BID DOCUMENT MUST BE SUBMITTED WITH BID