Sandblasting and Painting of Fire Hydrants

LEGAL NOTICE
INVITATION TO SUBMIT QUOTATIONS
The Town of Smyrna will accept quotations on sandblasting and painting services of
fire hydrants for the Smyrna Fire Department. Bidders shall submit sealed quotations
in the format specified in the Invitation to Submit Quotations no later than 2:00 p.m.
September 28, 2026 at which time bids will be publicly opened and read aloud. No bid
may be withdrawn after the scheduled closing time for a period of 90 days. Bidding
documents may be obtained at Smyrna Town Hall during regular business hours or
www.townofsmyrna.org. Quotations should be mailed or hand delivered to:
Purchasing Department
Smyrna Town Hall
Sealed Bid on Sandblasting and Painting of Fire Hydrants
September 28 @ 2:00 p.m.
315 South Lowry Street
Smyrna, TN 37167
Verbal quotations or quotations received after the closing date will not be accepted. The
Town of Smyrna reserves the right to reject any and all bids, to waive technicalities or
informalities and to accept any bid deemed to be in the best interest of the Town.
The Town of Smyrna will not discriminate in the purchase of all goods and services on
the basis of race, color, religion, sex, national origin, age, disability or any other lawfully
protected classification.
SUBMITTED BY: Sierra Lowry
Finance Director
TO BE RUN: September 15, 2026

TABLE OF CONTENTS
PAGE
SECTION I - GENERAL INFORMATION 3
SECTION II - SPECIFICATIONS 4
SECTION III - PRICE QUOTATION 12
- AGREEMENT & FORMS 13
SECTION IV - SPECIFICATION COMPLIANCE 25
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SECTION I - GENERAL INFORMATION
A. The Town of Smyrna requests quotations on sandblasting and painting of fire
hydrants for the Smyrna Fire Department
Smyrna Town Hall location: 315 South Lowry Street
Smyrna, TN 37167
Questions should be directed to Assistant Chief Camron Phelps, at (615) 459-
9735, extension 7579 email camron.phelps@townofsmyrna.org.
B. The Town of Smyrna reserves the right to reject any and all bids, to waive
technicalities or informalities and to accept any bid deemed to be in the best
interest of the Town. No bid may be withdrawn after the scheduled closing time for
a period of 90 days.
C. The bidder shall abide by and comply with the true intent of the specifications and
not take advantage of any unintentional error or omission, but shall fully address
the full intent and meaning of each aspect of the specifications.
D. Section III and IV shall be completed and included as an integral part of each
bidder's proposal.
E. Freight shall be paid by vendor and should be included in unit price bid.
F. The Town is a tax-exempt organization.
G. Mail is delivered after 11:00 a.m. Monday through Friday.
H. The Town of Smyrna, in accordance with Title VI of the Civil Rights Act of 1964 and
Title 49, Code of Federal Regulations, hereby notifies all Bidders that it will
affirmatively insure that in any contract entered into pursuant to this advertisement,
minority business enterprises will be afforded full opportunity to submit bids in
response to this invitation and will not be discriminated against on the grounds of
race, color, creed, sex, handicap or national origin in consideration for an award.
I. Bid quotations must be submitted on the Town's quotation pages. No exceptions.
J. By submission of this bid, each bidder/proposer and each person signing on behalf
of any bidder certifies, and in the case of a joint bid each party thereto certifies as to
its own organization, under penalty of perjury, that to the best of its knowledge and
belief that each bidder is not on the list created pursuant to T.C.A. 12-12-106 Iran
Divestment Act. State of TN_Debarred_Vendors.pdf
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SECTION II - SPECIFICATIONS FOR SANDBLASTING AND PAINTING FIRE
HYDRANTS SERVICES
Introduction:
This Invitation to Bid is for a contract to provide Sandblasting and Painting of Fire
Hydrants for the Town of Smyrna.
It is the responsibility of all bidders to understand the project and the contents of the bid
package. Contractors must bid on the entire project.
After bids have been submitted, the bidder shall not assert that there was
misunderstanding concerning the quantities of work or of the nature of the work to be
done. Adequate proof of insurance will be required before project commences.
Project Overview:
The Town of Smyrna owns, maintains, and operates an independent water system with
approximately 2000 fire hydrants that need to be sandblasted and painted. This
program seeks to complete the sandblasting/painting of approximately 500 hydrants per
year. The Contractor shall provide all labor, equipment, materials, tools, and
transportation to sandblast, prime and paint fire hydrants. The Contractor will need to
minimize or eliminate any potential damage to any parked or passing vehicles and
surrounding properties.
To extend the life of fire hydrants as well as maintain aesthetics, the Town of Smyrna
requires the painting of hydrants. This entails sandblasting to remove previous paint
layers, applying a single coat of primer and single coat of paint. The Town of Smyrna
also requires a separate paint color on hydrant caps.
Contractor Experience:
The Town of Smyrna is in search of an experienced contractor with a minimum of five
(5) consecutive years of experience with fire hydrant sandblasting/painting to fully
sandblast, prime and paint fire hydrants within the Town. The Town will select a
contractor to furnish all labor, materials, tools and equipment required to complete the
work indicated in the specifications contained herein. All work must conform to the
accepted practices for sandblasting, priming and painting of fire hydrants.
Contractor Responsibility:
Contractors shall carefully examine all data made available in the Bid Documents, fully
inform and familiarize themselves as to all existing conditions and limitations, the
obstacles that may be encountered, and all relevant matters concerning the Work to be
performed. Failure to do so will not relieve the Contractor from any obligations to comply
strictly and fully with the terms of the Contract. No allowances or extra compensation
shall be made for the failure of the Contractor to correctly estimate the nature and
quantities of labor, equipment, materials, tools, transportation and warranties that are to
be provided under this Contract.
Meeting:
Once awarded, Contractor shall be required to attend a preconstruction meeting with
the Town of Smyrna to discuss the Work required in the Contract prior to the
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commencement of Work. The Smyrna Fire Department will provide a list/map of the
hydrants and their associated bonnet colors.
Additional Work:
Any alterations or modifications of the Work performed under this Contract shall be
made only by written agreement between the Contractor and the Town of Smyrna and
shall be made prior to commencement of the altered or modified Work. No claim for any
extra Work or materials shall be allowed unless preauthorized by written agreement
prior to commencement of said Work.
Scope of work:
The Contractor shall be responsible for sandblasting and painting selected hydrants.
The Town will make every effort to identify hydrants for painting that are nearby one
another, however, the Town may require a hydrant outside of the identified area be
sandblasted and painted.
Workmanship:
Execute work in accordance with manufacturers label directions. Coating applications
shall be made in strict conformance to this specification and to the manufacturer's paint
instructions on the label and product data sheet.
All work shall be accomplished by skilled workman familiar with and trained to do this
type work; moreover, they shall be qualified to operate or use the equipment needed to
accomplish this work.
All equipment shall be in sound working condition and must meet all OSHA Safety
Standards. All workmen shall be aware of and trained in the operation of all safety
equipment required for this project.
All application tools and equipment shall be in good working order and suitable for
proper application.
Technical Specifications:
Hydrants shall be sandblasted, primed and painted in accordance with the following
specifications.
1. Site Preparation and Protection. The Contractor shall place a protective barrier
at the base of each hydrant prior to sandblasting. A protective enclosure shall be
placed on top of the barrier at the base and around the fire hydrant to contain slag
abrasive and prevent overspray.
2. Sandblasting. The Contractor shall remove all paint from fire hydrants using
sandblasting. Any paint remaining on the hydrant shall be removed using a wire brush.
Fire hydrants shall be completely free of old paint and grime prior to the application of
primer or paint. The surface preparation shall be in accordance with NAPF
5000304/05 Abrasive Blast Cleaning of Ductile Iron Pipe and Cast Ductile Iron Fittings.
Any hydrants leaking after sandblasting shall be reported to the Town immediately.
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3. Painting. The Contractor shall apply one (1) spray coating of primer material to
the entire hydrant immediately after sandblasting. After the primer coat has completely
dried, the Contractor shall apply one (1) spray coating of paint material within four (4) to
twentyeight (28) hours after primer application on each fire hydrant and one (1) coat of
paint on the caps of the fire hydrant. Primer and paint shall be applied evenly to
prevent drips. The Contractor shall not spray hydrants on days when the wind exceeds
twenty 20 mph unless a protective enclosure is used. Hydrants shall not be left
unprimed for any period of time after sandblasting. After application of the primer coat
and/or top coat of paint, the Contractor shall place signage on or around the hydrant
indicating that there is wet paint. After the primer coat or top coat of paint is dry to the
touch, the signage may be removed. Wet paint signage shall be approved by the Town
before use. All primer and paint shall be exterior, nonimmersion paint as follows:
Primer Coat: Sherwin-Williams Kem Bond HS at 3.0 to 8.0 mils DFT; Top Coat of
Paint: Sherwin-Williams Pro Industrial Urethane Alkyd Enamel at 2.0-4.0 mils DFT.
Site Clean-Up:
The Contractor shall remove all trash, excess materials, barriers, enclosures, wrappers,
and debris and return the site to its original condition at the end of the day or after
painting has been completed.
Damage to Streets or Sidewalks:
Damage to streets caused by the Contractor shall be repaired by the Contractor to its
original state prior to the final invoice being paid. Damage to the streets or sidewalks
shall include, but not be limited to, cracking of concrete, damage to driveways, paint
spills, and tire ruts in the ground.
Scheduling of Work:
The Contractor shall schedule all work with the Division Chief of Community Risk
Reduction, or his designee. The sandblasting and painting of fire hydrants shall be
performed during the hours of 7 a.m. to 6 p.m., Monday through Friday and 8 a.m. to 6
p.m. Saturday and Sunday. Work in residential areas will not be allowed during
weekend hours. In some instances, the Contractor may be required to sandblast and
paint hydrants between the hours of 10 p.m. and 6 a.m. to avoid motor vehicle traffic.
Should this be the case, the Town shall communicate with the Contractor of such
request and discuss any additional costs that may be entailed. All hydrants identified by
the Town shall be sandblasted and painted within one (1) year.
Work Zone Safety and Property Protection:
The Contractor shall be responsible for all work zone safety including proper traffic
control when necessary. The Contractor shall also be responsible for ensuring private
property is not damaged while performing the work.
Damage to Private or Public Property:
All loss or damages arising from the nature of the work to be done or from any delay or
unforeseen or unusual obstructions, or from difficulties which may be encountered in the
prosecution of the work or arising from the action of the elements, shall be sustained at
the Contractor's expense. The contractor shall be held responsible for any damage to
any water, gas or drain pipes, conduits, trees, sidewalks, pavements, structures, etc.,
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and to interruption of service to the same. The Contractor shall protect, restore and
make good, as may be necessary, all buildings, foundations and fences injured in the
progress of the work, at the Contractor's expense. The Contractor shall protect all
private and corporate property, such as gas mains, telephone lines, telephone or
telegraph poles or conduits, etc. interfering with the work, notifying the owners of the
work to be done, and arranging for the future disposition of their property. Any
damages must be reported to the Fire Department on the same day it occurs. The
Contractor agrees to hold the Town of Smyrna harmless from any such claims or
demands of any kind, arising from their performing the work on this contract.
Safety Data Sheets (SDS):
The contractor shall provide a copy of all Safety Data Sheets (SDS) for all products
used.
WARRANTY
The Contractor shall provide, at a minimum, a one (1) year warranty against all
workmanship beginning on the date of acceptance of the final invoice. Warranty items
shall include, but are not limited to: chipping, fading, peeling, and improper thickness
pursuant to the manufacturer's specifications. If it is determined by the Town that the
workmanship is not sufficient and does not meet the Town's standards, the Contractor
shall return and make repairs to the satisfaction of the Town at no additional cost. The
Town shall be the sole determiner of what constitutes satisfactory workmanship.
References
The contractor shall provide references from within the last five years of three previous
jobs of similar scope and size to include business name and point of contact for each
job completed.
Bid Pricing
1. Hydrant Pricing - This price is a fixed price per hydrant for priming and painting a
standard paint color for the entire hydrant (barrel and caps). Barrels will be painted
Safety Yellow in color.
2. Additional Color - Cap Painting - This price is an additional fixed price per hydrant
for the painting of hydrant caps in a different color from the barrel or body of the hydrant
to indicate water flow capacities. Colors may be blue, green, orange or red. The Town
of Smyrna shall work with the Contractor on the bonnet color for specific hydrants.
3. Sandblasting - This price is a fixed price to sandblast hydrants to bare metal due to
rust or multiple layers of built-up paint.
4. Wire Brushing - This price is a fixed price to remove surface debris and loose paint
that do not require correction with sandblasting.
INSURANCE REQUIREMENTS
The Contractor shall purchase and maintain for the duration of the contract insurance
against claims for injuries to persons or damages to property which may arise from or in
connection with the performance of the work hereunder by the Contractor, its agents,
representatives, employees or subcontractors.
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A. MINIMUM SCOPE AND LIMITS OF INSURANCE
1. Workers Compensation
Workers Compensation insurance shall be in compliance with the State of
Tennessee and shall be statutory. Employers Liability shall be included with a
minimum limit of $500,000 per accident/per disease/per employee.
2. Commercial General Liability
Commercial General Liability insurance shall have a minimum limit per
occurrence of $1,000,000 and a minimum general aggregate of $2,000,000. It
shall include completed operations, product liability and personal injury liability
insurance.
3. Automobile Liability
Automobile Liability Insurance shall have a minimum combined single limit per
occurrence of $1,000,000. This insurance shall include third-party bodily injury
and property damage liability for owned, hired, borrowed and non-owned
automobiles.
B. DEDUCTIBLES AND SELF-INSURED RETENTIONS
Any deductibles or self-insured retentions must be declared to the Town of Smyrna.
The Contractor shall be responsible for all deductibles and self-insured retentions.
C. OTHER INSURANCE PROVISIONS
The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages
a. The Town, its elected and appointed officials, agents, employees and
volunteers shall be named as an additional insured as regards negligence by
the contractor.
b. The Contractor's insurance shall be primary as respects the Town, its elected
and appointed officials, agents, employees and volunteers. Any insurance or
self-insurance maintained by the Town of Smyrna shall be excess and non-
contributory of the Contractor's insurance.
2. Workers Compensation and Employers Liability Coverage
The insurer shall agree to waive all rights of subrogation against the Town, its
elected and appointed officials, agents, employees and volunteers for losses
arising from work performed by the Contractor for the Town of Smyrna.
3. All Coverages
a. Coverage shall not be canceled, suspended, or voided by either party (the
Contractor or the insurer) or reduced in coverage or in limits except after 30
days written notice has been given to the Town of Smyrna. Ten-day written
notice of cancellation is acceptable for non-payment of premium. Notifications
shall comply with the standard cancellation provisions in the Contractor's
policy.
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b. Neither the acceptance of the completed work nor the payment thereof shall
release the Contractor from the obligations of the insurance requirements or
indemnification agreement.
c. The insurance companies issuing the policies shall have no recourse against
the Town of Smyrna for payment of premiums or for assessments under any
form of the policies.
d. Replacement certificates, policies or endorsements shall be provided to the
Town for any such insurance expiring prior to the completion of services.
e. Any failure of the Contractor to comply with reporting provisions of the policy
shall not affect coverage provided to the Town, its elected and appointed
officials, agents, employees and volunteers.
D. ACCEPTABILITY OF INSURERS
All required insurance shall be provided by a company or companies licensed to
conduct business in the State of Tennessee. Insurance shall be underwritten by
insurers with an A.M. Best Company ratings no less than an A.
E. VERIFICATION OF COVERAGE
The Contractor shall furnish the Town with Certificates of Insurance reflecting proof
of required coverage. The Certificates for each insurance policy are to be signed by
a person authorized by that insurer to bind coverage on its behalf. The Certificates
are to be received and approved by the Town before work commences and
upon any contract renewal thereafter.
Upon failure of the Contractor to furnish, deliver and maintain such insurance as
requested, this contract, at the election of the Town, may be suspended,
discontinued or terminated. Failure of the Contractor to purchase and/or maintain
any required insurance shall not relieve the Contractor from any liability or
indemnification under the contract.
The Certificate of Insurance naming the "Town of Smyrna" as Additional Insured
shall be addressed to the attention of:
Town of Smyrna
Department of Safety & Risk Management
ATTN: Henry Urbina
315 S Lowry St
Smyrna, TN 37167
It can also be submitted electronically to henry.urbina@townofsmyrna.org.
The Town reserves the right to request complete certified copies of all required
insurance policies at any time.
F. SUBCONTRACTORS
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Contractor shall include all subcontractors as insureds under its policies OR shall be
responsible for verifying and maintaining the Certificates provided by each
subcontractor. Subcontractors shall be subject to all of the requirements stated
herein. The Town of Smyrna reserves the right to request copies of subcontractor's
Certificates at any time.
G. WORKERS' COMPENSATION INDEMNITY
In the event Contractor is not required to provide or is exempt from providing
workers' compensation coverage, the parties hereby agree that Contractor, its
owners, agents and employees will have no cause of action against, and will not
assert a claim against the Town of Smyrna, its elected and appointed officials,
agents, employees and volunteers, under any circumstances. The parties also
hereby agree that the Town of Smyrna, its elected and appointed officials, agents,
employees and volunteers shall in no circumstance be, or considered as, the
employer or statutory employer of Contractor, its owners, agents and employees.
The parties further agree that Contractor is a wholly independent contractor and is
exclusively responsible for its employees, owners, and agents. Contractor hereby
agrees to protect, defend, indemnify and hold the Town of Smyrna, its elected and
appointed officials, agents, employees and volunteers harmless from any such
assertion or claim that may arise from the performance of this contract.
HOLD HARMLESS AND INDEMNITY REQUIREMENT:
Contractor shall indemnify and hold harmless, to the maximum extent permitted by law,
the Town of Smyrna and its officers, agents, employees, volunteers, from and against
any and all liability, damages, losses, (whether in contract or in tort, including personal
injury, accidental death or property damage, and regardless, of whether the allegations
are false, fraudulent or groundless), and costs (including reasonable attorney's fees,
litigation, arbitration, mediation, appeal expenses) which in whole or in part are caused
by the negligence, recklessness or intentional wrongful misconduct of the Contractor
and persons employed by or utilized by the Contractor in Contractor's performance of
this Agreement.
The contractor further agrees to protect, defend, and save the Town, its elected and
appointed officials, agents, employees and volunteers while working in the scope of
their duties as such, harmless from and against all claims, demands, and causes of
action of any kind of character, including the cost of their defense, arising in favor of the
contractor's employees or third parties on account of bodily or personal injuries, death
or damage to property arising out of services performed or omissions of services or in
any way resulting from the acts of omissions of the contractor and/or its agents,
employees, subcontractors, representative of the Town under this agreement.
Pursuant to Tennessee Attorney General Opinion 93-01, the Town will not indemnify,
defend or hold harmless in any fashion the Contractor from any claims arising from any
failure, regardless of any language in any attachment or other document that the
Contractor may provide.
APPLICABLE LAW:
Any contract resulting from this ISQ shall be governed by and construed under the laws
of the State of Tennessee.
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