Request for Proposal - Qualified Sustainability Consultants

501(c)3
Homecomings, Inc. Nonprofit Affiliate
of Ventura Housing
Request for Proposals
For Qualified Sustainability Consultants for Pasteur Court A 33-unit permanent
housing project serving homeless households and low-income families. Unaddressed
parcels at the western terminus Pasteur Drive, Ventura, CA 93003.
APNs: 138-0-042-115, 125
By Homecomings, Inc.
Nonprofit affiliate of Ventura Housing (Housing Authority of the City of San
Buenaventura)
Submittal Deadline All questions regarding this Resquest must
be submitted via email to:
4:00PM PST Kyler Carlson
Wednesday, April 22, 2026 Sr. Project Manager
KCarlson@venturahousing.org
The responsibility for submitting a response to this Request on or before the stated time
and date will be solely and strictly the responsibility of the Contractor. Homecomings, Inc.
will in no way be responsible for delays caused by any occurrence.
MAIN OFFICE Phone/Fax TDD/TDY RFP #.
995 Riverside Street (805) 648-5008 ENG: 1-800-735-2929 PC-26-0509
Ventura CA 93001 (805) 643-7984 ESP: 1-800-855-3000 4/6/2026

Homecomings, Inc. | RFP FOR SUSTAINABILITY CONSULTANT PASTEUR COURT
Part I - Project information 3
Section 1.01 About Homecomings, Inc. 3
Section 1.02 Overview 3
Section 1.03 Project Description 3
Section 1.04 Design and Ownership Team 4
Section 1.05 Regulatory Context 5
Section 1.06 Scope of Services 5
Part II - Submitting your proposal 7
Section 2.01 RFP Submission and Format 7
Section 2.02 Submission Timeline 8
Section 2.03 Required Proposal Contents 8
Part III - Selection 9
Section 3.01 Evaluation Criteria & Scoring of Qualifications 9
Section 3.02 Selection Process and Criteria 10
Part IV - Contract & Terms 10
Section 4.01 Contract Type 10
Section 4.02 Insurance 11
Section 4.03 Terms and Conditions 11
Exhibits
EXHIBIT A- Project Description 12
EXHIBIT B- Form of Contract 12
EXHIBIT C- Project Entitlement Plan Set 12
RFP SCHEDULE
RFP Released April 6, 2026
Submit all questions regarding this RFP on or before: Monday, April 13, 2026
Responses to Questions/ Addendum will be issued Wednesday, April 15, 2026
Proposals Due: 4:00PM PST
Wednesday, April 22, 2026
Consultant Selection: (Estimated) Wednesday, April 29, 2026
Notice to Proceed Monday, May 4, 2026
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Homecomings, Inc. | RFP FOR SUSTAINABILITY CONSULTANT PASTEUR COURT
PART I - PROJECT INFORMATION
Section 1.01 About Homecomings, Inc.
Homecomings, Inc. is a California nonprofit public benefit corporation and the nonprofit
affiliate developer of Ventura Housing (Housing Authority of the City of San Buenaventura
- HACSB). Homecomings acts as the Sole/Managing Member of the General Partner in
affordable housing limited partnerships, developing and preserving affordable multifamily
housing throughout the City of Ventura. Projects developed by Homecomings utilize a
range of funding sources including Project-Based Vouchers (PBVs), HOME Investment
Partnerships Program funds, Low Income Housing Tax Credits (LIHTC), Rental Assistance
Demonstration (RAD) program conversions, Restore-Rebuild program funds, and other
local, state, and federal housing programs.
Section 1.02 Overview
Homecomings, Inc. ("Owner") is seeking proposals from qualified sustainability
consultants to provide comprehensive green building and sustainability services for
Pasteur Court, a new construction affordable housing development located in Ventura,
California. The project is financed through the California Tax Credit Allocation Committee
(TCAC) Low-Income Housing Tax Credit program and is subject to TCAC sustainability
requirements for competitive scoring and placed-in-service compliance, for the
development described below, and potentially for future affordable housing projects.
Responses to this RFP will be evaluated both for the specific project scope described
herein and to establish a pool of qualified consultants from whom Homecomings may
solicit proposals for future developments. Firms that demonstrate relevant qualifications
but are not selected for this engagement may still be included in the qualified pool at the
sole discretion of Homecomings.
Section 1.03 Project Description
Homecomings proposes to develop a new 33-unit affordable housing community on a
vacant parcel adjacent to 5818 Valentine Road in Ventura, California. The project will
serve 17 households experiencing homelessness and 15 low-income households at 30-
50% AMI. The development consists of a three-story, Type V wood-frame residential
building containing 30 one-bedroom and 3 two-bedroom units, all ADA-adaptable with
15% fully ADA-accessible, supported by 17 Project-Based Vouchers. Community
amenities include shared community space, property management and case
management offices, a common laundry facility, and a rooftop deck, with 24 secured
parking spaces and drought-tolerant landscaping. The project is currently in the
Construction Documents phase.
The project will apply for a TCAC Low-Income Housing Tax Credit allocation, with an
anticipated application in the July funding round. Construction is anticipated to last
approximately 18 months. Sustainability features include solar photovoltaic systems
targeting 100% energy offset, full CALGreen compliance, EV charging stations, and all-
electric building systems. The Owner's default green building certification pathway is
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Homecomings, Inc. | RFP FOR SUSTAINABILITY CONSULTANT PASTEUR COURT
GreenPoint Rated Gold; however, the selected Consultant will be expected to evaluate
and recommend the optimal certification pathway based on the current state of the
design.
A full Project Description including site details, unit mix, construction type, sustainability
features, entitlement status, and utility information is provided in Exhibit A.
A Link to the Entitlement Plan set is Here:
Section 1.04 Design and Ownership Team
The following team has been assembled for the project. Vendors selected through this
RFP will be expected to coordinate directly with relevant team members as needed to
complete their scope of work. they will coordinate with.
ROLE ENTITY
Owner / Contracting Entity PASTEUR COURT LP
Developer Ventura Housing
Architect Dicecco Architecture Incorporated
Owner's Representative S.L. Leonard & Associates
Civil Engineer Encompass Consultant Group
Structural Engineer RGSE Inc.
MEP Engineer Consulting West
Landscape Architect PCLD
Geotechnical Engineer Earth Systems
CASp Consultant Thomas Jacob Flitsch
Waterproofing Consultant Warhorse Consulting Services
Entitlement Planner Sanbell, Inc.
Dry Utilities Consultant TBD
Interior Design TBD
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Homecomings, Inc. | RFP FOR SUSTAINABILITY CONSULTANT PASTEUR COURT
Section 1.05 Regulatory Context
The selected consultant must demonstrate working knowledge of and ensure project
compliance with the following regulatory frameworks:
* TCAC Regulations, including current sustainability scoring criteria and
placed-in-service documentation requirements
* California Title 24, Part 6 (Energy Code) and Part 11 (CALGreen Code)
* Applicable green building certification standards (GreenPoint Rated,
Enterprise Green Communities, LEED for Homes, NGBS)
* California Energy Commission requirements for solar photovoltaic systems
* Local jurisdiction requirements for the City of Ventura and County of
Ventura
Section 1.06 Scope of Services
The following is a concise summary of all services required under this engagement.
Respondents should demonstrate the ability to perform each item below. Consultants are
encouraged to propose their preferred methodology for achieving these requirements.
The Sustainability Consultant shall provide the following services across the project
lifecycle. Because the project is currently in the Construction Documents phase, certain
tasks are expected to be completed on an expedited basis concurrent with CD
completion. Respondent should take note of any item required ahead of the JULY 21,
2026 TCAC 9% Deadline and notify owner if challenges meeting such Deadline.
(a) The selected Consultant shall provide the following services as necessary:
Tax Credit Application Certification & TCAC Optimization
* Evaluate green building certification pathways (GPR Gold as baseline;
alternatives as warranted) and recommend the optimal pathway based on
current CD-phase design, TCAC point potential, cost, and timeline
* Recommend to Owner ways to Maximize TCAC sustainability scoring
* Conduct a sustainability kickoff work session with the full project team
* Preliminary and final as-built energy modeling (CEC-approved software,
CEPE-endorsed) for TCAC application and placed-in-service
* Completeion of a Sustainable Building Methods workbook, if required.
* Title 24 Part 6 and CALGreen (Part 11) compliance support
CUAC & Utility Allowance
* Baseline CUAC for the July TCAC application
* Final placed-in-service CUAC reflecting as-built conditions
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Homecomings, Inc. | RFP FOR SUSTAINABILITY CONSULTANT PASTEUR COURT
* Common area energy load analysis, metering configuration
recommendations (NEM/VNEM), and rate schedule guidance for the
operating pro forma.
Incentive Program Support
* Identify, evaluate, and assist with applications for all applicable incentive
and rebate programs (SOMAH, LIWP, BUILD, 3C-REN, TECH Clean
California, IRA/45L/ITC, SCE SGIP/SoCalGas utility rebates)
Preliminary PV System Sizing
* Preliminary solar PV system sizing (module/inverter specs, DC/AC capacity,
annual kWh production estimate, SOMAH/VNEM compatibility) - sufficient
for TCAC application, not permit-ready.
Construction Document Review & Design Integration
* Comprehensive review of CDs for green building certification compliance;
specification support and product recommendations;
Construction Phase Services
* Pre-construction kickoff with general contractor; periodic site inspections at
critical milestones (as required by the certification pathway); ongoing
submittal and substitution review
* HERS field verification and diagnostic testing (QII, duct sealing, refrigerant
charge, fan watt draw, ventilation, PV verification, thermal bypass
inspection); results registered with CEC-approved HERS provider
* Building systems commissioning if required by the selected certification
pathway (OPR, BOD review, functional testing, Cx report)
Post-Construction & Ongoing
* Final as-built energy model (CEPE-endorsed); IAQ testing if required; green
building certification coordination and delivery of final certificate; TCAC
placed-in-service sustainability documentation package
* CALGreen Building Owner's Manual (maintenance checklists, equipment
O&M, control sequence documentation); property management training
session
* 60-month post-occupancy measurement & verification
* Annual CUAC updates during the TCAC performance period (Provide
pricing as optional add-on)
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Homecomings, Inc. | RFP FOR SUSTAINABILITY CONSULTANT PASTEUR COURT
The Consultant may recommend additional tasks or services not specifically
enumerated above that are typically required in affordable housing developments to
assist the Owner in meeting the project's sustainability, compliance, and funding goals.
Any recommended additional services shall be clearly identified in the Consultant's
proposal as separate optional line items with associated fees, distinct from the base
scope. Inclusion of thoughtful additional service recommendations will be considered
favorably in the evaluation as evidence of the Consultant's depth of experience with
comparable projects.
(b) General Consultant Responsibilities:
The following responsibilities apply to all engagements regardless of service
type.
* All costs incurred during proposal preparation and submission are borne solely
by the Respondent. Homecomings will not reimburse proposal costs under any
circumstances.
* The Consultant shall be solely responsible for all direct costs incurred in
performance of the scope, including travel, lodging, postage, shipping,
reproductions, and subcontracts, unless expressly stated otherwise in the scope.
* All project communications shall be directed in writing to the Homecomings
Project Manager identified on the cover page. No other Homecomings OR
Ventura Housing staff may be contacted during the RFP without written
authorization.
* The Consultant shall maintain all required licenses, certifications, and insurance
throughout the term of the contract. Lapse in required coverage is grounds for
contract termination.
* All work product, reports, and deliverables produced under this contract shall
become the property of Homecomings, Inc. upon delivery and acceptance.
* The Consultant shall not assign or subcontract any portion of the work without
prior written consent of Homecomings.
PART II - SUBMITTING YOUR PROPOSAL
Section 2.01 RFP Submission and Format
Please submit your proposal no later than the date of the Submission Deadline via email
addressed to:
Email to: Kyler Carlson, Sr. Project Manager
kcarlson@venturahousing.org
Subject line: [Your Company] Sustainability Proposal - Pasteur Court
Firms intending to respond should submit a brief email to the contact listed on the cover
page with the subject line "Pasteur Court, Sustainability- Intent to Respond." No formal
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Homecomings, Inc. | RFP FOR SUSTAINABILITY CONSULTANT PASTEUR COURT
format is required - firm name and primary contact information is sufficient. All
questions, responses to questions, and any addenda issued during the solicitation period
will be distributed to firms who have submitted an Intent to Respond. Submitting an Intent
to Respond is encouraged but does not obligate your firm to submit a proposal, and failure
to submit one will not disqualify your proposal.
Submissions must be made by email.
Section 2.02 Submission Timeline
The following schedule governs this solicitation. All dates are firm. Proposals received
after 4:00 pm PST on the deadline may not be considered.
RFP Released April 6, 2026
Submit all questions regarding this RFP on or before: Monday, April 13, 2026
Responses to Questions/ Addendum will be issued Wednesday, April 15, 2026
Proposals Due: 4:00PM PST
Wednesday, April 22, 2026
Consultant Selection: (Estimated) Wednesday, April 29, 2026
Notice to Proceed Monday, May 4, 2026
Section 2.03 Required Proposal Contents
Proposals shall be submitted as a single PDF document containing all of the following
items in the order listed. Failure to include required items may result in the proposal being
deemed non-responsive.
# REQUIRED ITEM WHAT TO INCLUDE
1 Cover Letter Firm name, address, phone, email. Signed by officer authorized
to bind the firm. Statement that the proposal is valid for at least
90 days.
2 Qualifications & Firm history, years in business, relevant project experience (past
Experience 3 years). Required certifications (e.g., MAI, HEROS, CA
contractor license, CA DRE license).
3 Project Approach & Describe your firm's approach to completing the scope of work.
Methodology Demonstrated understanding of scope. Methodology for
completing the work. Knowledge of applicable HUD, state, AHJ or
regulatory requirements.
4 Project Schedule Timeline in calendar days from Notice to Proceed (NTP). Key
milestones. Assume NTP date outlined in Section 2.02 or provide
written justification for alternate assumption.
SPECICIFICALLY INCLUDE THE TIMELINE FOR DELIVERING
ITEMS THAT ARE NEEDED AHEAD A 9% TAX CREDIT
APPLICATION
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Homecomings, Inc. | RFP FOR SUSTAINABILITY CONSULTANT PASTEUR COURT
5 Fee Proposal Detailed pricing with all cost components and a Total Not-to-
Exceed (NTE) amount for Items Required up to Placed in Service.
Clarity of cost explanation required.
6 References Three (3) client references with similar scope. Organization,
contact name, phone, and email. Note: do not list Homecomings
or Ventura Housing staff as references.
7 Legal / Judgment Disclose any indictment, conviction, or civil judgment involving
Disclosure fraud or misconduct in the past 3 years.
8 Section 3 / M-WBE If Claiming, then Documentation of Section 3 business status or
Documentation Women/Minority-Owned Business Enterprise certification, if
applicable.
PART III - SELECTION
Section 3.01 Evaluation Criteria & Scoring of Qualifications
All proposals that pass the threshold review will be evaluated by a review committee using
the standard scoring matrix below. Homecomings reserves the right to adjust point
weights for project-specific circumstances with Director approval; any adjustments will
be disclosed by addendum prior to the submission deadline.
# EVALUATION FACTOR PTS WHAT REVIEWERS ARE LOOKING FOR
1 Qualifications & 20 Firm history, relevant project experience in Ventura County,
Experience required certifications, familiarity with applicable regulatory
framework (RAD, LIHTC, NEPA, MAI, HUD Section 18, etc.).
2 Cost / Fee Proposal 25 Reasonableness of fees or commission structure, clarity of
pricing, NTE amount, basis for cost.
3 Project Approach & 20 Demonstrated understanding of scope, quality of
Understanding methodology, knowledge of HUD and applicable state
requirements.
4 Project Schedule 30 Realistic timeline, clear milestones, demonstrated availability
to meet Homecomings' project deadlines.
5 Section 3 / M-WBE Status 5 Documented Section 3 business certification or
Women/Minority-Owned Business Enterprise status with
supporting documentation.
TOTAL 100
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Homecomings, Inc. | RFP FOR SUSTAINABILITY CONSULTANT PASTEUR COURT
Section 3.02 Selection Process and Criteria
(a) Threshold Review
Prior to scoring, Homecomings will conduct a threshold review to confirm: (1) the
submittal is complete and in the required format; and (2) the respondent is not subject to
active federal, state, or local debarment. Proposals failing threshold review will not be
evaluated.
(b) Evaluation & Award
A review committee will score all proposals passing threshold review using the matrix in
Section 3.1. Following scoring, Homecomings may, at its sole discretion, take one or more
of the following actions:
* Negotiate directly with the highest-ranked respondent on contract terms and
final pricing for the project described in this RFP. If negotiations fail for any
reason, Homecomings may proceed to negotiate with the next-ranked
respondent.
* Establish a pre-qualified pool of respondents who meet a minimum scoring
threshold, from which Homecomings may solicit proposals for this project or
future projects on an as-needed basis without issuing a new RFP. Inclusion in
the pre-qualified pool does not guarantee a contract award for any project.
* Award a contract for the full scope of services described herein, or for any
portion thereof, to one or more respondents.
Homecomings is not obligated to award a contract as a result of this RFP and may elect
to re-solicit, negotiate with any respondent regardless of ranking order, or cancel this
solicitation at any time.
Homecomings reserves the right to: request oral presentations or additional information
from any respondent prior to final selection; consider information about a firm beyond
what was submitted in the response; and award to the respondent deemed most
advantageous to Homecomings regardless of fee alone; and negotiate modifications to
the proposed scope of services with the selected respondent prior to contract execution.
PART IV - CONTRACT & TERMS
Section 4.01 Contract Type
The selected respondent will be required to execute a Professional Services
Agreement (PSA). The form of contract is attached as Exhibit B. Respondents are
encouraged to review Exhibit B before submitting. Exceptions to the form of contract must
be noted in the proposal. The respondent shall provide appropriate state and local
certifications and licensing documents.
The initial contract term shall be through project completion. Homecomings may, at its
sole discretion, extend the agreement upon mutual written agreement. Time is of the
essence.
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