Lanthanum-Modified Bentonite Treatments of Belleville Lake

Bid Documents for
Lanthanum-Modified Bentonite Treatments
of Belleville Lake
Wayne County, Michigan
Prepared For:
Charter Township of Van Buren
Prepared By:
Progressive Companies
1811 4 Mile Road, NE
Grand Rapids, MI 49525-2442
616/361-2664
Project No:
200100001
APRIL 2026

TABLE OF CONTENTS
CONTRACT DOCUMENTS PAGE
TABLE OF CONTENTS ................................................................................................................................. i
INVITATION FOR BIDS ................................................................................................................................ 1
INSTRUCTIONS TO BIDDERS .................................................................................................................... 2
INFORMATION FOR BIDDERS ................................................................................................................... 3
SPECIFICATIONS ........................................................................................................................................ 4
BID FORM ..................................................................................................................................................... 5
CONTRACT .................................................................................................................................................. 7
Appendix A - Bidder Questionnaire
Appendix B - Payment Submittal Form
i

INVITATION FOR BIDS
The Charter Township of Van Buren will be accepting bids for lanthanum-modified bentonite treatments of
Belleville Lake, Wayne County, Michigan. All bids shall be submitted to:
Charter Township of Van Buren
c/o Paul Hausler
Progressive Companies
1811 4 Mile Road, NE
Grand Rapids, MI 49525
phausler@weareprogressive.com
By 2 p.m. April 20, 2026.
Bids shall be accepted via mail or email.
Charter Township of Van Buren
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INSTRUCTIONS TO BIDDERS
1. The Owner is the Charter Township of Van Buren, hereinafter referred to as the "Board." The consultant
is Progressive Companies, Inc., hereinafter referred to as the "Consultant." Contact person for the
Consultant is Paul Hausler, telephone: 616/361-2664, e-mail: phausler@weareprogressive.com.
2. Prior to submitting their bid, the bidder shall examine the specifications and related documents attached
hereto and make a personal examination of the site in order to acquaint themselves with the conditions
under which they will be obliged to work.
The bidder shall make all the investigations necessary to thoroughly inform themselves regarding lake
conditions and equipment they may require for their operation. No plea for ignorance of existing
conditions shall be accepted.
3. Each bidder shall be certified for aquatic pest management; shall hold a valid commercial Pesticide
Applicator Business License from the Michigan Department of Agriculture and Rural Development in
accordance with Part 83 of Act 451 of 1994, as amended; and shall not be prohibited by the Michigan
Department of Environment, Great Lakes, and Energy from obtaining aquatic nuisance control permits.
4. Interpretations During Bidding: If a bidder finds omissions or discrepancies in the bid documents, they
should notify the Consultant at once so that the Consultant can issue an addendum to all bidders.
5. Preparation of Bids: Bids must be made on the required Bid Form furnished with the bid documents.
Blank spaces for bid prices must be printed in ink or typewritten, and the Bid Form must be fully
completed and executed when submitted.
Only 1 copy of Bid Form is required.
6. Each bidder shall complete the Bidder Questionnaire (Appendix A) and submit it with their Bid Form.
7. Each bid must be received by mail or email to Paul Hausler by 2 p.m. on April 20, 2026
If mailed, please mark the envelope with the following:
Belleville Lake Sealed Bid
Lanthanum-Modified Bentonite Treatments Do not open until 2 p.m. on April 20, 2026
8. Modification or Withdrawal of Bids: Any bid may be withdrawn prior to the scheduled time given for the
opening of bids.
Bids received after the time and date specified will not be considered.
Modification of bids in writing will be considered if received prior to the hour set for receiving of bids.
Bids shall remain firm for 90 days. If there are any reasons why the contract cannot be awarded within
this specified time period, the time of award may be extended by mutual agreement between the Board
and the bidder.
Charter Township of Van Buren
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INFORMATION FOR BIDDERS
1. Belleville Lake is located in Township, Wayne County, Michigan. The lake has a surface area of 1,250
acres. A depth contour map of Belleville Lake is provided in Figure 1.
Figure 1: Belleville Lake depth contour map.
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SPECIFICATIONS
1. Submittals:
a. Pursuant to provisions of Rule 97 Certifications, Applying Chemicals to Water, of P.A. 451 of 1994
(the Natural Resources and Environmental Protection Act), as amended, the Contractor shall obtain
a permit from the Michigan Department of Environment, Great Lakes, and Energy prior to applying
lanthanum-modified bentonite to Belleville Lake. The application for permit shall be submitted to
the Michigan Department of Environment, Great Lakes, and Energy prior to May 1, 2026. A copy
of said permit, in its entirety, shall be submitted to the Consultant by April 1 of each year this
contract is valid. Upon issuance of said permit, the Contractor shall be reimbursed the cost of the
permit application fee.
b. The Contractor shall furnish satisfactory proof of insurance coverage including worker's
compensation at statutory limits and general liability coverage for bodily injury and property damage
in the minimum amount of $1,000,000 for each occurrence of bodily injury and $1,000,000 for each
occurrence of property damage. Said general liability insurance shall include a Contractors
Pollution Liability Coverage Endorsement that will cover Contractor's liability for pollution related to
the application of herbicides, pesticides, or chemicals. The general liability insurance obtained must
name the Charter Township of Van Buren and Progressive Companies as additional insured.
Certificates of insurance for the coverage shall be delivered to the Consultant by April 1 of each
year this contract is valid. These certificates shall clearly indicate that the provisions of the
applicable policy are in compliance with the above requirements. If coverages confirmed by these
certificates will expire prior to the termination of this contract, certificates for renewals must be
delivered to the Board not less than ten (10) working days prior to the expiration date.
c. As a basis for payment, the Contractor shall submit a properly completed payment submittal form
(Appendix B) to the Consultant immediately following each lanthanum-modified bentonite
treatment.
2. The project timeframe is from May through September 2026.
3. Treatment areas, the number of acres to be treated, products and, in some instances, dose rates, will
be specified by the Consultant. Unless otherwise specified by the Consultant, the Contractor shall
conduct the treatment of the lake within ten (10) working days of receipt of written instruction from the
Consultant. Lanthanum-modified bentonite applications shall be timed such that no swimming or fishing
restrictions are in effect during holidays or weekends. The Contractor shall coordinate their activities
directly with the Consultant.
4. The Contractor shall have a GPS receiver and GPS software in order to upload GPS exchange files
that may be included with the written instructions from the Consultant.
5. The Contractor shall not apply lanthanum-modified bentonite to Belleville Lake, under contract with any
entity other than the Board, without explicit authorization from the Board, unless the Contractor has
obtained a separate permit from the Michigan Department of Environment, Great Lakes, and Energy.
6. Applications of lanthanum-modified bentonite to Belleville Lake must be conducted as approved by the
Michigan Department of Environment, Great Lakes, and Energy and be handled, stored, and applied
in a manner consistent with state regulations and manufacturer's instructions. The Contractor is
responsible for all postings and notifications required by Michigan Department of Environment, Great
Lakes, and Energy permit conditions. Acquisition of drinking water well information is the responsibility
of the Contractor.
7. The Contractor's boats, motors, trailers, and chemical application equipment must be thoroughly
washed before launching into Belleville Lake. Due to shallow lake depths in portions of Belleville Lake,
the use of air boats or shallow draft watercraft may be required.
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BID FORM
BID DATE: _____________________________________
BID TO: Charter Township of Van Buren
c/o __________________________________________
Progressive Companies
1811 4 Mile Road, NE
Grand Rapids, MI 49525
BID FROM: _________________________________________________________
(Company Name of Bidder)
_________________________________________________________
(Company Address)
_________________________________________________________
_________________________________________________________
_________________________________________________________
(Telephone Number)
In compliance with your invitation for bids, bidder hereby proposes to perform all work related to lanthanum-
modified bentonite treatments of Belleville Lake, Township, Wayne County, Michigan, in strict accordance
with the contract documents, within the time set forth therein, and at the prices stated below.
By submission of this bid, the bidder certifies that this bid has been arrived at independently without
consultation, communication, or agreement as to any matter relating to this bid with any other bidder or with
any competitor.
Further, the bidder also certifies that they have examined the contract documents and the location of the
work described herein and is fully informed as to the nature of the work and the conditions relating to its
performance.
The bidder understands that the acreages listed are approximate only and subject to either increase or
decrease. The bidder agrees that the unit prices named will be used if additions or deductions are made to
the quantity of work. Unit price adjustments shall be proportional to adjustments in dose. For example, if
Eutrosorb WC is used at a rate of 5 PDU per acre instead of the bid rate of 4 PDU per acre, the unit cost
would be increased by 25% (5/4 = 1.25).
The bidder shall include and be deemed to have included in his bid all Michigan sales and use taxes
currently imposed by legislative enactment and as administered by the Michigan Department of Treasury
on the bid date.
With the exception of the permit application fee, all work described in the contract documents and required
for completion of the project shall be considered as incidental work unless designated as a pay item on the
Bid Form.
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The undersigned, having familiarized themselves with the instructions to bidders and the specifications,
hereby proposes to perform everything required and to provide and furnish all of the labor, materials,
equipment, and all utility and transportation services necessary to perform and complete all the work
required for lanthanum-modified bentonite treatments of Belleville Lake in a workmanlike manner, all in
accordance with the specifications at and for the following named price to wit:
ITEM QUANTITY UNIT PRICE TOTAL
Eutrosorb WC @ 4 PDU/acre 100 Acres $ ______per acre $ ___________
Payment in 2026 will be made based on the bid unit price. Annual contract extensions are contingent upon
the discretion of the Board.
In the interest of expediting the award of this contract, the undersigned may be required to show that they
have performed work similar to that included under the proposed contract for which this bid is offered.
In submitting this bid, it is understood that the right is reserved by the Board to reject any and all bids and
to waive defects in the bids.
Signed this _______ day of ___________________, 2026
SIGNATURE
NAME AND TITLE: ________________________________________________________________
(Printed)
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CONTRACT
THIS AGREEMENT, made and entered into this _____ day of ____________________________,
2026 by and between the Charter Township of Van Buren, hereinafter called the "Board," and
________________________, hereinafter called the "Contractor," to wit:
1. That the bid form, instructions to bidders, specifications, and addenda hereto attached or herein
referred to, shall be and are hereby made a part of this agreement and contract.
2. That the Contractor shall furnish all labor, materials, and equipment necessary and do all the work as
set forth in the bid according to the specifications and contract documents, which have hereinbefore
been made a part of this contract in a manner, time, and place as herein set forth. If the Contractor fails
or omits to complete all of the requirements of this contract, they shall be responsible for corrections.
3. That the Contractor shall indemnify the Board, its officers, agents, servants, volunteers, and employees
from any and all liabilities, claims, liens, demands, and costs, including Contractor's own employees
and for loss or damage to any property in connection with or in any way incidental to or arising out of
the occupancy, use, service, operations, performance or non-performance of work in connection with
this contract resulting from negligent acts or omissions of Contractor, any Subcontractor, or any
employee, agent or representative of Contractor.
4. That the term of the contract is effective from the date above written until December 31, 2026, or earlier,
at the sole discretion of the Board.
IN CONSIDERATION WHEREOF, said Board promises and agrees to compensate said Contractor at
the unit price listed in the attached bid, dated _________________________________ _ , 2026.
Payments shall be made upon satisfactory completion of the lanthanum-modified bentonite treatments
based on a review of the treatment, payment submittal forms, and approval by the Consultant.
For the faithful performance of all of the stipulations, terms, and conditions of this agreement, said
parties respectfully bind themselves and their successors, heirs, executors, administrators, and assigns.
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IN WITNESS WHEREOF, the parties have hereunto set their hands, the day and year first above
written.
CHARTER TOWNSHIP OF VAN BUREN:
By: _______________________________________________________
(Signature)
Name: _______________________________________________________
(Printed)
Title: _______________________________________________________
(Printed)
CONTRACTOR:
By: _______________________________________________________
(Signature)
Name: _______________________________________________________
(Printed)
Title: _______________________________________________________
(Printed)
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