Event Management Platform

Location:	Maryland
Posted:	Oct 5, 2026
Due:	Oct 12, 2026
Agency:	State Government of Maryland
Type of Government:	State & Local
Category:	D - Automatic Data Processing and Telecommunication Services
Solicitation No:	BPM058710
Publication URL:	To access bid details, please log in.

ID:	BPM058710
Title:	Event Management Platform
Status:	Open
Due / Close Date:	10/12/2026
Publish Date:	10/5/2026 4:07:37 PM
Main Category:	Cloud-based platform as a service
Solicitation Type:	RFP: Double Envelope Proposal
Issuing Agency:	Maryland State Department of Education

Solicitation Summary

Title

BPM058710

Alternate ID

R00B6600076

Functional Area #

Round #

Status

Open

Due / Close Date (EST)

Oct 12 2026 5:00PM

Solicitation Type

RFP: Double Envelope Proposal

Main Category

Automation control devices and components and accessories

Issuing Agency

Maryland State Department of Education

Procurement Officer / Buyer

Kenya DECOSTA

kenya.decosta@maryland.gov

Solicitation Summary

The purpose of this RFP is to solicit a Contractor to provide and manage a Software as a Service (SaaS) event platform for MCSS’ largest event; the School Safety Conference held annually in July. The readily available customizable event management platform shall be used for registrations, kiosks and check-ins, name or ID badge printing, attendance tracking, surveys and feedback function, speaker portfolio management, and exhibitor profile management.

Additional Instructions

Project Cost Class

Pre-Bid Conference Information

Pre-Bid Conference Date (EST)	Pre-Bid Conference Details

Small Business Reserve Designation

Procurement Program Participation Goals

VSBE Participation (%)

1.0

MBE Participation (%)

2.50

African American MBE Participation (%)

Asian American MBE Participation (%)

Hispanic American MBE Participation (%)

Women-Owned MBE Participation (%)

DBE Participation (%)

SBE Participation (%)

Socio Economic Participation Criteria

	Procurement Officer / Buyer Kenya DECOSTA
Alternate Link

Attachments

Selected

Title	Type	Att.	Last Modified on UTC-4	Creation Date UTC-4	Validity End Date
Amendment 1	Amendment (Approved)	Addendum 1_Q & A.pdf	10/5/2026 4:04:49 PM	10/5/2026 4:04:49 PM
RFP	Technical Documents (Approved)	EMP-RFP_MCSS-002_FINAL.pdf		9/2/2026 10:00:45 AM
Appendix 1: Abbreviations and Definitions	Technical Documents (Approved)	Appendix 1-Abbreviations and Definitions.docx		9/2/2026 10:02:11 AM
Appendix 4: MBE Participation Goal	Technical Documents (Approved)	Appendix 4- MBE Participation Goal 2026.docx		9/2/2026 10:02:45 AM
Appendix 5: VSBE Participation Goal	Technical Documents (Approved)	Appendix 5- VSBE Participation Goal 2026.docx		9/2/2026 10:03:21 AM
Appendix 6: Living Wage	Technical Documents (Approved)	Appendix 6-Living Wage.docx		9/2/2026 10:03:59 AM
Appendix 9: Table C	Technical Documents (Approved)	Appendix 9.-SAAS Event Management Platform -MCSS R00R6600426 - TABLE C.xlsx		9/2/2026 10:04:44 AM
Appendix B: Bid Form	Technical Documents (Approved)	Appendix B-Bid Form_R00B6600076.xlsx		9/2/2026 10:05:15 AM
Appendix 3: Labor Categories	Technical Documents (Approved)	Appendix 3-Labor Categories.docx		9/2/2026 10:06:32 AM
Attachment D1-A (MBE Participation Schedule)	Technical Documents (Approved)	Attachment D-1A - Effective 9-1-26.pdf		9/2/2026 10:07:59 AM
Attachment D (MBE Forms)	Technical Documents (Approved)	Attachment-D-MBE-Forms-Effective-9-1-26.pdf		9/2/2026 10:08:41 AM
Attachment A: Bid Proposal Affidavit	Technical Documents (Approved)	Attachment-A-Bid-Proposal-Affidavit.pdf		9/2/2026 10:10:19 AM
Attachment E: VSBE Forms	Technical Documents (Approved)	Attachment-E-VSBE-Forms-Effective-9-1-26.pdf		9/2/2026 10:11:05 AM
Appendix I: Conflict of Interest	Technical Documents (Approved)	Attachment-I.-Conflict-of-Interest-Affidavit.pdf		9/2/2026 10:12:20 AM
Appendix K: Location of Performance Disclosure	Technical Documents (Approved)	Attachment-K.-Location-of-the-Performance-of-Services-Disclosure.pdf		9/2/2026 10:13:16 AM
Attachment L: Reference Checks	Technical Documents (Approved)	Attachment-L.-Reference-Checks.pdf		9/2/2026 10:13:50 AM
Attachment M: List of State Projects	Technical Documents (Approved)	Attachment-M.-List-of-Current-or-Prior-State-Contracts.pdf		9/2/2026 10:14:33 AM
Attachment N: Legal Action Summary	Technical Documents (Approved)	Attachment-N.-Legal-Action-Summary.pdf		9/2/2026 10:15:09 AM
Attachment P: Prime Contractor List of Subcontractors	Technical Documents (Approved)	Attachment P. Prime Contractor List of ALL Subcontractors.v2.2026.xlsx		9/2/2026 10:15:54 AM
Attachment S: Non Disclosure Agreement	Technical Documents (Approved)	Attachment-S-Non-Disclosure-Agreement-Contractor.pdf		9/2/2026 10:16:24 AM
Attachment U: Contract Affidavit	Technical Documents (Approved)	Attachment U. Contract Affidavit 8-26.pdf		9/2/2026 10:16:58 AM
Attachment Y: Data Use Agreement	Technical Documents (Approved)	Attachment-Y.-Data-Use-Agreement 4-26.docx		9/2/2026 10:17:33 AM
Exhibit 1: MBE-VSBE Research Factors	Technical Documents (Approved)	Exhibit 1_MBE-VSBE and SBR Research Factors.pdf		9/2/2026 10:44:20 AM
Exhibit 2: Sample Contract	Technical Documents (Approved)	Exhibit 2_Sample Contract.docx		9/2/2026 10:44:51 AM
Exhibit 4: Accessibility Policy	Technical Documents (Approved)	Exhibit 4_SOM Accessibility-Policy-Final.pdf		9/2/2026 10:45:25 AM
IT Supplemental	Technical Documents (Approved)	MCSS IT-Supplemental.docx		9/2/2026 10:45:48 AM

26 Record(s)

Event Management Platform

See also