Request For Quote 26068-A: South Fayette WTP Sedimentation Basin Crack and Spall Repair
| Location: | Georgia |
|---|---|
| Posted: | Nov 13, 2025 |
| Due: | Dec 2, 2025 |
| Agency: | Fayette County |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 6068-A |
| Publication URL: | To access bid details, please log in. |
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Request For Quote 26068-A: South Fayette WTP Sedimentation Basin Crack and Spall Repair Fayette County, Georgia invites you to submit a quote for sedimentation basin crack and spall repair. Quotes will be received at the County complex, 140 Stonewall Avenue West, Suite 204, Fayetteville, GA 30214, until 3:00pm on Tuesday, December 2, 2025. You may also submit your quote through email, the U. S. Postal Service, courier service (e.g. UPS or FedEx) or in person.
Pre-Quote Conference: 1:30 p.m., Thursday, November 20, 2025
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Purchasing Department
140 Stonewall Avenue West, Ste 204
Fayetteville, GA 30214
Phone: 770-305-5420
www.fayettecountyga.gov
November 12, 2025
Subject: Request for Quotes 26068-A: South Fayette WTP Sedimentation Basin Crack and
Spall Repair
Gentlemen/Ladies:
Fayette County, Georgia invites you to submit a quote for the above listed solicitation in
accordance with the information and specifications contained herein.
A mandatory pre-quote conference will be held at 1:30 p.m., Thursday, November 20, 2025, at
880 Antioch Rd, Fayetteville, GA, 30215, to provide an opportunity for you to become familiar
with the site and work conditions, and to ask questions. Companies that attend will be invited
to submit quotes for this project.
Address any questions you may have about this request for quotes to Colette Cobb via email to
ccobb@fayettecountyga.gov or fax to (770) 719-5534. Questions will be accepted until 2:00
p.m., Monday, November 24, 2025.
Quotes will be accepted until 3:00 p.m., Tuesday, December 2, 2025. Please provide your
quote and other information via email to Colette Cobb, Contract Administrator at
ccobb@fayettecountyga.gov or fax to (770) 719-5534.
Purchasing Department office hours are Monday through Friday 8:00 a.m. to 5:00 p.m. The
office telephone number is (770) 305-5420.
Ted L. Burgess
Chief Procurement Officer
GENERAL TERMS AND CONDITIONS
26068-A: South Fayette WTP Sedimentation Basin Crack and Spall Repair
1. Definitions:
a. Responder: A company or individual who submits a quote in response to
this RFQ.
b. Successful Responder: The Responder that is awarded a contract.
c. Contractor: The Successful Responder, upon execution of the contract.
d. County: Fayette County, Georgia.
2. Quote is Offer to Contract: Each quote constitutes an offer to become legally bound to
a contract with the County, incorporating the Request for Quotes and the Responder’s
quote. The binding offer includes compliance with all terms, conditions, special
conditions, specifications, and requirements stated in the Request for Quotes, except to
the extent that a Responder takes written exception to such provisions, and the County
agrees to the exceptions. All such terms, conditions, special conditions, specifications,
and requirements will form the basis of the contract. The Responder should take care to
answer all questions and provide all requested information, and to note any exceptions
in the quote submission. Failure to observe any of the instructions or conditions in this
Request for Quotes may result in rejection of the quote.
3. Binding Offer: To allow sufficient time for a contract to be awarded, each quote shall
constitute a firm offer that is binding for ninety (90) days from the received by date to
the date of award.
4. References: Include with your quote a list of three (3) jobs that your company has done
that are of the same or similar nature to the work described in this Request for Quotes,
on the form provided. Include all information as requested on the form.
5. Preparation Costs: The Responder shall bear all costs associated with preparing the
quote.
6. More Than One Quote: Do not submit alternate quotes or options, unless requested or
authorized by the County in the Request for Quotes. If a Responder submits more than
one quote without being requested or authorized to do so, the County may disqualify
the quotes from that Responder, at the County’s option.
7. Defects or Irregularities: The County reserves the right to waive any defect or
irregularity in any quote received. In case of a discrepancy between unit prices and
extended prices, the unit price will govern unless the facts or other considerations
indicate another basis for correction of the discrepancy.
8. Prices Held Firm: Prices quoted shall be firm for the period of the contract, unless
otherwise specified in the quote. All prices for commodities, supplies, equipment, or
other products shall be quoted FOB Destination, Fayette County or job site.
9. Responder Substitutions: Responders offering substitutions or deviations from
specifications stated in the Request for Quotes, shall list such substitutions or deviations
on the “Exceptions to Specifications” sheet provided, or on a separate sheet to be
submitted with the quote. The absence of such list shall indicate that the Responder
has taken no exception to the specifications. The evaluation of quotes and the
determination as to equality and acceptability of products or services offered shall be
the responsibility of the County.
10. Non-Collusion: By responding to this Request for Quotes, the Responder represents that
the quote is not made in connection with any competing Responder, supplier, or service
provider submitting a separate response to this Request for Quotes and is in all respects
fair and without collusion or fraud.
11. Ethics – Disclosure of Relationships: Before a proposed contract in excess of $10,000.00
is recommended for award to the Board of Commissioners or the County Administrator,
or before the County renews, extends, or otherwise modifies a contract after it has been
awarded, the Contractor must disclose certain relationships with any County
Commissioner or County Official, or their spouse, mother, father, grandparent, brother,
sister, son or daughter related by blood, adoption, or marriage (including in-laws). A
relationship that must be reported exists if any of these individuals is a director, officer,
partner, or employee, or has a substantial financial interest the business, as described in
Fayette County Ordinance Chapter 2, Article IV, Division 3 (Code of Ethics).
If such relationship exists between your company and any individual mentioned above,
relevant information must be presented in the form of a written letter to the Director of
Purchasing. You must include the letter with any bid, proposal, or price quote you
submit to the Purchasing Department.
In the event that a Contractor fails to comply with this requirement, the County will take
action as appropriate to the situation, which may include actions up to and including
rejection of the bid or offer, cancellation of the contract in question, or debarment or
suspension from award of a County contract for a period of up to three years.
12. Evaluation: Award will be made to the lowest responsive, responsible Responder, taking
into consideration payment terms, vendor qualifications and experience, quality,
references, any exceptions listed, and/or other factors deemed relevant in making the
award. The County may make such investigation as it deems necessary to determine the
ability of the Responder to perform, and the Contractor shall furnish to the County all
information and data for this purpose as the County may request. The County reserves
the right to reject any item, any quote, or all quotes, and to re-solicit for pricing.
13. Partial Award: The County reserves the right to make award by item, by group of items,
by any combination of items, or by lump sum award. The award will be made in the
best interest of the County. Responders may restrict their offers to consideration of a
lump sum award or other restriction only by so indicating on the pricing sheet or the
“Exceptions to Specifications” sheet included in the Request for Quotes. Responders
who do not restrict consideration of their offers in this manner shall be expected to
accept any portion of the award. The County reserves the right to award multiple
contracts for the products or services sought by this Request for Quotes.
14. Payment Terms and Discounts: The County’s standard payment terms are Net 30. Any
deviation from standard payment terms must be specified in the resulting contract, and
both parties must agree on such deviation. Cash discounts offered will be a
consideration in awarding the quote, but only if they give the County at least 15 days
from receipt of invoice to pay. For taking discounts, time will be computed from the
date of invoice acceptance by the County, or the date a correct invoice is received,
whichever is the later date. Payment is deemed made, for the purpose of earning the
discount, on the date of the check.
15. Trade Secrets – Confidentiality: If any person or entity submits a bid, proposal, or quote
that contains trade secrets, an affidavit shall be included with the bid, proposal, or
quote. The affidavit shall declare the specific included information which constitutes
trade secrets. Any trade secrets must be either (1) placed in a separate envelope,
clearly identified, and marked as such, or (2) at a minimum, marked in the affidavit or an
attached document explaining exactly where such information is, and otherwise
marked, highlighted, or made plainly visible. See O.C.G.A. § 50-18-72 (A)(34).
16. Trade Secrets – Internal Use: In submitting a quote, the Responder agrees that the
County may reveal any trade secret materials contained in the quote to all County staff
and officials involved in the selection process, and to any outside consultant or other
third parties who may assist in the selection process. The Responder agrees to hold
harmless the County and each of its officers, employees, and agents from all costs,
damages, and expenses incurred in connection with refusing to disclose any material
which the Responder has designated as a trade secret.
17. Contract Execution & Notice to Proceed: After an award is made, and all required
documents are received by the County, and the contract is fully executed with signature
of both parties, the County will issue a written Notice to Proceed. The County shall not
be liable for payment of any work done or any costs incurred by any Responder prior to
the County issuing the Notice to Proceed.
18. Unavailability of Funds: This contract will terminate immediately and absolutely at such
time as appropriated and otherwise unobligated funds are no longer available to satisfy
the obligations of the County under the contract.
19. Insurance: The Successful Responder shall procure and maintain the following
insurance, to be in effect throughout the term of the contract, in at least the amounts
and limits as follows:
a. General Liability Insurance: $1,000,000 combined single limit per
occurrence, including bodily and personal injury, destruction of property,
and contractual liability.
b. Automobile Liability Insurance: $1,000,000 combined single limit each
occurrence, including bodily injury and property damage liability.
c. Worker’s Compensation & Employer’s Liability Insurance: Workers
Compensation as required by Georgia statute.
Before a contract is executed, the Certificates of Insurance for all required coverage
shall be submitted to the County. The certificate shall list an additional insured as
follows:
Fayette County, Georgia
140 Stonewall Avenue West
Fayetteville, GA 30214
20. Unauthorized Performance: The County will not compensate the Contractor for work
performed unless the work is authorized under the contract, as initially executed, or as
amended.
21. Assignment of Contract: Assignment of any contract resulting from this Request for
Quotes will not be authorized, except with express written authorization from the
County.
22. Indemnification: The Contractor shall indemnify and save the County and all its officers,
agents and employees harmless from all suits, actions, or other claims of any character,
name and description brought for or on account of any damages, losses, or expenses to
the extent caused by or resulting from the negligence, recklessness, or intentionally
wrongful conduct of the Contractor or other persons employed or utilized by the
Contractor in the performance of the contract. The Contractor shall pay any judgment
with cost which may be obtained against the County growing out of such damages,
losses, or expenses.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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