RFP 26-B17-13 Purchase and Delivery of Fresh Pizza

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CUPERTINO UNION SCHOOL DISTRICT

PURCHASING/WAREHOUSE DEPARTMENT

10301 Vista Drive
Cupertino, CA 95014

RFP NO. 26-B17-13

Purchase and Delivery of Fresh Pizza

for Nutrition Services

DATE DUE: April 30, 2026 @ 1:00 PM

Date

Activity

April 13, 2026

Distribution of RFP

April 13 & April 20, 2026

Advertise RFP

April 23, 2026 at 3:00 p.m.

Deadline for Submitting Questions

April 30, 2026 at 1:00 p.m. RFP Due
May 28, 2026 Award of Contract
By: DanaIno

Director, Business Services

NOTICE OF REQUEST FOR PROPOSALS

RFP No. 26-B17-13

Notice is hereby given that the Cupertino Union School District will receive sealed Request
for Proposals (RFPs) for the procurement of the following:

Purchase and Delivery of Fresh Pizza

RFPs must be received prior to 1:00 p.m. PST on April 30, 2026. RFPs must be submitted
in a sealed envelope, with original signatures, marked with the RFP number and title, and
returned to:

Attn: Dana Ino

Purchasing & Warehouse Department, Door 10
Cupertino Union School District

10301 Vista Drive

Cupertino, CA 95014

Proposers are responsible for making certain that quotations are received by the proper date
and time, include one soft copy in EXCEL format ONLY; data storage devices are non-returnable..
RFPs received after the scheduled Submittal Deadline will be returned unopened. Facsimile
(FAX) copies of the proposal will not be accepted. It is the responsibility of the Proposer to
see that any proposals submitted shall have sufficient time to be received by the Director of
Business Services before the RFP Submittal Deadline. Late RFPs will be returned to the
Proposer unopened.

The District reserves the right to accept or reject any or all proposals or any combination
thereof, and to waive any informality in the RFP process.

Companies interested in proposing may access RFP information online at the District's
purchasing website: https://www.cusdk8.org/departments/purchasing/bid-opportunities
or by emailing Nicole Meschi in Nutrition Services (SNS) at meschi_nicole@cusdk8.org.

Dana Ino
Director, Business Services

Cupertino Union School District
Fresh Bread Delivery/Nutrition Services RFP 26-B17-13 Page2

REQUEST FOR PROPOSAL SIGNATURE PAGE

To Be Submitted with Proposal

upon the Vendor.

By signing this, I certify that I am an authorized representative of the Vendor (or
individual) and that information contained in this proposal is accurate, true, and binding

Company Name

Signature of Company Official

Name of Signer

Title of Signer

Email Address

Complete Mailing Address

City, State, Zip

Phone Number

Date

Delivery

Minimum Dollar Amount for

Check if no minimum dollar amount for delivery is required

Delivery

Minimum Amount for

a

Check if no minimum case amount for delivery is required

Cupertino Union School District

Fresh Bread Delivery/Nutrition Services RFP 26-B17-13

Page 3

PROPOSER CHECKLIST

This checklist is provided as a convenience to assist proposers in ensuring that a complete
quotation package is returned. It is not represented as being comprehensive and
compliance therewith does not relieve the Proposer of responsibility for compliance with
any requirements which may not be mentioned specifically in this checklist. Completed
original documents are required; fax or email documents will not be accepted.

All of the listed items must be fully completed and returned to constitute a complete
quotation package. It is not necessary to return the checklist with the Proposal.

cheek Page(s) Return completed hard copy with original signature.
3 Request for Proposal Signature Page
29 Vendor Questionnaire
30 References
31 Noncollusion Declaration
32 Proposer's Statement Regarding Insurance Coverage
33 Workers' Compensation Insurance Certificate
34-36 | Certification Regarding Lobbying
37 Fingerprint Clearance Certification
38 Equal Opportunity Employment
39 Debarment, Suspension, and other Responsibility Matters
40 Prohibition on Poultry Products Imported from the People's Republic of China
41 Drug and Alcohol Free Schools Certification
42 Tobacco-Free Environment Certification
43-44 | Drug-Free Workplace Certification
45-46 | Clean Air and Water Certification
47-48 | Buy American Certification
Separate | Itemized Bid Sheet
Excel Return completed Excel spreadsheet in Excel format on data storage device,
Document | which will not be returned
Samples & Product Formulation Statements
Must be delivered on Friday, May 1, 2026 at 11:30 AM
Addenda
Return any addenda released, following instructions on each document.

Cupertino Union School District
Fresh Bread Delivery/Nutrition Services RFP 26-B17-13 Page 4

OVERVIEW OF REQUIREMENTS

The Cupertino Union School District (hereinafter "the District") seeks to retain a qualified
Vendor to provide fresh pizza, as specified herein, for the Cupertino Union School District
Nutrition Services department.

Below are the details of the expectations upon receiving the award of contract. Successful
Bidder must understand and agree to the following levels of service if they are to enter into
an agreement with Cupertino Union School District.

The initial term of this RFP shall be for a period of one (1) year beginning July 1, 2026,
through June 30, 2027, with the possibility of two (2) one (1) year extensions.

e Failure to meet these specifications shall entitle the District to cancel the contract
with 30 days' notice.

e@ The Vendor will furnish and deliver cooked, hot pizza based on orders provided by
the school site. All pizzas must have an internal temperature of at least 135 F.
Products that do not meet the internal temperature of at least 135 F will be rejected
and not be billed for compensation by the District.

@ The Vendor will deliver cooked 16" whole pizza rounds fully cut into 8 equal slices
and in food grade boxes printed with the company logo. Unequal/smaller than equal
size slices will be removed and returned for full credit.

e The Vendor will ensure each 16" pizza contains a minimum of 16 oz. of cheese and
the crust is at least 51% whole grain rich. Each slice of pizza must contain at least 2
oz. of cheese.

e@ The Vendor will deliver the pizzas hot and ready to serve to the school site no
earlier or later than 30 minutes prior to the specific site's lunch service.

e HACCP Plan or Food Security and Safety Program - Distributor shall follow
appropriate handling and storage practices. This will include providing proof of
established sanitation procedures and an active pest control program to assure
proper information if requested.

Distributor shall provide products from manufacturers with a Hazard Analysis
Critical Control Point (HACCP) system in place. Additionally, Distributor shall
ensure that all products received under this contract shall be prepared, handled,
and are stored in accordance with the health and sanitation standards for the
county of Santa Clara or local city/county agency in which product was produced,
state of California, and/or federal government, whichever is higher.

In the event of a product contamination issue, the distributor shall provide
trace-back capabilities for all products to the point of origin.

Cupertino Union School District
Fresh Bread Delivery/Nutrition Services RFP 26-B17-13 Page 5

ANY PRODUCT THAT FAILS TO BE DELIVERED WITHIN THESE
PRODUCT QUALITY CONTROL PARAMETERS WILL BE REJECTED.

e In the event deliveries are not made, which results in loss of reimbursement funds
for the District's meal programs, upon satisfactory agreement between the awarded
Proposer and the District, the District will deduct the total lost reimbursement from
the supplier's current invoices.

e Advanced approval by the Director of Nutrition Services must be obtained prior to
substitutions being made. Items substituted must be priced as the same as the item
the District would normally receive.

e Quarterly, the successful Proposer shall submit a complete listing with usages of all
product purchased by the District.

e Allinvoices and statements shall be sent to: Cupertino Union School District, 10301
Vista Drive, Cupertino, CA 95014, and Attention: Nutrition Services.

e The District reserves the right to add or delete product, increase or decrease
amounts, add or delete site locations.

e Cases and packages shall be so constructed as to insure safe and sanitary
transportation to the point of delivery. Damaged cases and packages may be
rejected and returned for credit or immediate replacement to the original site at no
cost to the District for the item or freight.

e Inthe event of a product contamination issue, the Distributor shall provide trace
back capabilities for all products to the point of origin.

e During all stages of processing, distribution, storage and delivery, products shall be
kept in an environment to maintain freshness, quality, shelf life and nutritional
value and in accordance with the current U.S. Department of Agriculture guidelines
and food handling practices.

PLACING ORDERS
District staff may place orders via paper order form, telephone, email or online ordering
system.
1. All orders will be processed as ordered.
2. Orders will be subject to adjustment.
3. All order discrepancies will be handled between the Nutrition Services and
Vendor.
4. Credit memos will be included and must have all the information from the
original order.

Cupertino Union School District
Fresh Bread Delivery/Nutrition Services RFP 26-B17-13 Page 6

DELIVERY

Deliveries shall be required at the following locations, times, and frequencies. Upon
award of bid, the Provisioner shall keep sufficient stocks of product and service material
to insure prompt delivery and service schedules.

All goods will be delivered Monday through Friday in accordance with the
delivery schedule set by the District. All goods must be delivered in good
condition.

All pizzas must have an internal temperature of at least 135 F. Products that do
not meet the internal temperature of at least 135 F will be rejected and not be
billed for compensation by the District.

All deliveries will be at minimum one time per week to the locations listed
below. Vendors must be available to make additional deliveries in the week if
needed.

The Vendor will deliver the pizzas hot and ready to serve to the school site no
earlier or later than 30 minutes prior to the specific site's lunch service.

Sufficient time must be allowed at the time of delivery for adequate inspections
of the product for quantity and quality. The District reserves the right to reject
products delivered in error, not delivered according to specifications, or sub-
standard quality or past peak ripeness.

A duplicate of the signed invoice shall be left at the location at the time of the
delivery. An itemized monthly statement showing each delivery must be sent to
the District's Nutrition Services Department. Quantities, item descriptions, unit
prices and extended amounts must be shown on each invoice; this shall apply
to all credits.

Advanced approval by the Director of Nutrition Services must be obtained prior
to substitutions being made. Items substituted must be priced as the same as
the item the District would normally receive.

Deliveries shall be required at the location listed below.

Cupertino Union School District
Fresh Bread Delivery/Nutrition Services RFP 26-B17-13

Page 7

Delivery Locations

Location Address City, Zip Code Delivery Times
1] Cupertino Middle School 1650 S. Bernardo Avenue Sunnyvale, 94087 11:15 am
2 Hyde Middle School 19325 Bollinger Road Cupertino, 95014 11:15 am
3 Kennedy Middle School 821 Bubb Road | Cupertino, 95014 11:45 am
4 Lawson Middle School 10401 Vista Drive | Cupertino, 95014 11:45 am
5 Miller Middle School 6151 Rainbow Drive | San Jose, 95129 11:00 am
6| McAuliffe Elementary School 12211 Titus Avenue | Saratoga, 95070 11:00 am

CONTACT INFORMATION: Please utilize the following contact information for the purposes of
administration of this Proposal and resulting contract.

School District

Cupertino Union School District
Nutrition Services

Mailing Address

10301 Vista Drive
Cupertino, CA 95014

Nutrition Services Director Name

Nicole Meschi

Email

meschi_nicole@cusdk8.org

Phone

(408) 252-3000 ext. 61301

Accounts Payable Name

Seema Parikh

Email

parikh_seema@cusdk8.org

Phone

(408) 252-3000 ext. 61303

Cupertino Union School District
Fresh Bread Delivery/Nutrition Services RFP 26-B17-13

Page 8

INSTRUCTIONS TO PROPOSERS

RULES FOR SUBMITTING RFPs

General - This information to Proposers is in addition to any instructions or conditions stated
elsewhere in the Contract Document.

RFPs - To receive consideration, RFPs shall be made in accordance with the following
instructions:

Deadline for Receipt of RFPs - RFPs will be received prior to 1:00 p.m. PST on April 30,
2026, after which time RFPs will be opened and checked for completeness. Envelopes
containing an RFP must be sealed, prominently marked with the RFP number, RFP title, and
name of Proposer, and submitted to:

Cupertino Union School District

Purchasing & Warehouse Department, Door 10
Attn: Dana Ino

10301 Vista Drive

Cupertino, CA 95014

RFPs/Proposals: To receive consideration, Proposals shall be made in accordance with the
following terms:

THE RFP - All items on the "itemized bid form" should be stated in figures, and signatures of all
individuals must be in long hand. The completed form should be without interlineations,
alterations, or erasures. Unsigned RFPs will not be accepted.

"FAX" RFPs - Facsimile copies of RFPs will not be accepted for formal advertised RFPs.

RESPONSIBILITY - Proposers are solely responsible for ensuring their proposal is received
by the Cupertino Union School District in accordance with the solicitation requirements
before the date and time specified in the RFP, and at the place specified. The Cupertino
Union School District shall not be responsible for any delays in mail or by common carriers
or by transmission errors or delays or mistaken delivery.

PRICES - Price and notations must be typed as instructed on the "Itemized Bid Sheet" Excel
document.

Prices shall be stated in units and quotations made separately on each item. Where there is
a conflict between unit prices and extended prices, unit prices will govern. Where there is a
conflict between words and figures, words will govern.

If during the contract period there should be a decrease in prices of the items bid, a
corresponding decrease in prices on the balance of the deliveries shall be made to the
District for as long as the lower prices are in effect, but at no time shall the prices charged
the District exceed the prices bid. The District shall be given the benefit of any lower prices

Cupertino Union School District
Fresh Bread Delivery/Nutrition Services RFP 26-B17-13 Page9

which may, for comparable quality and delivery be given by the Vendor to any other school
district or any other state, county, municipal, or local governmental agency in Santa Clara
County for products listed herein.

INK OR TYPEWRITTEN - All information, prices, notations, signatures, and corrections
must be in ink or typewritten. Mistakes may be crossed out and corrections typed or
printed adjacent to the mistake and initialed in ink by the person signing the quote.

ITEMIZED BID SHEET -
e Prices must be submitted on the "Itemized Bid Sheet" supplied by the District.
e Ahard copy of the "Itemized Bid Sheet" document must be submitted with the RFP.
e A soft copy of the "Itemized Bid Sheet" document must be saved on a data storage
device and submitted with the RFP.
@ The soft copy must be in Excel format only, no other file types will be accepted.
e This data storage device will not be returned.

EVALUATION CRITERIA -
Following receipt of Proposals, Proposers shall be ranked based on the following criteria:
Evaluation Criteria Maximum Points
Price 50
Vendor Questionnaire 30
References and Past Performance 20
Food Scorecard 20
Total Possible Points 120

e Price- Proposals with the lowest cost will be assigned the highest points.

e Vendor Questionnaire - Each question is worth 3 points. A proportional amount of
points will be awarded based on the desired responses provided.

(C) 3 points - provided a clear, concise answer that highlighted the areas of
experience or expertise

(C) 2 points - addressed the question, but did not expand on answer

(C) 1 point - answer was too vague or did not answer the question

e References and Past Performance - Proposals with two school district references
that prove the ability to provide excellent service and excellent past performance
with the District will receive the highest points.. Proposals with less than two school
district references will receive zero points.

e Food Scorecard - Total points based on the combined points scores from the food
tasting scorecard will be assigned.

Cupertino Union School District
Fresh Bread Delivery/Nutrition Services RFP 26-B17-13 Page 10