Request For Proposal 26066-B: Dredging - Crosstown Water Treatment Plant Lagoon
| Location: | Georgia |
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| Posted: | Nov 13, 2025 |
| Due: | Dec 16, 2025 |
| Agency: | Fayette County |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 6066-B |
| Publication URL: | To access bid details, please log in. |
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Request For Proposal 26066-B: Dredging - Crosstown Water Treatment Plant Lagoon Fayette County, Georgia invites you to submit a bid for lagoon dredging. ITBs will be received at the County complex, 140 Stonewall Avenue West, Suite 204, Fayetteville, GA 30214, until 3:00 p.m., Tuesday December 16, 2025, in the Purchasing Department, Suite 204. You may drop off your ITB off in person no later than the due time and date listed below. You may also submit your ITB through the U. S. Postal Service, courier service (e.g., UPS or FedEx).
Pre-Bid Conference: 10:00am Tuesday, December 2, 2025
26066-B: Dredging - Crosstown Water Treatment Plant Lagoon ITB
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Purchasing Department
140 Stonewall Avenue West, Ste 204
Fayetteville, GA 30214
Phone: 770-305-5420
www.fayettecountyga.gov
November 12, 2025
Subject: Invitation to Bid 26066-B: Dredging - Crosstown Water Treatment Plant Lagoon
Gentlemen/Ladies:
Fayette County, Georgia invites you to submit a bid for lagoon dredging. You are invited to submit
a bid in accordance with the information contained herein.
A mandatory pre-bid conference will be held at 10:00 a.m., Tuesday December 2, 2025 at
Crosstown Water Treatment Plant, 3500 TDK Blvd., Peachtree City, GA 30269 to provide an
opportunity for you to become more familiar with the project, and to ask questions. Companies
that attend will be invited to submit bids.
Questions concerning this invitation to bid should be addressed to Colette Cobb in writing via
email to ccobb@fayettecountyga.gov or fax to (770) 719-5534. Questions will be accepted until
3:00 p.m., Friday, December 5, 2025.
Purchasing Department office hours are Monday through Friday 8:00 a.m. to 5:00 p.m. The office
telephone number is (770) 305-5420.
Please return your response to the following address:
Fayette County Purchasing Department
140 Stonewall Avenue West, Suite 204
Fayetteville, Georgia 30214
Bid Number: 26066-B
Bid Name: Dredging - Crosstown Water Treatment Plant Lagoon
Your envelope must be sealed, and should show your company's name and address.
Bids will be received at the above address until 3:00 p.m., Tuesday December 16, 2025, in the
Purchasing Department, Suite 204. Bids must be signed to be considered. Late bids cannot be
considered. Faxed bids or emailed bids cannot be considered.
GENERAL TERMS AND CONDITIONS
ITB 26066-B Dredging - Crosstown Water Treatment Plant Lagoon
1. Definitions: The term “contractor” as used herein and elsewhere in these Terms and Conditions
shall be used synonymously with the term “successful bidder.” The term “county” shall mean
Fayette County, Georgia.
2. Bid is Offer to Contract: Each bid constitutes an offer to become legally bound to a contract with
the county, incorporating the invitation to bid and the bidder’s bid. The binding offer includes
compliance with all terms, conditions, special conditions, specifications, and requirements stated
in the invitation to bid, except to the extent that a bidder takes written exception to such
provisions. All such terms, conditions, special conditions, specifications, and requirements will
form the basis of the contract. The bidder should take care to answer all questions and provide
all requested information, and to note any exceptions in the bid submission. Failure to observe
any of the instructions or conditions in this invitation to bid may result in rejection of the bid.
3. Binding Offer: Each bid shall constitute a firm offer that is binding for ninety (90) days from the
date of the bid opening, unless the bidder takes exception to this provision in writing.
4. Bidder’s Questions: As appropriate, the county will post answers to questions and/or other
information concerning the invitation to bid in the form of an addendum on the county’s website
at www.fayettecountyga.gov. It is the responsibility of the prospective bidder to check the
website for any addenda issued for this invitation to bid.
5. References: Include with your bid a list of three (3) jobs that your company has done that are of
the same or similar nature to the work described in this invitation to bid, on the form provided.
Include all information as requested on the form.
Bid Submission: Submit your bid, along with any addenda issued by the county, in a sealed opaque
envelope. Mail or deliver one (1) original bid, signed in ink by a company official authorized to
make a legal and binding offer, and one (1) copy on a USB Drive to:
Fayette County Purchasing Department
140 Stonewall Avenue West, Suite 204
Fayetteville, Georgia 30214
Bid Number: 26066-B
Bid Name: Dredging - Crosstown Water Treatment Plant Lagoon
Also show your company name on the envelope. You may submit sealed bids in person, by U.S.
mail, or by a commercial carrier. Do not submit bids by facsimile, e-mail, or other electronic
means. Once submitted, all bids become the property of Fayette County.
6. Bid Preparation Costs: The bidder shall bear all costs associated with preparing the bid.
7. Late Bids: Bids not received by the time and date of the scheduled bid opening will not be
considered, unless the delay is a result of action or inaction by the county.
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8. More than One Bid: Do not submit alternate bids or options, unless requested or authorized by
the county in the Invitation to Bid. If a responder submits more than one bid without being
requested or authorized to do so, the county may disqualify the bids from that responder, at the
county’s option.
9. Bid Corrections or Withdrawals: The bidder may correct a mistake, or withdraw a bid, before the
bid opening by sending written notification to the Director of Purchasing. Bids may be withdrawn
after the bid opening only with written authorization from the Director of Purchasing.
10. Defects or Irregularities in Bids: The county reserves the right to waive any defect or irregularity
in any bid received. In case of an error in extension of prices or totals in the bid, the unit prices
shall govern.
11. Prices Held Firm: Prices quoted shall be firm for the period of the contract, unless otherwise
specified in the bid. All prices for commodities, supplies, equipment, or other products shall be
quoted FOB Destination, Fayette County or job site.
12. Brand Name: If items in this invitation for bid have been identified, described or referenced by a
brand name or trade name description, such identification is intended to be descriptive, but not
restrictive and is to indicate the quality and characteristics of products that may be offered.
Alternative products may be considered for award if clearly identified in the bid. Items offered
must meet required specifications and must be of a quality which will adequately serve the use
and purpose for which intended.
13. Bidder Substitutions: Bidders offering substitutions or deviations from specifications stated in the
invitation to bid, shall list such substitutions or deviations on the “Exceptions to Specifications”
sheet provided, or on a separate sheet to be submitted with the bid. The absence of such list shall
indicate that the bidder has taken no exception to the specifications. The evaluation of bids and
the determination as to equality and acceptability of products or services offered shall be the
responsibility of the county.
14. Non-Collusion: By responding to this invitation to bid, the bidder represents that the bid is not
made in connection with any competing bidder, supplier, or service provider submitting a
separate response to this invitation to bid, and is in all respects fair and without collusion or fraud.
15. Bid Evaluation: Award will be made to the lowest responsive, responsible bidder, taking into
consideration payment terms, vendor qualifications and experience, quality, references, any
exceptions listed, and/or other factors deemed relevant in making the award. The county may
make such investigation as it deems necessary to determine the ability of the bidder to perform,
and the bidder shall furnish to the county all information and data for this purpose as the county
may request. The county reserves the right to reject any bid item, any bid, or all bids, and to re-
advertise for bids.
16. Payment Terms and Discounts: The County’s standard payment terms are Net 30. Any deviation
from standard payment terms must be specified in the resulting contract, and both parties must
agree on such deviation. Cash discounts offered will be a consideration in awarding the bid, but
only if they give the county at least 15 days from receipt of invoice to pay. For taking discounts,
time will be computed from the date of invoice acceptance by the County, or the date a correct
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invoice is received, whichever is the later date. Payment is deemed made, for the purpose of
earning the discount, on the date of the check.
17. Trade Secrets – Confidentiality: If any person or entity submits a bid or proposal that contains
trade secrets, an affidavit shall be included with the bid or proposal. The affidavit shall declare
the specific included information which constitutes trade secrets. Any trade secrets must be
either (1) placed in a separate envelope, clearly identified and marked as such, or (2) at a
minimum, marked in the affidavit or an attached document explaining exactly where such
information is, and otherwise marked, highlighted, or made plainly visible. See O.C.G.A. § 50-18-
72 (A)(34).
18. Trade Secrets – Internal Use: In submitting a bid, the bidder agrees that the county may reveal
any trade secret materials contained in the bid to all county staff and officials involved in the
selection process, and to any outside consultant or other third parties who may assist in the
selection process. The bidder agrees to hold harmless the county and each of its officers,
employees, and agents from all costs, damages, and expenses incurred in connection with
refusing to disclose any material which the bidder has designated as a trade secret.
19. Ethics – Disclosure of Relationships: Before a proposed contract in excess of $10,000.00 is
recommended for award to the Board of Commissioners or the County Administrator, or before
the County renews, extends, or otherwise modifies a contract after it has been awarded, the
contractor must disclose certain relationships with any County Commissioner or County Official,
or their spouse, mother, father, grandparent, brother, sister, son or daughter related by blood,
adoption, or marriage (including in-laws). A relationship that must be reported exists if any of
these individuals is a director, officer, partner, or employee, or has a substantial financial interest
the business, as described in Fayette County Ordinance Chapter 2, Article IV, Division 3 (Code of
Ethics).
If such relationship exists between your company and any individual mentioned above, relevant
information must be presented in the form of a written letter to the Director of Purchasing. You
must include the letter with any bid, proposal, or price quote you submit to the Purchasing
Department.
In the event that a contractor fails to comply with this requirement, the County will take action as
appropriate to the situation, which may include actions up to and including rejection of the bid or
offer, cancellation of the contract in question, or debarment or suspension from award of a
County contract for a period of up to three years.
20. Contract Execution & Notice to Proceed: After the Board of Commissioners makes an award, all
required documents are received by the county, and the contract is fully executed with signature
of both parties, the county will issue a written Notice to Proceed. The county shall not be liable
for payment of any work done or any costs incurred by any bidder prior to the county issuing the
Notice to Proceed.
21. Unavailability of Funds: This contract will terminate immediately and absolutely at such time as
appropriated and otherwise unobligated funds are no longer available to satisfy the obligations
of the county under the contract.
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