AVIA RFP 26-13 CLT INTERNET CIRCUITS

REQUEST FOR PROPOSALS
RFP AVIA 26-13 CLT INTERNET
CIRCUITS
Rev.2/2/2023
RFP#: 26-13: Issue Date: 04/06/2026

Date: April 6, 2026 RFP Number: 26-13
Subject: Request for Proposals for the following services:
RFP AVIA 26-13 CLT INTERNET CIRCUITS
This letter extends an invitation for the submission of a proposal to supply the City of Charlotte's ("City")
Aviation Department ("CLT") for use at Charlotte Douglas International Airport ("Airport")with the non-
federally funded services as indicated above. Proposals for the above will be received via the e-bidding
portal until 2:00 PM eastern standard time on April 30,2026.
A non-mandatory/mandatory pre-proposal conference to review the RFP and answer questions regarding
the project, will be held on April 20, 2026 at 3:00 PM est. via Microsoft Teams. Interested parties are
encouraged to attend and to have a copy of the RFP with you at that time.
Changes to the terms, conditions or specifications stated in this Request for Proposals will be documented
in a written addendum, issued by CLT. These addenda will be accessible through the e-bidding portal.
Questions should be directed to Brian Winegard through the e-bidding portals Q&A Board. Thank you in
advance for your interest in doing business with CLT . We look forward to your participation!
CLT, a City of Charlotte department does not discriminate based on disability. Auxiliary aids and services,
written materials in alternative formats, and reasonable modifications in policies and procedures will be
provided upon request to persons with disabilities. To make a request, please email Brian Winegard at
brian.winegard@cltairport.com.
Sincerely,
Brian Winegard
Rev.2/2/2023
RFP 26-13, Issue Date 04/06/2026

Checklist for submitting a Proposal:
Form 1, Proposal Form
Form 2, Proposal Qualifications and Requirements
Form 3, Nondiscrimination Certification
Form 4, CBI/DBE/ACDBE Program Requirements
Form 5, Confidential Information
Form 6, Pricing Worksheet
Form 6-A, Proposal Response Pricing Worksheet
The above items must be included in the Proposal. If awarded a contract, evidence of insurance that meets
or exceeds the requirements set forth in Exhibit B (Sample Contract) are required.
Rev.2/2/2023
RFP 26-13, Issue Date 04/06/2026

SECTION 1: GENERAL INSTRUCTIONS
A. INTRODUCTION
Pursuant to this Request for Proposals ("RFP"), CLT, is seeking Proposals from qualified and experienced
companies (individually or collectively, the "Proposer") interested in internet and wide area network
services (the "Work"). Details of the requested Work are attached hereto as Exhibit A. The RFP consists
of the following components:
Section1: General instructions and special conditions that apply to this proposal process and
procurement.
Section 2: The required forms that a Proposer is required to complete and return as its Proposal (called
the "Proposal Response Forms")
Section 3: A contract substantially similar to the final contract the successful Proposer will be expected to
sign, including Exhibit A, the details for the entire scope of work falling under this RFP (the
"Specifications").
Each reference to this RFP includes all components listed above as well as any addenda provided by CLT.
Please review each section carefully, including all attachments and exhibits. Proposers will be held
accountable for having full knowledge of the contents of this RFP and for performing any due diligence
that may be necessary to submit a binding Proposal. Failure to comply with the terms, conditions and
requirements of this RFP may result in disqualification of the Proposer in the sole discretion of CLT.
The Work will be governed by a contract between the selected Proposer ("Company") and the City, a
sample of which is attached hereto as Exhibit B (the "Contract"). The term of the Contract shall be for
three (3) years with two optional one-year renewals. Proposers are advised to carefully read and review
the form Contract as they prepare their Proposal. CLT reserves the right to revise the terms of the form
Contract at any time during the RFP process and to negotiate different terms with the Company.
B. SCHEDULE
DATE ACTIVITY (All times are EST)
4/6/2026 Issue RFP by 2:00 PM ET
4/9/2026 Submission of written questions prior to pre-proposal conference via e-Bidding
portal by 2:00 PM ET
4/20/2026 Non-mandatory pre-proposal conference at 3:00 PM ET via Microsoft Teams
4/22/2026 Submission of written questions after pre-proposal conference via e-Bidding portal
by 2:00 PM ET
4/30/2026 Proposals are due by 2:00 PM ET via the e-Bidding portal
5/19/2026 Proposer interviews (if applicable) will be held via Microsoft Teams on 5/19/2026 -
5/21/2026
6/30/2020 Estimated start date of services (TBD)
CLT reserves the right to modify the deadlines set forth in the above table in its sole discretion. Any such
modifications will be stated in an addendum as described below.
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RFP# 26-13, Issue Date: 04/06/2026

C. INSTRUCTIONS TO PROPOSERS
1. Point of Contact
The point of contact for all submissions and correspondence regarding this RFP is Brian Winegard
("RFP Project Manager") who can be contacted through the Q&A Board online in the e-bidding
portal. If there are technical questions regarding use of the e-bidding portal please contact the
RFP Project Manager at brian.winegard@cltairport.com.
2. Non-Mandatory Pre-Proposal Conference
A Pre-Proposal Conference will be conducted on the date and at the time stated in the RFP
Schedule above via Microsoft Teams:
Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/27459851743038?p=JBMLwWCC3pCENThHpX
Meeting ID: 274 598 517 430 38
Passcode: A5YJ3iB2
Need help? | System reference
Dial in by phone
+1 872-256-4172,,509188216# United States, Chicago
Find a local number
Phone conference ID: 509 188 216#
Join on a video conferencing device
Tenant key: cityofcharlotte@m.webex.com
Video ID: 116 850 865 0
More info
3. Questions and Addenda
CLT is committed to providing all prospective Proposers with accurate and consistent information
to ensure that no Proposer obtains an unfair competitive advantage. To this end, from the date
of this RFP through the proposals due date, no interpretation or clarification of the meaning of
any part of this RFP will be made orally to any prospective Proposer except for questions
answered at the pre-proposal conference.
Requests for interpretation or clarification must be submitted electronically to the RFP Project
Manager via the e-bidding portal Q&A Board. All questions must be submitted no later than the
date and time stated in the RFP Schedule as the deadline for submission of questions. Any
questions received after that time may not be addressed prior to the proposal due date. When
submitting a request for interpretation or clarification, Proposers are encouraged to utilize the
following format:
Item # Page # Section # Section Title Question, Clarification or Modification
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RFP# 26-13, Issue Date: 04/06/2026

Interpretations, clarifications, supplemental instructions and/or changes to the terms, conditions
or requirements of this RFP will be documented in written addendum and posted to the e-
bidding portal.
Only the written interpretations, clarifications or supplemental instructions set forth in the posted
addenda shall be binding, and Proposers are warned that no other source is authorized to give
information concerning, explaining or interpreting this RFP. The receipt of each addendum must
be acknowledged using the space provided on Form 1 in Section 2. CLT may not consider any
RFP that fails to acknowledge receipt of each issued addendum.
4. RFP Acknowledgement
Proposers shall thoroughly examine and become familiar with this RFP, including forms,
attachments, exhibits and any addenda that may be issued. The failure or the neglect of a
proposer to receive or examine any RFP document shall in no way relieve it from any obligation
with respect to its proposal or the obligations that flow from making a selected proposal. No
claim based upon a lack of knowledge or understanding of any document or its contents shall be
allowed.
5. Proposal Format
Proposals shall consist of all forms included in this RFP ("Forms") and any additional information
relevant to the Work that the Proposer believes will help CLT in making its decision. Responses
must be typewritten or completed in ink and signed by an authorized representative of the
Proposer. Any erasures or corrections must be initialed and dated by the authorized
representative that signs the Forms. CLT desires all Proposals to be identical in format to
facilitate the evaluation process. Failure to comply with the format requirements set forth herein
may result in rejection of the Proposal.
6. Submission Requirements
Proposals must be submitted through the e-bidding portal at LINK DETAILS
The pricing must be submitted in the FORM 6-A included on the e-bidding website. The Forms
must be completed and uploaded to the site by the proposal due date and time.
Failure of the Proposer to organize the information required by this RFP as outlined herein may
result in CLT, at its sole discretion, deeming the Proposal non-responsive to the requirements of
this RFP. The Proposer, however, may reduce the repetition of identical information within several
sections of the Proposal by making the appropriate cross-references to other sections of the
Proposal. Appendices for certain technical or financial information may be used to facilitate
Proposal preparation.
7. Selection Criteria and Minimum Requirements
Upon review and evaluation of all qualifying proposals, including any interviews that CLT may
require, the Evaluation Committee will select and recommend for award the Proposer that, in its
sole judgment, is most responsive in meeting the requirements and objectives of this RFP as set
forth below.
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RFP# 26-13, Issue Date: 04/06/2026

Technical Requirements CLT will evaluate the Proposer based on its ability to meet the
Technical Requirements as set forth in the Technical
Specifications.
Required Circuits CLT will evaluate the Proposers ability to meet the circuit
requirements set forth in the Technical Specifications.
Reporting Requirements CLT will evaluate the Proposer based on its ability to meet the
Reporting Requirements as set forth in the Technical
Specifications.
Compensation CLT will evaluate the Proposer on the overall compensation
proposed related to the provision of Technical Specifications.
8. Proposal Terms are Firm and Irrevocable
The signed Proposal shall be considered a firm offer on the part of the Proposer. All Proposal
responses (including all statements, claims, declarations, prices and specifications in the
Proposals) shall be considered firm and irrevocable for purposes of contract negotiations unless
specifically waived in writing by CLT.
9. Evaluation Committee and Award of Contract
CLT will appoint an Evaluation Committee to review all Proposals. As part of the evaluation
process, the Evaluation Committee may engage in discussions with any Proposer to determine in
greater detail the Proposer's qualifications and to learn about the Proposer's proposed method of
performance to facilitate arriving at an agreement that will be satisfactory to CLT.
CLT may in its discretion require one or more Proposers to make presentations to the Evaluation
Committee or appear before CLT and/or its representatives for an interview. During such
interview, the Proposer may be required to present its Proposal and to respond in detail to any
questions posed. Additional meetings may be held to clarify issues or to address comments, as
CLT deems appropriate. Proposers will be notified in advance of the time and format of such
interviews and/or meetings.
The Evaluation Committee will consider all relevant materials and information in making its
selection and recommendation to the Aviation Director, the Proposer that it determines is best
able to provide the Work.
CLT will inform the selected Proposer that it has been selected, subject to final agreement on all
terms and conditions of the Contract. If CLT and the Company are unable to agree on the final
terms, the selected Proposer will be excused from further consideration and CLT may, at its
option, select another Proposer.
The City shall have no obligations under this RFP until the Contract has been executed by
both parties.
10. Contract Award by City Council
The name of the selected Proposer will be submitted to the City Council or designee for final
approval and award (if applicable). Prior to the recommendation to the City Council or designee,
the successful Proposer must provide to the CLT an executed Contract which will be substantially
similar to the contract in Section 3 Exhibit B of this RFP. Upon approval of the Contract by City
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RFP# 26-13, Issue Date: 04/06/2026

Council or designee, the CLT will execute the documents and send a copy to the successful
Proposer. The City Council or designee may, in its sole and absolute discretion, accept or
reject the recommendation of the Evaluation Committee, the Contract and supporting
ancillary documents.
11. Accuracy of RFP and Related Documents
CLT assumes no responsibility for conclusions or interpretations derived from the information
presented in this RFP, or otherwise distributed or made available during this selection process. In
addition, CLT will not be bound by or be responsible for any explanation, interpretation or
conclusions of this RFP or any documents other than those provided by CLT through the issuance
of addenda. In no event may a Proposer rely on any oral statement in relation to this RFP.
Should a Proposer find discrepancies or omissions in this RFP or any other documents provided
by CLT, the Proposer should immediately notify CLT of such discrepancy or omission in writing,
and a written addendum may be issued if CLT determines clarification is necessary. Each
Proposer requesting a clarification or interpretation will be responsible for delivering such
requests to CLT as directed in this RFP.
The information contained in this RFP forms, exhibits and attachments, hereto, and any
addendum that may be issued, has been obtained from sources thought to be reliable, but the
City and its elected officials, officers, employees, agents and contractors, are not liable for the
accuracy of the information or its use by prospective respondents.
12. Proposer's Cost of Proposal Preparation
Proposers are responsible for all costs associated with the proposal process including, but not
limited to, the creation of the proposal and any interviews (if applicable). CLT will not accept any
promotional items as part of the proposal process and any such items included will either be
discarded or, if so requested, returned to the Proposer at Proposer's cost.
13. Attempts to Influence the Selection Process
Except for clarifying written questions sent to the RFP Project Manager, all Proposers, including
any and all persons acting on their behalf, are strictly prohibited from contacting City staff on or
regarding any matter relating to this RFP from the time the RFP is issued until the intent to award
is communicated to Proposers with the exception of requests for additional information made by
City Staff in their determination of responsibility and responsiveness of the Proposer (the
qualifications and experience of the Proposer).
CLT reserves the right to disqualify any Proposer who contacts a City staff or evaluation
committee members concerning this RFP other than in accordance with this RFP.
14. RFP Not an Offer
This RFP does not constitute an offer by CLT. No recommendations or conclusions from this RFP
process shall constitute a right (property or otherwise) under the Constitution of the United States
or under the Constitution, case law, or statutory law of North Carolina. No binding contract,
obligation to negotiate, or any other obligation shall be created on the part of CLT unless CLT and
the Proposer execute a Contract following award of such agreement.
15. Withdrawal of Proposal; Correction of Errors
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RFP# 26-13, Issue Date: 04/06/2026

Withdrawal of the proposal may occur at any time prior to the submission deadline as set forth in
the RFP Schedule above, by written request, sent by email to the RFP Project Manager. A request
for withdrawal will not be effective until CLT has confirmed, in writing, the receipt of such request.
A request to withdraw a Proposal by telephone or facsimile shall not be considered a valid
request to withdraw a Proposal. Withdrawal of one proposal will not preclude the submission of
another timely proposal but no withdrawal will be allowed after the submission deadline.
If Proposer desires to amend a submitted Proposal before the Proposal Due Date, Proposer must
follow the withdrawal procedures described in this Section and resubmit the amended Proposal
on or before the Proposal Due Date in a manner consistent with the Submission Requirements.
The Proposer further agrees that in the event of any obvious errors, CLT reserves the right to
waive such errors in its sole discretion.
16. Disqualification of Proposals
Without in any way limiting CLT's right to reject any or all Proposals, Proposers are advised that
any of the following may be considered as sufficient cause for the disqualification of a Proposer
and the rejection of a Proposal: (i) failure to meet the eligibility requirements set forth in the
Specifications or RFP; (ii) submission of more than one proposal by an individual, firm, partnership
or corporation under the same or different names, including the names it does business under
unless multiple or alternative proposals were specifically requested under this RFP; (iii) evidence of
collusion among proposers; or (iv) improper communication as described above. Proposals will
be considered irregular and may be rejected for omission, alterations of form, additions not called
for, conditions, limitation, unauthorized alternate proposals or other irregularities of any kind. All
the foregoing notwithstanding, however, CLT reserves the right to waive any such irregularities.
17. CLT's Rights and Options
CLT reserves the following rights, which may be exercised at CLT's sole discretion:
i. To supplement, amend, substitute, withdraw or otherwise modify this RFP at any time;
ii. To issue additional requests for information;
iii. To require a Proposer to supplement, clarify or provide additional information for CLT to
evaluate its Proposal, including without limitation, requests to provide samples of items
requested under this RFP;
iv. To conduct investigations with respect to the qualifications and experience of each Proposer;
v. To waive any defect or irregularity in any Proposal received;
vi. To share the Proposals with City and/or CLT employees and contractors other than the
Evaluation Committee as deemed necessary;
vii. To award all, none, or any part of the Work set forth in this RFP to one or more Proposers as
is in the best interest of CLT with or without re-solicitation;
viii. To discuss and negotiate with selected Proposer(s) any terms and conditions in the Proposals
including but not limited to financial terms;
ix. To enter into any agreement deemed by CLT to be in the best interest of CLT;
x. To reject any or all proposals submitted; and
xi. To re-advertise for proposals using this RFP or a different RFP or solicitation.
18. Representation by Broker
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RFP# 26-13, Issue Date: 04/06/2026

The City will not be responsible for any fees, expenses or commissions for brokers or their agents.
Communications by or between employees of or contractors to the City and any potential or
actual respondent broker or agent are not to be construed as an agreement to pay, nor will the
City pay any such fees, expenses or commissions. By submitting its proposal, respondent agrees
to hold the City harmless from any claims, demands, actions or judgments in connection with
such broker fees, expenses or commissions.
19. Ownership and Public Records Law
All proposals and supplementary material provided as part of this process will become the
property of the City. Proposers are advised that all information included in the material provided
is public record except for information that falls under one or more of the statutory exceptions set
forth in Chapter 132 and 66-152 et seq. of the North Carolina General Statutes. Proposer may
only designate information confidential that it, in good faith, considers a trade secret or
confidential under North Carolina public records and trade secret law. However, CLT reserves the
right to review and make any final determination on if any material submitted is in fact protected
by an exception to North Carolina's public record law. In submitting a proposal, each Proposer
agrees that the CLT may reveal any trade secrets or confidential information to CLT staff,
consultants or third parties assisting with this RFP and resulting Contract. Where information is
marked Trade Secret or confidential, Proposer agrees to indemnify, defend and hold harmless the
City and each of its officers, employees and agents from all costs, damages and expenses incurred
relating to the City choosing to withhold any material based on Proposer's designation of said
material as a trade secret or confidential.
20. Title VI Solicitation Notice:
As a condition of a grant award, the Sponsor shall demonstrate that it complies with the
provisions of Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq) and implementing
regulations (49 CFR part 21) including amendments thereto, the Airport and Airway Improvement
Act of 1982 (49 U.S.C. 47123), the Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.),
Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794 et seq.), the Americans with
Disabilities Act of 1990 (42 U.S.C. 12101, et seq.), U.S. Department of Transportation and Federal
Aviation Administration (FAA) Assurances, and other relevant civil rights statutes, regulations, or
authorities, including any amendments or updates thereto. This may include, as applicable,
providing a current Title VI Program Plan to the FAA for approval, in the format and according to
the timeline required by the FAA, and other information about the communities that will be
benefited and impacted by the project. A completed FAA Title VI Pre-Grant Award Checklist is
required for every grant application, unless excused by the FAA. The Sponsor shall affirmatively
ensure that when carrying out any project supported by this grant that it complies with all federal
nondiscrimination and civil rights laws based on race, color, national origin, sex, creed, age,
disability, genetic information, in consideration for federal financial assistance. The Department's
and FAA's Office of Civil Rights may provide resources and technical assistance to recipients to
ensure full and sustainable compliance with Federal civil rights requirements. Failure to comply
with civil rights requirements will be considered a violation of the agreement or contract and be
subject to any enforcement action as authorized by law.
21. E-Verify
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