Laboratory Equipment and Supplies - Negotiated Contract Bid.

Location:	Mississippi
Posted:	Jun 1, 2026
Due:	Jul 15, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	66 - Instruments and Laboratory Equipment
Solicitation No:	1130-26-R-NBID-00019
Publication URL:	To access bid details, please log in.

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STATE OF MISSISSIPPI

DEPARTMENT OF FINANCE AND

ADMINISTRATION

FORMAT AND GUIDELINES FOR PROPOSALS

Laboratory Equipment and Supplies

RFx: 3130002350

State of Mississippi

Format and Guidelines for Proposals

Laboratory Equipment and Supplies

RFx: 3130002350

Manufacturers interested in entering into a nonexclusive, negotiated contract for the

commodity listed above with the State of Mississippi, Department of Finance and

Administration, Office of Purchasing, Travel and Fleet Management may submit a proposal

electronically through the State of Mississippi e-procurement system which must include all

information requested in this document. No costs or expenses associated with providing this

information in the required format shall be charged to the State of Mississippi. All required

documents must be attached as separate documents. It is the responsibility of the Manufacturer

to verify that all the requirements for submitting the proposal have been fulfilled.

1. Registration with the State of Mississippi E-Procurement System

Mississippi’s Accountability System for Government Information and Collaboration (MAGIC)

is the state’s e-procurement system. Please note: It shall be the responsibility of each

Manufacturer to ensure that your profile is current in our e-procurement system. The

website to register as a manufacturer with the State of Mississippi is:

https://www.dfa.ms.gov/vendors. If you currently have a State Contract for the commodity

listed above and you are unsure of your vendor number, please contact Easter Haimur at

easter.haimur@dfa.ms.gov or 601-359-2030. All Manufacturers must verify their

registration and ensure that a current W9 is submitted to OFMMAGIC@dfa.ms.gov.

State contract Manufacturers that do not have a MAGIC User Id and password, an email should

be sent to mash@dfa.ms.gov. Enter "Vendor ID Request" as the email Subject, and include the

following information in your email:

• MAGIC Vendor Number

• Vendor Name

• Contact Name

• Contact Email Address

• Contact Phone Number

For online learning instructions on submitting your proposal electronically, select

“Training/Documentation” from the following link: https://www.dfa.ms.gov/vendors.

2. Specifications

The Manufacturer shall provide all products and services in strict accordance with the

specifications outlined below. These specifications represent the minimum acceptable

standards of quality, construction, performance, and serviceability. By submitting a proposal,

the Manufacturer acknowledges and agrees that all items furnished under the resulting contract

must meet or exceed these specifications. Failure to supply products that conform to the

required specifications may result in product rejection, contract suspension, or contract

termination at the discretion of the State of Mississippi.

2.1. Item Requirements

These specifications establish the requirements for Laboratory Equipment and Supplies. A list

of items is included with this document, as Attachment A. Manufacturers are not required to

offer all items listed in this solicitation to receive a contract award. However, the Office

strongly encourages Manufacturers to propose as many eligible products as possible, as

broader product availability enhances statewide usability and may increase purchasing

opportunities for the Manufacturer. The products on this list are the only products that will be

available for sale.

2.2. Applicability and Compliance

Commodities procured under these specifications shall not deviate from those originally

contracted for without written approval from the Office of Purchasing, Travel and Fleet

Management. These specifications shall, until revised or rescinded, apply to all future

purchases and contracts for the described commodities.

It is the intent of these specifications to obtain products that adequately meet user needs while

promoting fair competition. Prospective bidders must review the full Format and Guidelines

for Proposals, and notify the Office of Purchasing, Travel and Fleet Management of any issues

that may unnecessarily restrict competition.

Any commodities or products currently covered under an existing State of Mississippi

statewide contract are expressly excluded from any contract resulting from this Proposal

Format and Guidelines. Offerors shall not propose items that are already available through

another active State contract.

3. Proposal Requirements

3.1. Proposal Letter

Manufacturers should submit a signed letter with the proposal from an authorized

representative indicating the Manufacturer's interest in entering a State Contract for the items

being proposed. This letter must include:

• Manufacturer’s name

• Location Address

• Mailing Address

• Telephone Number

• Email Address

• Website Address, (if applicable)

• Name of authorized representative submitting proposal.

By signing this letter, the Manufacturer is certifying that they are authorized to do business in

the State of Mississippi, that neither the Manufacturer nor any potential subcontractors are

debarred or suspended from submitting bids for contracts issued by any political subdivision

or agency of the State of Mississippi, and that it is not an agent of a person or entity that is

currently debarred from submitting bids for contracts issued by any political subdivision or

agency of the State of Mississippi.

3.2. Dealers’ List

The Office of Purchasing, Travel and Fleet Management requires that these contracts are

established with the Manufacturer with all authorized distributors being listed. This dealers’

list and associated requirements are included as Attachment B. Please provide a dealers list

using the Excel spreadsheet. The file size cannot exceed 100 MB. It is the Manufacturer’s

responsibility to keep this list updated during the contract period. Dealers/Distributors must be

registered in the State’s e-procurement system.

3.2.1. Minority Vendor Status

Manufacturers should indicate if they or any of the distributors they list are considered

Minority Vendors by placing “MV,” for Minority Vendor, in the appropriate column

on the spreadsheet. Minority Vendor means a business concern that (1) is at least 51%

minority-owned by one or more individuals, or minority business enterprises that are

both socially and economically disadvantaged, and (2) have their management and

daily business controlled by one or more such individuals as ascribed under the

Minority Business Enterprise Act and the Small Business Act 15 USCS, Section

637(a).

3.3. Price List

Manufacturers are required to provide a Price List Spreadsheet with pricing in an Excel format.

A price list and associated requirements are included as Attachment C. This format is not

required but is highly recommended. To be eligible for consideration under the state contract,

all items included on the Price List must reflect a minimum discount of 10% off the

manufacturer’s suggested retail price (MSRP). The Price List shall clearly identify the MSRP,

the State’s discounted price, and the corresponding percentage discount for each item offered.

If the Manufacturer is listed on a GSA contract, a copy of the current price list must be

submitted. Discounts shall be competitive when compared to prices and discounts received by

the GSA, other state governments, and large volume commercial customers.

3.4. Internal Catalog Pricing Spreadsheet and Product Information

Manufacturers are required to complete the attached internal catalog spreadsheet(s) in their

entirety. This internal catalog spreadsheet, included as Attachment D, must include the

requirements specified herein and shall conform to only the best commercial standards and

quality materials. All items listed on the Internal Catalog Spreadsheet (ICS) are required to

have a minimum discount of 10% off the manufacturer's suggested retail price (MSRP) to

be considered for a State Contract.

3.5. Purchase Summary

If the Manufacturer currently has a contract with the State of Mississippi, a purchase summary

is required. Please complete the purchase summary, included as Attachment E, for the current

contract period starting September 1, 2025. This purchase summary must be attached with the

proposal. The file size cannot exceed 100 MB. The purchase summary should only include sales

to state agencies and governing authorities. Please do not include sales to non-governmental

entities.

3.6. Purchase Summary Attestation

Each Manufacturer that submits a purchase summary must also complete and sign the Purchase

Summary Attestation Form, provided in Attachment F, certifying that the reported sales

information is true, accurate, and complete to the best of their knowledge. Failure to submit

the required Purchase Summary and signed Attestation Form will result in disqualification

from consideration or non-renewal of the contract.

3.7. Proposal Deadline

This contract is effective October 1st through September 30th; therefore, proposals for

contracts must be received by 3pm CDT July 15th. Any proposal received after this deadline

will not be considered.

4. General Conditions

4.1. Term

The term of this agreement shall commence on the contract effective date and shall terminate

on September 30, 2027, or one year from the contract effective date with no additional

renewal periods.

4.2. Length of Price Guarantee

Pricing shall be firm for a twelve (12) month period. Price increases are not allowed during

the term of the contract.

4.3. Transportation Terms

All freight and shipping costs are the responsibility of the Manufacturer and are not

reimbursable. All items must be transported F.O.B Destination.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	1130-26-R-NBID-00019	Advertised Date	06/01/2026 12:00 AM
RFx #	3130002350	Submission Date	07/15/2026 3:00 PM
RFx Status	Open	Major Procurement Category	COMMODITIES
RFx Opening Date	N/A	Sub Procurement Category	SUPPLIES - NON-TECHNOLOGY
RFx Type	Negotiated Bid
Agency
RFx Description	Laboratory Equipment and Supplies - Negotiated Contract Bid. Proposal Must Be Submitted By: July 15, 2026 at 3:00 p.m. CST

PRODUCT CATEGORY	PRODUCT DESCRIPTION
17500	Chem Lab Equip/Supl

Attachments Attachment A- Items List
Attachments Attachment B- Dealers List Lab Equipment 2026
Attachments Attachment C- Price List Lab Equipment 2026
Attachments Attachment D- Internal Catalog Spreadsheet Lab Equipment 2026
Attachments Attachment E- Purchase Summary Lab Equipment 2026
Attachments Attachment F- Purchase Summary Attestation
Attachments Attachment G- SOMS Terms and Conditions
Attachments Attachment H- Sample Contract
Attachments Format and Guidelines for Proposals- Lab Equipment 2026

Name	Easter Haimur	Email	EASTER.HAIMUR@DFA.MS.GOV
Phone	6013592030	Fax

Laboratory Equipment and Supplies - Negotiated Contract Bid.

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See also