Request For Proposal For Electrical Contractor Services

501(c)3
Homecomings, Inc. Nonprofit Affiliate
of Ventura Housing
Request for Proposals
For Electrical Contractor Services for Installation of Electric Vehicle Charging
Stations (EVCS) At Nine (9) Locations Across the City of Ventura.
By Homecomings, Inc.
Nonprofit affiliate of Ventura Housing (Housing Authority of the City of San
Buenaventura).
Submittal Deadline All questions regarding this RFP must be
submitted via email to:
4:00PM PST David Ross
Monday April, 27 2026 Associate Project Manager
Dross@venturahousing.org
The responsibility for submitting a response to this Request on or before the
stated time and date will be solely and strictly the responsibility of the Contractor.
Homecomings, Inc. will in no way be responsible for delays caused by any
occurrence.
MAIN OFFICE Phone/Fax TDD/TDY RFP #.
995 Riverside Street (805) 648-5008 ENG: 1-800-735-2929 PJ-YY-0000
Ventura CA 93001 (805) 643-7984 ESP: 1-800-855-3000 3/16/2026

Homecomings, Inc. | RFP FOR EVCS INSTALLATION EVCS
Part I - Project information 3
Section 1.01 About Homecomings, Inc. 3
Section 1.02 Overview 3
Section 1.03 Project Description 3
Section 1.04 Design and Ownership Team 4
Section 1.05 Scope of Services 4
Part II - Submitting your proposal 5
Section 2.01 RFP Submission and Format 5
Section 2.02 Submission Timeline 6
Section 2.03 Required Proposal Contents 7
Part III - Selection 8
Section 3.01 Evaluation Criteria & Scoring of Qualifications 8
Section 3.02 Selection Process and Criteria 8
Part IV - Contract & Terms 9
Section 4.01 Contract Type 9
Section 4.02 Insurance 9
Section 4.03 Terms and Conditions 10
EXHIBIT A : Site Addresses 12
EXHIBIT B : Site Layout 13
EXHIBIT C : Spec Sheets 14
EXHIBIT D : Form of Contract 15
RFP SCHEDULE
RFP Released March 16, 2026
Submit Intent to Respond March 26, 2026
Submit all questions regarding this RFP on or before: April 6, 2026
Responses to Questions/ Addendum will be issued April 16, 2026
Proposals Due: 4:00PM PST April 27, 2026
Consultant Selection: (Estimated) May 7, 2026
Notice to Proceed May 18, 2026
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Homecomings, Inc. | RFP FOR EVCS INSTALLATION EVCS
PART I - PROJECT INFORMATION
Section 1.01 About Homecomings, Inc.
Homecomings, Inc. is a California nonprofit public benefit corporation and the nonprofit
affiliate developer of Ventura Housing (Housing Authority of the City of San Buenaventura
- HACSB). Homecomings acts as the Sole/Managing Member of the General Partner in
affordable housing limited partnerships, developing and preserving affordable multifamily
housing throughout the City of Ventura. Projects developed by Homecomings utilize a
range of funding sources including Project-Based Vouchers (PBVs), HOME Investment
Partnerships Program funds, Low Income Housing Tax Credits (LIHTC), Rental Assistance
Demonstration (RAD) program conversions, Restore-Rebuild program funds, and other
local, state, and federal housing programs.
Section 1.02 Overview
Homecomings, Inc. ("Owner") is requesting proposals from qualified licensed California
C-10 Electrical Contractors to provide turn-key electrical construction services for the
installation of owner supplied electric vehicle charging stations for 9 (nine) scattered sites
across the portfolio. A detailed Scope of Services and Locations is provided in Section
1.06.
Section 1.03 Project Description
Homecomings, Inc. is implementing EV charging infrastructure improvements to support
residents, visitors, and the broader community in advancing clean transportation goals.
The program will deliver Level 2 Charging infrastructure at nine (9) occupied multifamily
locations distributed across the City of Ventura.
The Contractor shall coordinate with Homecomings, , the City of Ventura (Authority
Having Jurisdiction), Southern California Edison to obtain permits, schedule outages as
needed, and complete all required inspections. Homecomings anticipates that
construction will occur while sites remain operational; therefore, maintaining safe access,
protecting existing utilities and improvements, and minimizing service disruptions are
essential.
Site details are provided in Exhibit A and Exhibit B.
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Homecomings, Inc. | RFP FOR EVCS INSTALLATION EVCS
Section 1.04 Design and Ownership Team
The following team has been assembled for the project. Vendors selected through this
RFP will be expected to coordinate directly with relevant team members as needed to
complete their scope of work.
ROLE ENTITY
Owner / Contracting Entity Homecomings, Inc.
Manufacturer Autel
Other Consultants ForeFront Power
Section 1.05 Scope of Services
Homecomings is seeking an electrical contractor with demonstrated experience
delivering EVCS installations in Southern California, including permitting, load
calculations, service upgrades, conduit and wiring installation, commissioning, and
closeout documentation. Experience working in the City of Ventura and/or with public
agencies or affordable housing sites is highly desirable.
(a) The selected Electrical Contractor shall:
* Hold an active California C-10 Electrical Contractor license in good standing and
comply with all permitting and inspection requirements.
* Perform pre-installation site verification, including confirming existing electrical
service capacity, panelboard conditions, and constructability constraints.
* Furnish and install all electrical infrastructure required for EVSE operation,
including conduit, conductors, grounding/bonding, overcurrent protection,
disconnects, and metering, as applicable.
* Provide or coordinate through qualified subcontractors any trenching,
sawcutting, concrete/asphalt patching, equipment pads, and protective devices,
such as bollards, necessary to complete a code-compliant installation consistent
with the drawings.
* Install EVSE equipment per the selected manufacturer's requirements. Proposer
shall note that EVCS units are Owner-furnished.
* Coordinate utility service work and schedule any outages required for safe
installation.
* Commission and test each charging station, verify functionality and safety
features, and provide training/turnover documentation to the Owner.
* Provide warranty coverage for workmanship and pass-through manufacturer
warranties for supplied equipment, if applicable.
(b) General Consultant Responsibilities:
The following responsibilities apply to all engagements regardless of service
type.
* All costs incurred during proposal preparation and submission are borne solely
by the Respondent. Homecomings will not reimburse proposal costs under any
circumstances.
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Homecomings, Inc. | RFP FOR EVCS INSTALLATION EVCS
* The Consultant shall be solely responsible for all direct costs incurred in
performance of the scope, including travel, lodging, postage, shipping,
reproductions, and subcontracts, unless expressly stated otherwise in the scope.
* All project communications shall be directed in writing to the Homecomings
Project Manager identified on the cover page. No other Homecomings or HACSB
staff may be contacted during the RFP without written authorization.
* The Consultant shall maintain all required licenses, certifications, and insurance
throughout the term of the contract. Lapse in required coverage is grounds for
contract termination.
* All work product, reports, and deliverables produced under this contract shall
become the property of Homecomings, Inc. upon delivery and acceptance.
* The Consultant shall not assign or subcontract any portion of the work without
prior written consent of Homecomings.
PART II - SUBMITTING YOUR PROPOSAL
Section 2.01 RFP Submission and Format
Please submit your proposal no later than the date of the Submission Deadline via email
addressed to:
Email to: David Ross
Associate Project Manager
Dross@venturahousing.org
Subject line: "RFP EVCS Installation Proposal"
Firms intending to respond should submit a brief email to the contact listed on the cover
page by the date above with the subject line " EVCS Installation - Intent to Respond." No
formal format is required - firm name and primary contact information is sufficient. All
questions, responses to questions, and any addenda issued during the solicitation period
will be distributed to firms who have submitted an Intent to Respond. Submitting an Intent
to Respond is encouraged but does not obligate your firm to submit a proposal, and failure
to submit one will not disqualify your proposal.
Submissions must be made by email.
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Homecomings, Inc. | RFP FOR EVCS INSTALLATION EVCS
Section 2.02 Submission Timeline
The following schedule governs this solicitation. All dates are firm. Proposals received
after 4:00 pm PST on the deadline may not be considered.
RFP Released March 16, 2026
Submit Intent to Respond March 26, 2026
Submit all questions regarding this RFP on or before: April 6, 2026
Responses to Questions/ Addendum will be issued April 16, 2026
Proposals Due: 4:00PM PST April 27, 2026
Consultant Selection: (Estimated) May 7, 2026
Notice to Proceed May 18, 2026
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Homecomings, Inc. | RFP FOR EVCS INSTALLATION EVCS
Section 2.03 Required Proposal Contents
Proposals shall be submitted as a single PDF document containing all of the following
items in the order listed. Failure to include required items may result in the proposal being
deemed non-responsive.
# REQUIRED ITEM WHAT TO INCLUDE
1 Cover Letter Firm name, address, phone, email. Signed by officer authorized
to bind the firm. Statement that the proposal is valid for at least
90 days.
2 Qualifications & Firm history, years in business, relevant project experience (past
Experience 3 years). Required certifications, C-10 License.
3 Project Approach & Describe your firm's approach to completing the scope of work.
Methodology Demonstrated understanding of scope. Methodology for
completing the work. Knowledge of applicable regulatory
requirements.
4 Project Schedule Timeline in calendar days from Notice to Proceed (NTP). Key
milestones. Assume NTP date outlined in Section 2.02 or provide
written justification for alternate assumption.
5 Fee Proposal Detailed pricing with all cost components and a Total Not-to-
Exceed (NTE) amount. Clarity of cost explanation required.
6 References Three (3) client references with similar scope. Organization,
contact name, phone, and email. Note: do not list Homecomings
or HACSB staff as references.
7 Legal / Judgment Disclose any indictment, conviction, or civil judgment involving
Disclosure fraud or misconduct in the past 3 years.
8 Section 3 / M-WBE If Claiming, then Documentation of Section 3 business status or
Documentation Women/Minority-Owned Business Enterprise certification, if
applicable.
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Homecomings, Inc. | RFP FOR EVCS INSTALLATION EVCS
PART III - SELECTION
Section 3.01 Evaluation Criteria & Scoring of Qualifications
All proposals that pass the threshold review will be evaluated by a review committee using
the standard scoring matrix below. Homecomings reserves the right to adjust point
weights for project-specific circumstances with Director approval; any adjustments will
be disclosed by addendum prior to the submission deadline.
# EVALUATION FACTOR PTS WHAT REVIEWERS ARE LOOKING FOR
1 Qualifications & 25 Firm history, relevant project experience in Ventura County,
Experience required certifications, familiarity with applicable regulatory
and or permitting framework.
2 Cost / Fee Proposal 25 Reasonableness of fees, clarity of pricing, NTE amount, basis
for cost.
3 Project Approach & 20 Demonstrated understanding of scope, quality of
Understanding methodology, knowledge of local and applicable state
requirements.
4 Project Schedule 25 Realistic timeline, clear milestones, demonstrated availability
to meet Homecomings' project deadlines.
5 Section 3 / M-WBE Status 5 Documented Section 3 business certification or
Women/Minority-Owned Business Enterprise status with
supporting documentation.
TOTAL 100
Section 3.02 Selection Process and Criteria
(a) Threshold Review
Prior to scoring, Homecomings will conduct a threshold review to confirm: (1) the
submittal is complete and in the required format; and (2) the respondent is not subject to
active federal, state, or local debarment. Proposals failing threshold review will not be
evaluated.
(b) Evaluation & Award
A review committee will score all proposals passing threshold review using the matrix in
Section 3.1. Following scoring, Homecomings expects to immediately negotiate with the
highest-ranked respondent on contract terms and final pricing. If negotiations fail for any
reason, Homecomings may proceed to negotiate with the next-ranked respondent.
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Homecomings, Inc. | RFP FOR EVCS INSTALLATION EVCS
Homecomings reserves the right to: request oral presentations or additional information
from any respondent prior to final selection; consider information about a firm beyond
what was submitted in the response; and award to the respondent deemed most
advantageous to Homecomings regardless of fee alone.
PART IV - CONTRACT & TERMS
Section 4.01 Contract Type
The selected respondent will be required to execute a Small Works Construction
Contract, The form of contract is attached as Exhibit D. Respondents are encouraged
to review Exhibit D before submitting. Exceptions to the form of contract must be noted
in the proposal. The respondent shall provide appropriate state and local certifications
and licensing documents.
The initial contract term shall be through project completion. Homecomings may, at its
sole discretion, extend the agreement upon mutual written agreement. Time is of the
essence.
The selected respondent must hold all applicable state and local licenses required to
perform the scope of work throughout the contract term.
Section 4.02 Insurance
Before commencing work, the selected Contractor shall furnish Homecomings, Inc. with
certificates of insurance evidencing the minimum coverage below. Full insurance
requirements, endorsement language, carrier rating requirements, and Additional
Insured designations are set forth in the Form of Contract attached as Exhibit D. In the
event of any conflict between the summary table below and Exhibit D, the requirements
set forth in Exhibit D shall prevail.
Small Works Construction Contract - Insurance Requirements
COVERAGE TYPE MINIMUM REQUIRED
Workers' Compensation Statutory/CA Law: Employer's Liability $1,000,000 per occurrence;
Waiver of Subrogation required
Commercial General $2,000,000 per occurrence / $4,000,000 general aggregate /
Liability $2,000,000 products & completed operations aggregate
Automobile Liability $1,000,000 per occurrence CSL
Professional Liability (E&O) $1,000,000 per claim / $2,000,000 annual aggregate
Excess / Umbrella Liability As needed to meet above limits
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Homecomings, Inc. | RFP FOR EVCS INSTALLATION EVCS
Subcontractor Insurance Same as above (CGL aggregate may be $1,000,000)
All certificates must: (1) name Homecomings, Inc., 995 Riverside Street, Ventura, CA
93001 as Additional Insured; (2) include a 30-day cancellation notice provision; (3) state
that the Contractor's insurance is primary and non-contributory with respect to
Homecomings; and (4) be issued by a carrier with an A.M. Best rating of A-: VII or higher.
Section 4.03 Terms and Conditions
(a) Staff Communications
Under no circumstances may any member of the Board or any staff member other than
the contact specified on the cover page be contacted during this RFP process. Failure to
comply will result in disqualification. All questions must be submitted in writing to the
designated contact no later than the question deadline in Section 2.01. All questions will
be answered in writing by email and distributed to all parties who have indicated they
may respond to this RFP.
(b) Release of Information
Information submitted in response to this RFP will not be released by Homecomings, Inc.
during the evaluation process or prior to a contract award. All materials submitted in
response to a federally funded solicitation may be made available to the public once a
selection has been made. Any information claimed as proprietary must be clearly marked;
Homecomings cannot guarantee confidentiality of submitted materials.
(c) Homecomings' Right to:
Homecomings, Inc. may, at its sole and absolute discretion, reject any and all, or parts of
any and all, proposals; re-advertise this RFP; postpone or cancel, at any time, this RFP
process; or waive any irregularities in this RFP or in the responses received as a result of
this RFP. Also, the determination or the criteria and process whereby responses are
evaluated, the decision as to who shall receive a contract award, or whether or not an
award shall be made as a result of this RFP, shall be at the sole and absolute discretion
of Homecomings, Inc.
(d) Non-Discrimination
The Respondent warrants adhering to all civil rights, equal opportunity, and fair housing
and Section 3 regulations. No person shall be excluded from participation in, denied the
benefits of, or subjected to discrimination on the grounds of race, color, religion, sex,
gender identity, sexual orientation, marital status, national origin, ancestry, familial status,
source of income, disability, age, medical condition, genetic information, citizenship,
primary language, immigration status, justice system involvement, or any other class
protected under federal or state fair housing law.
(e) Conflict of Interest
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