Town of Needham
Department of Public Works
Public Services Administration Building, 500 Dedham Avenue
Needham, Massachusetts 02492
Telephone (781) 455-7550
ACKNOWLEDGEMENT OF RECEIPT
Release Date
November 13, 2025
Bid Title
On-Call Repair Services
Bid Number
Number of
Documents
Pre-Bid Meeting
26DPW177C
The Bid Package consists of 2 PDF documents. Returning this form
confirms receipt of all the documents.
N/A
Questions Due
November 26, 2025 at 5:00pm
December 4, 2025 at 1:30pm, Administration Office of the
Bids are Due
Department of Public Works located at the Public Services
Administration Building, 500 Dedham Ave., Needham, MA, 02492
Please provide the requested information below as acknowledgment that you have received
our bid package noted above. It is recommended that interested bidders complete this
acknowledgment and return via email to dpwbids@needhamma.gov. Only by doing
this, will the Town be able to provide notification of any addenda or answered questions
relating to this bid. Only those companies or individuals shown on the Distribution
Register will receive addenda to this bid. By completing and returning this
acknowledgement will ensure you are recorded on the Distribution Register.
Proposals from companies or individuals not acknowledging the addenda may be rejected
as not responsive.
Name of Company or
Individual
Name / Title of
Contact
Address
City/Town, State, Zip
Code
Telephone Number
Fax Number
Email Address
Signature
Date
Addenda will be posted to the Town’s website. Please check the website for addenda before
submitting your bid to the Town. Bidders who access the bid package from the Town’s
website are responsible for checking the website periodically for any addenda that may be
issued by the Town.
26DPW177C
1
On-Call Repair Services
26DPW177C
Release
Date
November 13, 2025
Pre-Bid
Conference
Deadline
for
Questions
Bids Due
N/A
November 26, 2025 at 5:00pm
December 4, 2025 at 1:30pm
Director of Administration
PSAB
500 Dedham Ave.
Needham, MA 02492
26DPW177C
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(Advertised in the Hometown Weekly issue of Thursday, November 13, 2025)
(Advertised on the MNPA’s website, Thursday, November 13, 2025)
(Published in the Central Register issue of November 12, 2025)
(Advertised on CommBuys on Thursday, November 13, 2025)
LEGAL NOTICE
Town of Needham
Invitation for Bid (IFB)
Bid # 26DPW177C
On-Call Repair Services
The Town of Needham is accepting sealed bids for On-Call Repair Services. Copies of the Invitation for
Bid (IFB) package will be available beginning November 13, 2025 at the Administration Office of the Public
Works Department, 500 Dedham Ave., Needham, MA 02492 Monday through Friday during normal business
hours, or from the Town’s web site www.needhamma.gov/bids.aspx and will be available until the
submission deadline.
Sealed bids must be submitted no later than 1:30pm, December 4, 2025 to the Administration Office of
the Public Works Department, Town of Needham, 500 Dedham Ave., Needham, MA 02492. LATE BIDS WILL
NOT BE CONSIDERED. Bids will be publicly opened after the submission deadline on December 4, 2025 at
1:30pm. The Town reserves the right to reject any and all bids as determined to be in the best interests of
the Town and to waive minor informalities. This legal notice is also posted on the Massachusetts Newspaper
Publishers Association’s (MNPA) website at http://masspublicnotices.org/.
Kathleen King
Town Manager
November 13, 2025
26DPW177C
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IFB 26DPW177C
On-Call Repair Services
Procurement in Brief
Primary
Procurement
Contact
Contract
Manager
Ashley Ellis, Management Analyst
781-455-7550
Mike Retzky, Superintendent of Water, Sewer, and Drains
Bid Package
Available
November 13, 2025 - Information and details of bidding requirements may be obtained
at the Administration Office DPW, PSAB, 500 Dedham Ave., Needham, MA 02492, or
online at the Town’s web site http://www.needhamma.gov/bids.aspx.
Pre-Bid
Meeting
Bid Deposit
N/A
5% bid deposit is required as part of bid
Deadline for
Written
Questions
November 26, 2025 at 5:00pm
By Mail: DPW - 500 Dedham Ave., Needham, MA 02492
By Email: dpwbids@needhamma.gov
Questions are to be clearly labeled as: QUESTIONS - On-Call Repair Services,
26DPW177C
Addenda
If any changes are made to this bid, an addendum will be issued. Addenda will be posted
on the Town’s webpage and emailed to all bidders on record as having received the bid
package.
When and
where bids
are due
Where bids
will be
opened
Contract
Award
1:30pm, December 4, 2025, Administration Office DPW, PSAB, 500 Dedham
Ave., Needham, MA 02492.
LATE BIDS WILL NOT BE CONSIDERED
Webster Room, Public Service Administration Building, 500 Dedham Avenue,
Needham, MA 02492 (immediately following submission deadline)
January 2026
Approval of Town Manager and Town Counsel is REQUIRED
Contract
Length
This Agreement shall be for a term commencing January 1, 2026 and ending
December 31, 2026. This agreement may be renewed or extended for up to 2
years, in one-year terms, at the sole discretion of the Town.
26DPW177C
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Upon Award of Contract
Payment Bond
50% payment bond
Performance Bond
Will NOT be Required
Insurance
Refer to Contract Terms
* Facsimile transmissions for written inquiries must be sent prior to the above date and time deadlines.
Any hand delivery or facsimile received after the due date and time will not be addressed. The time/date
stamp machine located in the receiving office will govern for the date and time requirements mentioned
in the table above and throughout this document. Please allow enough time for hand delivery or
facsimile transmissions.
** The time for award may be extended by the Town. The Town reserves the right to change, delay,
cancel, or expedite the contract award date. The Bidder agrees that the offer is effective for (a) at least
ninety (90) calendar days from the opening date of the bids (b) a contract is executed, or (c) this bid is
cancelled, whichever of (a), (b) or (C) occurs first. The Town reserves the right to reject any and all bids
as determined to be in the best interests of the Town and to waive minor informalities.
26DPW177C
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
