RFP 2026 030 Front Desk Access Control Security Monitoring Services (Franklin Station and Mckinley Manor)

Issue Date: 10/06/2026
Submission Deadline:11/06/2026 @ 11AM
Front Desk Access Control Security
Monitoring Services
(Franklin Sta(cid:415)on and Mckinley Manor)
RFP NUMBER: 2026-030
Shunlonda McCall. smccall 614.421.4433
cmhanet.com

REQUEST FOR PROPOSALS (RFP) NO. 2026-030, Front Desk Access Control Security Monitoring
Services (Franklin Station & Mckinley Manor)
RFP Document
Table of Contents
Section Description Page
Introduction 2
RFP Information at a Glance 2
1.0 HA'S Reservation of Rights 3
2.0 Scope of Work/Technical Specifications 4
2.0.1 Expectations/Role 4
2.0.2 Responsibilities of the Licensed Service Provider 4
2.0.3 Contractor's Work Expectations 4-5
2.0.4 Emergencies 5
2.0.5 Vehicles 5
2.0.6 Parts 5-6
2.0.7 Licensing, Permits and Inspections 6
2.0.8 Compliance 6
2.0.9 Safety 6
2.0.10 Invoicing 6-7
2.0.11 General Requirements 7
3.0 Proposal Format 4
3.1 Tabbed Proposal Submittal 7-9
3.2 E n try of Proposed Fees 10
3.3 Additional Information Pertaining to the Pricing Items 10
3.4 P r o posal Submission 11
3.5 Proposer's Responsibilities--Contact With the HA 9
3.6 Pre-proposal Conference 12
4.0 Proposal Evaluation 13
4.1 Evaluation Factors 13-14
4.2 Evaluation Method/Plan 14-15
5.0 Contract Award 15
5.1 Contract Award Procedure 15
5.2 Contract Conditions 16
5.3 Contract Period 16
5.4 Licensing and Insurance Requirements 16-17
5.5 Right to Negotiate Fees 17
5.6 Contract Services Standards 17
6.0 Additional Considerations 17-19
Attachments A-G 20-25
The Columbus Metropolitan Housing Authority
Page 1

REQUEST FOR PROPOSALS (RFP) NO. 2026-030, Front Desk Access Control Security Monitoring
Services (Franklin Station & Mckinley Manor)
RFP INFORMATION AT A GLANCE
[Table No. 2]
HA CONTACT INFORMATION Shunlonda McCall, Purchasing Manager
614.421.4433
smccall@cmhanet.com
HOW TO OBTAIN THE RFP DOCUMENTS ON THE 1. Access the cmhanet.com
APPLICABLE INTERNET SITE 2. Click on the "Business Opportunities/Section 3" heading
3. Click on the "Purchasing/Open Opportunities" heading
If you have any problems in accessing or registering on the
system, please call the Purchasing Department at 614.421.4434
PRE-PROPOSAL CONFERENCE October 20, 2026, at 10:00 a.m.
Microsoft Teams meeting
Join:https://teams.microsoft.com/meet/289734794081352?p=Rk
2zzPeW639AFRVk6V
Meeting ID: 289 734 794 081 352
Passcode: xd9yg7jH
HOW TO FULLY RESPOND TO THIS RFP BY SUBMITTING As directed within Section 3.0 of the RFP document, All pricing
A PROPOSAL SUBMITTAL must be submitted separately, to feeproposal@cmhanet.com.
All technical responses must be submitted and received to
technicalresponse@cmhanet.com no later than the submittal
deadline stated herein (or within any ensuing addendum).
PROPOSAL SUBMITAL RETURN & DEADLINE Friday, November 06, 2026, by 11:00 am
880 E. 11th Avenue
Columbus, Ohio 43211
The "hard copy" proposal must be received in-hand and time
stamped by the HA by no later than 11:00 a.m.
ANTICIPATED APPROVAL BY HA BOARD OF January 2027
COMMISSIONERS
The Columbus Metropolitan Housing Authority
Page 2
I N T R O D U C T I O N
h e C o lu m b u s M e t r o p o l it a n H o u s in g A u t h o r it y ( h e r e in a f t e r , " H A " ) is a p u b lic e n t it y , f o r m e d in 1 9 3 4 t o
T
p r o v id e f e d e r a lly s u b s id iz e d h o u s in g a n d h o u s in g a s s is t a n c e t o lo w - in c o m e f a m ilie s , in C o lu m b u s a n d
F r a n k l in C o u n t y . C M H A is h e a d e d b y a P r e s id e n t & C E O a n d is g o v e r n e d b y a B o a r d o f C o m m is s io n e r s a n d
is s u b j e c t t o t h e r e q u ir e m e n t s o f T it le 2 4 o f t h e C o d e o f F e d e r a l R e g u la t io n s ( h e r e in a f t e r , " C F R " ) a n d C M H A ' s
p r o c u r e m e n t p o l ic y . T h e A g e n c y w a s b r o u g h t in t o e x is t e n c e b y r e s o lu t io n o f t h e S t a t e o f O h io ' s B o a r d o f
th H o u s in g o n M a y 8 , 1 9 3 4 . C M H A is a s u b d iv is io n o f t h e S t a t e o f O h io .
u r r e n t l y , t h e H A o w n s a n d / o r m a n a g e s : ( a ) 3 4 m u lt i- f a m ily a p a r t m e n t c o m p le x e s t o t a lin g 4 , 5 5 8 u n it s ; ( b ) C
e ig h t s e n io r c o m p le x e s , t o t a lin g 7 1 4 u n it s ; a n d ( c ) s e v e n S e r v ic e E n r ic h e d c o m p le x e s , t o t a lin g 4 1 0 u n it s .
T h e H A a ls o a d m in is t e r s a p p r o x im a t e ly 1 3 , 5 0 0 S e c t io n 8 H o u s in g C h o ic e V o u c h e r s a n d m a n a g e s t h e H U D
P r o j e c t - B a s e d R e n t a l A s s is t a n c e c o n t r a c t s c o v e r in g 8 1 , 0 0 0 u n it s in O h io a n d W a s h in g t o n , D . C . t h r o u g h it s
s u b s id ia r y , A s s is t e d H o u s in g S e r v ic e s C o r p o r a t io n . T h e H A c u r r e n t l y h a s a p p r o x im a t e ly 1 6 6 e m p lo y e e s .
n k e e p in g w it h it s m a n d a t e t o p r o v id e e f f ic ie n t a n d e f f e c t iv e s e r v ic e s , t h e H A is n o w s o lic it in g p r o p o s a ls
I
f r o m q u a lif ie d , lic e n s e d a n d in s u r e d e n t it ie s t o p r o v id e t h e s e r v ic e s s p e c if ie d h e r e in t o t h e H A . A ll
p r o p o s a ls s u b m it t e d in r e s p o n s e t o t h is s o lic it a t io n m u s t c o n f o r m t o a ll o f t h e r e q u ir e m e n t s a n d
s p e c if ic a t io n s o u t l in e d w it h in t h is d o c u m e n t a n d a n y d e s ig n a t e d a t t a c h m e n t s in it s e n t ir e t y .

REQUEST FOR PROPOSALS (RFP) NO. 2026-030, Front Desk Access Control Security Monitoring
Services (Franklin Station & Mckinley Manor)
1.0 HA'S RESERVATION OF RIGHTS:
1.1 The HA reserves the right to reject any or all proposals, to waive any informality in the RFP
process, or to terminate the RFP process at any time, if deemed by the HA to be in its best
interests.
1.2 The HA reserves the right not to award a contract pursuant to this RFP.
1.3 The HA reserves the right to terminate a contract awarded pursuant to this RFP, at any time
for its convenience upon 30 days written notice to the successful proposer(s).
1.4 The HA reserves the right to determine the days, hours and locations that the successful
proposer(s) shall provide the services called for in this RFP.
1.5 The HA reserves the right to retain all proposals submitted and not permit withdrawal for a
period of 60 days subsequent to the deadline for receiving proposals without the written
consent of the HA Contracting Officer (CO).
1.6 The HA reserves the right to negotiate the fees proposed by the proposer entity.
1.7 The HA reserves the right to reject and not consider any proposal that does not meet the
requirements of this RFP, including but not necessarily limited to incomplete proposals and/or
proposals offering alternate or non-requested services.
1.8 The HA reserves the right to solicit for any service where the ICE exceeds $2,000.00 and award
said service to company whose proposal/bid is lowest and best.
1.9 HA shall have no obligation to compensate any proposer for any costs incurred in responding to
this RFP.
1.10 The HA shall reserve the right to at any time during the RFP or contract process to prohibit any
further participation by a proposer or reject any proposal submitted that does not conform to
any of the requirements detailed herein. By accessing the hard copy RFP and/or downloading
this document via our website, www.cmhanet.com, each prospective proposer is thereby
agreeing to abide by all terms and conditions listed within this document, and further agrees
that he/she will inform the CO in writing within 5 days of the discovery of any item listed herein
or of any item that is issued thereafter by the HA that he/she feels needs to be addressed.
Failure to abide by this time frame shall relieve the HA, but not the prospective proposer, of
any responsibility pertaining to such issue.
This part of the page is intentionally left blank
The Columbus Metropolitan Housing Authority
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REQUEST FOR PROPOSALS (RFP) NO. 2026-030, Front Desk Access Control Security Monitoring
Services (Franklin Station & Mckinley Manor)
2.0 SCOPE OF WORK (SOW)/TECHNICAL SPECIFICATIONS (T/S): CMHA is seeking proposals from qualified
and licensed Access Control services to provide 24 hour Front Desk Security Monitoring Services,
providers to furnish professional onsite Access Control and security monitoring services at Franklin
Station, located at 524 West Broad Street, Columbus, Ohio 43215, and McKinley Manor, located at
1042 West Broad Street, Columbus, Ohio 43222, are properties owned and operated by the Columbus
Metropolitan Housing Authority (CMHA).
2.0.1 Expectations/Role
2.0.1.1 Provide a visible, alert, courteous, and professional security
presence at assigned CMHA properties.
2.0.1.2 Monitor building entrances, exits, common areas, and restricted
areas in accordance with CMHA procedures.
2.0.1.3 Support the safety of residents, staff, visitors, vendors, and CMHA
property while minimizing disruption to normal operations.
2.0.1.4 Communicate and cooperate with CMHA and property-management
staff regarding incidents, access concerns, and required follow-up.
2.0.1.5 Use sound judgment, customer-service practices, de-escalation,
and conflict-management techniques when interacting with the
public.
2.0.1.6 Perform all services fairly, respectfully, and within the guard's
assigned authority; guards shall not represent themselves as law-
enforcement officers.
2.0.2 Staffing and Coverage
2.0.2.1 Provide one (1) qualified Access Control Officer per assigned post and
shift unless otherwise directed by CMHA.
2.0.2.2 Provide continuous coverage for all CMHA-designated posts during the
approved service hours, including weekends and holidays when
required.
2.0.2.3 Maintain qualified relief personnel to cover breaks, absences, call-
offs, emergencies, vacancies, and staff turnover without interruption
of service.
2.0.2.4 Require guards to report on time, remain at the assigned post until
relieved, and complete a documented shift handoff.
2.0.2.5 Designate a supervisor and provide CMHA with current primary and
after-hours contact information for all periods when guards are on
duty.
2.0.2.6 Must have a professional appearance, wearing a clearly identifiable
badge or uniform at all times.
2.0.2.7 Staffing and Operational Capacity
2.0.2.8 Contractor Mobilization and Deployment Capacity
2.0.3 CMHA Service Locations:
2.0.3.1 Franklin Station - 524 West Broad Street, Columbus Ohio 43215.
2.0.3.2 McKinley Manor - 1042 West Broad Street, Columbus Ohio 43222
2.0.4 Staffing Schedule:
2.0.4.1 Twenty-Four (24) Hour, Seven (7) Day Per Week Coverage
The Columbus Metropolitan Housing Authority
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REQUEST FOR PROPOSALS (RFP) NO. 2026-030, Front Desk Access Control Security Monitoring
Services (Franklin Station & Mckinley Manor)
2.1 Additional Potential Labor that may be required: At some point during the contract period
the HA may require the contractor provide additional services. The HA will dictate the days
and times of such services, if retained. The contractor will provide the services at the hourly
labor rates detailed within the contractor's proposal.
2.1.1 Task Order Basis: The HA will only order such additional services by use of a fully
completed Purchase Order or Change Order.
3.0 PROPOSAL FORMAT:
3.1 Tabbed Proposal Submittal: The HA intends to retain the successful proposer pursuant to a
"Best Value" basis, not a "Low Proposal" basis ("Best Value," in that the HA will, as detailed
within the following Section 4.0, consider factors other than just cost in making the award
decision). Therefore, so that the HA can properly evaluate the offers received, all proposals
submitted in response to this RFP must be formatted in accordance with the sequence noted
following. Each category must be separated by numbered index dividers (which number extends
so that each tab can be located without opening the proposal) and labeled with the
corresponding tab reference also noted below. None of the proposed services may conflict
with any requirement the HA has published herein or has issued by addendum.
RFP Tab
Section No. Description
3.1.1 1 Form of Proposal: This Form is attached hereto as Attachment A to this
RFP document. This 1-page Form must be fully completed, executed
where provided thereon and submitted under this tab as a part of the
proposal submittal.
3.1.2 2 Form HUD-5369-C (8/93), Certifications and Representations of
Offerors, Non-Construction Contract: This Form is located on the
CMHA website as an addendum to this RFP document. This 2-page Form
must be fully completed, executed where provided thereon and
submitted under this tab as a part of the proposal submittal.
3.1.2.1 2 Form HUD-5369-A (11/92), Representations, Certifications, and
Statements of Proposers, Public and Indian Housing Programs: This
Form is located on the CMHA website as an addendum to this RFP
document. This 4-page Form must be fully completed, executed where
provided thereon and submitted under this tab as a part of the proposal
submittal.
3.1.3 3 Proposers Certification and Profile of Firm Form: The Proposers
Certification is located on page 21 of this RFP document. The Profile of
Firm Form is attached hereto as Attachment B to this RFP document.
This 2-page Form must be fully completed executed and submitted
under this tab as a part of the proposal submittal.
3.1.4 4 Proposed Services: As more fully detailed within Section 2.0, Scope of
Proposal/Technical Specifications, of this document, the proposer shall,
at a minimum, clearly detail within the information submitted under this
tab documentation showing:
3.1.4.1 As detailed within Section 4.1, Evaluation Factor No. 2, herein, The
proposer's DEMONSTRATED UNDERSTANDING of the REQUIREMENT;
3.1.4.2 As detailed within Section 4.1, Evaluation Factor No. 3, herein, The
APPROPRIATENESS of the TECHNICAL APPROACH (including labor
categories, estimated hours and skill mix) and the QUALITY of the
WORK PLAN. The proposer's TECHNICAL CAPABILITIES (in terms of
personnel, equipment and materials) and the MANAGEMENT PLAN
The Columbus Metropolitan Housing Authority
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REQUEST FOR PROPOSALS (RFP) NO. 2026-030, Front Desk Access Control Security Monitoring
Services (Franklin Station & Mckinley Manor)
(including staffing of key positions, method of assigning work and
procedures for maintaining level of service, etc.). adherence to proposal
submittal requirements as stated in Section 3.0, Table 3, and
comprehensive proposal as noted in this RFP), based upon the opinion
of the evaluators.
3.1.4.4 As detailed within Section 4.1, Evaluation Factor No. 4, herein, The
proposer's DEMONSTRATED EXPERIENCE in performing similar work and
the proposer's DEMONSTRATED SUCCESSFUL PAST PERFORMANCE
(including meeting costs, schedules and performance requirements) of
contract work substantially similar to that required by this solicitation.
3.1.4.5 As detailed within Section 4.1, Evaluation Factor No. 5, herein, The
proposer's OVERALL QUALITY AND PROFESSIONAL APPEARANCE OF
THE PROPOSAL SUBMITTED, based upon the opinion of the evaluators.
3.1.4.5 If appropriate, how staff are retained, screened, trained and monitored;
3.1.4.6 The proposed quality control program;
3.1.4.7 An explanation and copies of forms that will be used and reports that
will be submitted and the method of such reports (i.e. written; fax;
internet; etc.);
3.1.4.8 A complete description of the products and services the firms provides.
3.1.5 5 Managerial Capacity/Financial Viability: The proposer entity must
submit under this tab a concise description of its managerial and
financial capacity to deliver the proposed services, including brief
professional resumes for the persons identified within areas (5) and (6)
of Attachment B, Profile of Firm Form. Such information shall include
the proposer's qualifications to provide the services; a description of the
background and current organization of the firm and three (3) years of
audited financial statements to include cash flow or equivalent (3 years
of tax documentation) as approved by the HA prior to submission of the
Response (Contractor shall include this documentation with the Fee
Proposal Sheet as noted in Table 2).
3.1.6 6 Client Information: The proposer shall submit a listing of former or
current clients, including any Public Housing Authority other than the
HA requiring this information, for whom the proposer has performed
similar or like services to those being proposed herein. The listing shall,
at a minimum, include:
3.1.6.1 The client's name;
3.1.6.2 The client's contact name;
3.1.6.3 The client's telephone number;
3.1.6.4 A brief description and scope of the service(s) and the dates the services
were provided;
3.1.7 7 Equal Employment Opportunity: The proposer must submit under this
tab a copy of its Equal Opportunity Employment Policy.
3.1.8 8 Subcontractor/Joint Venture Information (Optional Item): The
proposer shall identify hereunder whether or not he/she intends to use
any subcontractors for this job, if awarded, and/or if the proposal is a
joint venture with another firm. Please remember that all information
required from the proposer under the proceeding tabs must also be
included for any major subcontractors (10% or more) or from any joint
venture.
3.1.9 9 Section 3 Participation Documentation : Document Link available on
page 30
3.1.10 10 Other Information (Optional Item): The proposer may include
hereunder any other general information that the proposer believes is
appropriate to assist the HA in its evaluation.
The Columbus Metropolitan Housing Authority
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REQUEST FOR PROPOSALS (RFP) NO. 2026-030, Front Desk Access Control Security Monitoring
Services (Franklin Station & Mckinley Manor)
3.1.11 Proposal Submittal Electronic Method: It is preferable and recommended that the
proposer shall submit the all- inclusive technical portion of the response to
technicalresponse@cmhanet.com, ensuring that all information requested in
Section 3.0 Proposal Format are included.
3.1.12 Proposal Submittal Binding Method: It is preferable and recommended that the
proposer bind the proposal submittals in such a manner that the HA can, if needed,
remove the pages from the cover (i.e. pronged portfolio, 3-ring binder; etc.) to
make copies then conveniently return the proposal submittal to its original
condition.
3.1.13 Proposer shall clearly and distinctly notate any information in his/her submittal
that is considered "Proprietary".
3.2 Entry of Proposed Fees: The proposed fees shall be submitted by the proposer on the provided
"Fee Sheet" (Attachment D) The Proposer shall submit this sheet to feeproposal@cmhanet.com.
Do not submit, enter or refer to any fees or costs to technicalresponse@cmhanet.com. Any
proposer that does so may be rejected without further consideration. A proposer must enter a
proposed fee for each item--a "No Proposal" will not be allowed for any item, though a "No
Charge" will be allowed for certain items. The proposed fees submitted by each proposer are
inclusive of all necessary costs to provide the proposed services not otherwise provided for
herein, including, but not limited to: employee costs and benefits; clerical support; overhead;
profit; supplies; materials; licensing; insurance; etc. All costs incurred in the preparation of a
Proposal and participation in this RFP and negotiation process shall be borne by the proposing
firm.
3.3 Additional Information Pertaining to the Pricing Items:
3.3.1 Quantities: All quantities entered by the HA herein are for calculating purposes
only. As may be further detailed herein, the HA does not guarantee any minimum
or maximum amount of work as a result of any award ensuing from this RFP, as the
ensuing contract will be a Requirements Contract, in that the HA shall retain one
contractor only and shall retain the right to order from that contractor (successful
proposer), on a task order basis, any amount of services the HA requires.
3.3.1.1 Assumption: It shall be the HA's assumption that the successful
proposer has based his/her proposed pricing for Pricing Items No. 1-7
upon the proposed "each" rates submitted by the proposer (and by
submitting a proposal in response to this RFP, the successful proposer
automatically agrees that such is accurate). Accordingly, the HA may
use such assumption, if necessary, to do any lump-sum proposal
breakdown calculations during the term of the ensuing contract.
Service Type Hourly Rate
Access Control Officer $00.00
3.4 Proposal Submission: All pricing must be submitted via separate, sealed envelope and all "hard
copy" proposals must be submitted and time-stamped received in the designated HA office by no
later than the submittal deadline stated herein (or within any ensuing attachment) as noted in
Section 3.2. A total of 1 original signature copy (marked "ORIGINAL") and 2 exact copies (each of
The Columbus Metropolitan Housing Authority
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REQUEST FOR PROPOSALS (RFP) NO. 2026-030, Front Desk Access Control Security Monitoring
Services (Franklin Station & Mckinley Manor)
the 3 separate proposal submittals shall have a cover and extending tabs) of the "hard copy"
proposal submittal, shall be placed unfolded in a sealed package and addressed to:
The Columbus Metropolitan Housing Authority
Attention: Shunlonda McCall
Purchasing Manager
880 E. 11th Avenue
Columbus, Ohio 43211
The package exterior must clearly denote the above noted RFP number and must have the
proposer's name and return address. Proposals received after the published deadline will not
be accepted.
Only one submission is required, either via the electronic method or the hard copy method.
3.4.1 Submission Conditions: DO NOT FOLD OR MAKE ANY ADDITIONAL MARKS,
NOTATIONS OR REQUIREMENTS ON THE DOCUMENTS TO BE SUBMITTED! Proposers
are not allowed to change any requirements or forms contained herein, and if any
such additional marks, notations or requirements are entered on any of the
documents that are submitted to the HA by the proposer, such may invalidate that
proposal. If, after accepting such a proposal, the HA decides that any such entry
has not changed the intent of the proposal that the HA intended to receive, the HA
may accept the proposal. By accessing the noted website, registering and
downloading these documents, each prospective proposer that does so is thereby
agreeing to confirm all notices that the HA delivers to him/her as instructed, and
by submitting a proposal, the proposer is thereby agreeing to abide by all terms
and conditions published herein and by addendum pertaining to this RFP.
3.4.2 Submission Responsibilities: It shall be the responsibility of each proposer to be
aware of and to abide by all dates, times, conditions, requirements and
specifications set forth within all applicable documents issued by the HA, including
the RFP document, the documents listed within the following Section 3.7, and any
addenda and required attachments generated by the HA. By virtue of completing,
signing and submitting the completed documents, the proposer is stating his/her
agreement to comply with the all conditions and requirements set forth within
those documents. Written notice from the proposer not authorized in writing by
the CO to exclude any of the HA requirements contained within the documents may
cause that proposer to not be considered for award.
3.5 Proposer's Responsibilities--Contact With the HA: It is the responsibility of the proposer to
address all communication and correspondence pertaining to this RFP process to the CO or
Purchasing Agent only. Proposers must not make inquiry or communicate with any other HA
staff member or official (including members of the Board of Commissioners) pertaining to this
RFP. Failure to abide by this requirement may be cause for the HA to not consider a proposal
submittal received from any proposer who may has not abided by this directive.
3.5.1 Addendums: All questions and requests for information must be addressed in
writing to the CO or Purchasing Agent. The CO or Purchasing Agent will respond
to all such inquiries in writing by attachment to all prospective proposers (i.e.
firms or individuals that have obtained the RFP Documents). During the RFP
solicitation process, the CO or Purchasing Agent will NOT conduct any ex parte (a
substantive conversation-"substantive" meaning, when decisions pertaining to the
RFP are made-between the HA and a prospective proposer when other prospective
proposers are not present) conversations that may give one prospective proposer
The Columbus Metropolitan Housing Authority
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REQUEST FOR PROPOSALS (RFP) NO. 2026-030, Front Desk Access Control Security Monitoring
Services (Franklin Station & Mckinley Manor)
an advantage over other prospective proposers. This does not mean that
prospective proposers may not call the CO or Purchasing Agent-it simply means
that, other than making replies to direct the prospective proposer where his/her
answer has already been issued within the solicitation documents, the CO or
Purchasing Agent may not respond to the prospective proposer's inquiries but will
direct him/her to submit such inquiry in writing so that the CO or Purchasing Agent
may more fairly respond to all prospective proposers in writing by addendum.
3.6 Pre-proposal Conference: The scheduled pre-proposal conference identified on Page 2 of this
document is, pursuant to HUD regulation, not mandatory. Typically, such conferences last 1
hour or less, though such is not guaranteed. The purpose of this conference is to assist
prospective proposers in having a full understanding of the RFP documents so that he/she feels
confident in submitting an appropriate proposal; therefore, at this conference the HA will
conduct an overview of the RFP documents, including the attachments. Prospective proposers
may also ask questions, though the CO may require that some such questions are delivered in
writing prior to a response.
3.6.1 General Directions to the Virtual Pre-proposal Conference:
Microsoft Teams meeting
October 20, 2026, at 10:00 a.m.
Join:https://teams.microsoft.com/meet/289734794081352?p=Rk2zzPeW639AFRV
k6V
Meeting ID: 289 734 794 081 352
Passcode: xd9yg7jH
4.0 PROPOSAL EVALUATION:
4.1 Evaluation Factors: The following factors will be utilized by the HA to evaluate each proposal
submittal received; award of points for each listed factor will be based upon the documentation
that the proposer submits within his/her proposal submittal:
NO MAX POINT FACTOR
VALUE TYPE FACTOR DESCRIPTION
1 40 points Objective The PROPOSED COSTS the proposer proposes to charge the HA
to provide the required work.
2 20 points Subjective The proposer's DEMONSTRATED UNDERSTANDING of the
(Technical) REQUIREMENT;
3 15 points Subjective The APPROPRIATENESS of the TECHNICAL APPROACH
(Technical) (including labor categories, estimated hours and skill mix) and
the QUALITY of the WORK PLAN. The proposer's TECHNICAL
CAPABILITIES (in terms of personnel, certification and licensure,
equipment and materials) and the MANAGEMENT PLAN
(including staffing of key positions, method of assigning work and
procedures for maintaining level of service, etc.).
4 20 points Subjective The proposer's DEMONSTRATED EXPERIENCE in performing
(Technical) similar work and the proposer's DEMONSTRATED SUCCESSFUL
PAST PERFORMANCE (including meeting costs, schedules and
performance requirements) of contract work substantially
similar to that required by this solicitation.
The Columbus Metropolitan Housing Authority
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