Professional Services GIS System Design and Implementation

Location:	Nebraska
Posted:	Jan 28, 2026
Due:	Feb 18, 2026
Agency:	State of Nebraska - Department of Transportation (NDOT)
Type of Government:	State & Local
Category:	99 - Miscellaneous C - Architect and Engineering Services - Construction D - Automatic Data Processing and Telecommunication Services R - Professional, Administrative and Management Support Services
Solicitation No:	RFQ-2602
Publication URL:	To access bid details, please log in.

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RFQ-2602

Request for Qualifications

Professional Services for NDOT GIS

Environment Restructuring

January 28, 2026

Statements of Qualifications are due Wednesday, February 18, 2026, 1:00 P.M.

GENERAL

In accordance with Nebraska Consultants’ Competitive Negotiation Act (Neb. Rev. Stat.

§81-1702), the Brooks Act (40 USC 1101), and 23 CFR 172.5, the State of Nebraska,

Department of Transportation (NDOT), is issuing a Request for Qualifications (RFQ) for NDOT

GIS Environment Restructuring. Qualified consultants are invited to submit a statement of

qualifications as outlined below. NDOT’s website referred to in this document is located at:

http://www.dot.nebraska.gov/business-center/consultant/

All consultants interested in providing professional services for NDOT are strongly encouraged

to review NDOT’s template Standard PE Agreement, Sample Fees and Payments Exhibit, and

Insurance Requirements for Professional Service Providers prior to responding to this RFQ.

By submitting a statement of qualifications in response to this RFQ, Consultant, and all

subconsultants, agree to meet the substantive requirements of these documents. These

documents can be found on NDOT’s website. An agreement will not be executed unless

consultant provides a current overhead (indirect cost rate) schedule and proof of meeting the

insurance requirements in the form of an Insurance ACORD. Further information regarding

insurance, including a checklist to assist in submitting an acceptable insurance certificate, can

be found at https://dot.nebraska.gov/business-center/consultant/insurance/.

This RFQ does not commit NDOT to award a contract, to pay any costs incurred in the

preparation of a response to this request, or to procure or contract for services. NDOT reserves

the right to award contracts to more than one qualified consultant, to accept or reject any or all

responses received as a result of this request, to negotiate with any qualified consultant or to

modify or cancel in part or in its entirety the RFQ, if it is in the best interest of NDOT to do so.

Nebraska Public Records Act

In accordance with Nebraska Revised Statute 84-712 et.seq., Nebraska Public Records Act,

documents provided to NDOT are public records subject to disclosure unless consultant

requests in writing that documents must be kept confidential and can demonstrate that such

records are confidential under federal or state law.

Required Title VI Non-discrimination General Assurance

The Nebraska Department of Transportation, in accordance with the provisions of Title VI of

the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations,

hereby notifies all bidders/offerors that it will affirmatively insure {ensure} that any contract

entered into pursuant to this advertisement, disadvantaged business enterprises will be

afforded full opportunity to submit bids in response to this invitation and will not be discriminated

against on the grounds of race, color, or national origin in consideration for an award.

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RFQ-2602

STANDARD WORK CATEGORIES

Standard Work Categories anticipated on this project are listed below. Consultant/team must

be certified in the following Standard Work Categories. Information regarding the Standard

Work Categories can be found on NDOT’s website.

102 Transportation Planning

BASIC SCOPE OF SERVICES

Overview of the work

The Consultant shall provide professional GIS consulting and implementation services to

assist the Nebraska Department of Transportation (NDOT) GIS Section in restructuring its

enterprise GIS environment. The primary objective is to access and transition from the current

state-shared ArcGIS portal environment, which introduces instability and limited administrative

control, to a fully dedicated, NDOT-controlled, high-availability ArcGIS Enterprise deployment

with ArcGIS Roads and Highways (on-premise installation).

This work encompasses GIS system architecture, assessment, design, data migration,

application integration, testing, deployment, knowledge transfer and training. The project

directly supports NDOT's engineering, planning, safety, environmental, and construction

delivery functions by ensuring stable, scalable, and secure access to critical linear-referenced

transportation data layers and applications.

The restructuring of the GIS environment enhances the effective use of engineering data and

programs that include, but not limited to, the following;

Culvert Inventory

Outfall Collection Inventory

Average Daily Traffic Counts

Overhead Structures Inventory

National Functional Classification

Pre-Scoping Planning Data

Maps

Environmental Reviews

Development Permit Reviews

Section 4(f) Data & Reports

Environmental Permit Reviews

Speed Limits Data

Horizontal Curve Data

Survey Point Data

ROW Corridor Protection

Traffic Signal Data

Local Public Agency Plans

Crosswalk Data

Qualifications, Knowledge and Experience

The Consultant (and key personnel assigned to tasks) must possess the following minimum

qualifications:

• At least 10 years of demonstrated experience designing, deploying, and administering

ArcGIS Enterprise (versions 11.3) in high-availability configurations for public-sector

transportation agencies or similar sized organizations.

• Proven experience implementing Esri Roads and Highways (including event layers, LRS

networks, and linear referencing workflows) in at least three state or provincial DOT

environments.

• Demonstrated successful migrations of transportation GIS data from ArcGIS Online/Portal

shared environments to dedicated on-premise ArcGIS Enterprise deployments.

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RFQ-2602

• Expertise with FHWA Highway Performance Monitoring System (HPMS) data

requirements, All Roads Network of Linear-referenced Data (ARNOLD), and linear

referencing standards.

• Strong knowledge of transportation industry standards, including:

o Esri Roads and Highways best practices

o FHWA HPMS Field Manual and submittal requirements

o Metadata standards and implementation in ArcGIS Enterprise Portal and GIS

Enterprise geodatabases.

• Experience integrating ArcGIS Enterprise with Bentley ProjectWise using Safe Software

FME for automated data flows (e.g., survey, ROW, drone deliverables, e-Ticketing). – nice

to have but probably not necessary for this project.

• Key personnel must hold current Esri technical certifications (e.g., ArcGIS Enterprise

Administration Professional/Associate, Roads and Highways specialty, or equivalent). Not

sure if this is needed.

• The consultant must be licensed in Esri, licensure in GSIP or PMP is desirable

Software and Equipment Requirements

• All work shall utilize current Esri-supported versions of ArcGIS Enterprise (base

deployment + Portal + Data Store + one or more ArcGIS Server sites), ArcGIS Pro, and

ArcGIS Roads and Highways.

• Safe Software FME Desktop and/or FME Flow (formerly FME Server) for ETL and

integration tasks.

• Microsoft Windows Server (current LTS versions), SQL Server, and supporting

infrastructure for high-availability (load balancers, shared storage, etc.).

• All required Esri software licenses and extensions (including Roads and Highways) will be

provided by NDOT.

• No specialized equipment is required beyond standard consultant computing resources

capable of remote access to NDOT virtual environments.

Expectations for the Deliverables

Major deliverables include:

• Current Environment Assessment Report (including gap analysis and risk mitigation

recommendations)

• High-Availability ArcGIS Enterprise Architecture Design Document (including deployment

topology, security plan, backup/disaster recovery strategy) for future NDOT GIS enterprise

environment

• Migrated and validated transportation GIS datasets in the new Roads and Highways LRS

• Configured and tested integrations (ProjectWise ↔ ArcGIS via FME, e-Construction,

dashboards, etc.)

• Training materials and delivery (hands-on sessions for GIS staff and end-users)

• Technical/instructional manuals for system administration, data maintenance, and

application workflows

• Final documentation As-built documentation that contains a complete, accurate, and final

set of GIS data, databases, maps, metadata, and system configuration that exactly reflects

what was actually built and implemented at the end of the project, not just what was

originally planned or designed.

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RFQ-2602

All deliverables shall be provided in both draft and final form. Drafts will be submitted for NDOT

review and comment; final versions shall incorporate NDOT comments and be approved in

writing by the NDOT Project Manager.

Electronic deliverables shall be provided in native Esri formats (File Geodatabase, ArcGIS Pro

project packages, Portal items) and open formats (PDF/A, Excel, Word) and shall be fully

compatible with ArcGIS Enterprise 11.x and ArcGIS Pro 3.x. All data and configurations must

comply with FHWA HPMS requirements, NDOT data standards, and Esri Roads and Highways

best practices.

NDOT reserves the right to review and opportunity for review and approval of all major

deliverables prior to final acceptance. Work will primarily be performed remotely or at

Consultant offices, with occasional on-site presence at NDOT facilities in Lincoln as required

for deployment, training, or troubleshooting.

Some tasks will be performed on an as-needed basis and emergency/response tasks (e.g.,

critical system outages affecting project delivery) shall be initiated within 4 hours of notification.

All deliverables become the sole property of NDOT and may be incorporated into NDOT's

production systems, shared with partner agencies, or used for ongoing maintenance and

enhancements without additional licensing restrictions. The Consultant grants NDOT unlimited

rights to use, modify, and distribute all work products produced under this contract.

DETAILS

It is anticipated that three (3) consultants will be shortlisted for interviews, with one (1)

consultant will be awarded the contract for the work. The evaluation criteria to be used for the

short-listing and final selection are outlined below. The payment method for the contract may

be Lump Sum, Cost Plus Fixed Fee, or Specific Rates of Compensation.

NDOT reserves the right to abandon or terminate any contract at any time and either re-

advertise services or utilize its own forces. NDOT also reserves the right to accomplish

services for future phases on all projects with the selected consultant, select another

consultant, or utilize its own forces.

NDOT will not hold a briefing. All information is contained within this RFQ and on NDOT’s

website. If additional information is deemed necessary, it will be posted on the same web page

as this RFQ and will be labeled as an update. Consultants interested in this RFQ are

responsible for checking for updated information.

Interested consultants must be certified by NDOT or have a completed certification form on file

with NDOT prior to the deadline identified in the Schedule of Activities. Instructions for

completing the NDOT Annual Consultant Certification form is available at:

https://dot.nebraska.gov/media/g1qb344b/cert-instruc-annual-certification.pdf

Please submit your Drug-Free Workplace Policy (DF Policy) separate from the response to

this RFQ (DF Policy Example). The DF Policy is a one-time submittal to NDOT. Please do

not re-submit unless your DF Policy has changed or you never have previously submitted a

DF Policy. While the DF Policy is not a submittal requirement, all consultants must have an

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RFQ-2602

acceptable DF Policy on file prior to the deadline identified in the Schedule of Activities. If

necessary, the consultant’s DF Policy may be submitted via email to:

NDOT.PDAnnualCertification@nebraska.gov

Please do not call or write NDOT staff for information regarding the services in this RFQ.

Email all inquiries/questions to NDOT Procurement Engineer, at:

ndot.pdRFQinfo@nebraska.gov or call (402) 479-4778.

EVALUATION CRITERIA

Short List (70 pts)

A. QUALIFICATIONS (30 PTS)

1. Demonstrated qualifications, experience, and technical expertise of the project

manager and key team members to successfully perform the required work.

2. Qualifications, capacity, and demonstrated performance of key subconsultants,

including their ability to effectively support and integrate with the prime consultant

team.

3. Firm’s demonstrated understanding of NDOT’s mission, business processes, and

operational functions as they relate to the GIS team and supporting enterprise

systems.

4. Relevance, complexity, and applicability of comparable projects completed by the

Consultant, including demonstrated success on projects of similar scope, scale, and

technical requirements.

B. PERFORMANCE DATA (20 PTS)

1. Documented performance evaluations or other evidence assessing the

Consultant’s quality of work, responsiveness, and overall effectiveness on

comparable projects for public-sector or similar clients.

2. Demonstrated adherence to applicable standards, specifications, and

requirements, including the completeness, accuracy, and timeliness of project

plan and deliverable submittals on previous projects.

3. Demonstrated ability to meet project schedules, including effective

management of milestones, deadlines, and corrective actions to address

schedule impacts or delays.

4. Demonstrated ability to work cooperatively and communicate effectively with

client staff, stakeholders, and project teams, including responsiveness to

feedback and coordination throughout the project lifecycle.

5. Documented past performance based on references provided by the

Consultant, including work performed for state DOTs, local governments, or

comparable public-sector or private-sector clients. The Consultant shall provide

a minimum of two (2) relevant references with contact information in the

proposal.

C. UNDERSTANDING OF THE SERVICES TO BE PROVIDED (20 PTS)

1. The Consultant demonstrates a clear and comprehensive understanding of the

nature, scope, and intent of the project to be assigned under this agreement,

including anticipated technical, operational, and coordination requirements.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.