MACON-BIBB COUNTY, GEORGIA
Request for Proposal (RFP)
FOR
Building Department Administration Service Provider
26-025-LH
95815
95816
96102
MACON-BIBB COUNTY
ISSUE DATE: DECEMBER 9, 2025
DUE DATE: JANUARY 8, 2026
MBE/WBE/DBE Participation: Minority, Women Owned, and other Disadvantaged Business
Enterprises are encouraged to participate in the solicitation process. Additionally, respondents are
encouraged to use M/W/DBE sub-consultants where possible. Small and other disadvantaged
businesses requiring assistance with the competitive process can contact Cherise Stephens, Small
Business Affairs at (478) 300-2297 or csthepens@maconbibb.us
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GENERAL
A. Invitation
Notice is hereby given that Macon-Bibb County will receive responses to this Request for Proposal (original plus 5
copies & Flash Drive) in the Procurement Department, 700 Poplar Street Suite 308, Macon, Georgia 31201, until
12:00 o’clock NOON at the time legally prevailing in Macon, Georgia on Thursday, January 8, 2026, for a
Building Department Administration Service Provider for Macon- Bibb County.
NO LATE RESPONSES WILL BE CONSIDERED
The names of responding firms will be publicly read on Thursday, January 8, 2026, at 2:00 P.M. in the Macon-
Bibb County Board of Commissioners Conference Room, located on the 700 Poplar Street (2nd Floor), Macon
Georgia 31201.
B. Definitions
Wherever the term “Owner”, “County”, or “Macon-Bibb County” occur in this document, it shall mean Macon-
Bibb County, a political subdivision of the State of Georgia acting through the Macon-Bibb County Board of
Commissioners.
C. Solicitation Documents
1. Bid documents may be examined and obtained on Macon-Bibb County website (and can) to be viewed
and downloaded from one of the links included below:
Georgia Procurement Registry website
http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100
Macon-Bibb County Procurement Page www.maconbibb.us/purchasing
D. Pre-Bid
A pre-bid mandatory conference is scheduled for 10:00 a.m., Wednesday, December 17, 2025, at Bibb
County Board of Commission Conference Room,700 Poplar Street, Macon, GA 31201, contractors must be
present in order to submit a response. Deadline for submitting questions is Friday, December 19, 2025, by
3:00 p.m. All questions must be submitted via email to Lhardwick@maconbibb.us
E. Bid Bond
Bids, in order to be considered, shall be accompanied by a bid bond, payable to the Owner, in amount not less
than five percent (5%) of the total base bid.
a) This bid security shall become payable to the Owner only if the bidder, to whom award is made, should fails to
execute a contract with the Owner and furnish bond and insurance in accordance with the terms of the
contract within ten (10) days after notification of award.
b) Contractor may submit a cashier’s check or certified check not less than 5% of the total base bid. The check
must be made out to “Macon-Bibb County” and include the bid number in the memo line of the check.
Personal Checks, business checks, and cash are strictly prohibited.
F. Submittals
Responses must be sealed and identified on the outside of the package as and delivered to
“26-025-LH Building Department Administration Service Provider”
Macon-Bibb County Procurement Department
700 Poplar Street
Suite 308
Macon, Georgia 31201
Telephone: (478) 803-0550
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Submissions may not be withdrawn for a period of one hundred and twenty (120) days after the deadline for
closing. Macon- Bibb reserves the right to reject any and all submissions and to waive technicalities and
formalities. Respondents shall carefully read the information contained herein and submit a complete response to
all requirements and questions as directed. Submittals and any other information submitted in response to the RFP
shall become the property of Macon-Bibb County.
G. Responsiveness
In order to be considered “responsive” the submission should include completed copies of the following
documents:
• Price Proposal Form
• Proposer Qualification Form
• List of Sub-Consultants
• Minority Participation Goal
• Financial & Legal Stability Statement
• Georgia Security and Immigration Compliance Act (E-Verify) Affidavit
• Non-Collusion Affidavit
H. Responsibility
In order to be considered “responsible” the submitting firm must meet the following minimum qualifications:
• Ten (10) years of experience providing the services included herein
• Licensed to do business in the State of Georgia
• Financially and legally responsible to perform the services included herein
I. Reservations
Macon-Bibb County will not provide compensation to Respondents for any expenses incurred by the
Respondent(s) for submittal preparation or for any demonstrations that may be made, unless otherwise expressly
stated or required by law.
Each submission should be prepared simply and economically, providing a straightforward, concise description of
your firm’s ability to meet the requirements of this RFP. Emphasis should be on completeness, clarity of content,
responsiveness to the requirements, and an understanding of the Owner’s needs.
Macon-Bibb County makes no guarantee that an award will be made as a result of this RFP and reserves the right
to accept or reject any or all submittals, with or without cause, waive any formalities or minor technical
inconsistencies, or delete any item/requirement from this RFP or contract when deemed to be in the Owner’s best
interest.
Macon-Bibb County will consider only representations made within the submission in response to this RFP. Owner
will not be bound to act by any previous knowledge, communication, or submission by the firms other than this
RFP.
Failure to comply with the requirements contained herein may result in the submission being deemed “non-
responsive” or “non-responsible”. Non-responsive submissions will not be reviewed for potential awards.
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J. Local Preference
1.
Macon-Bibb County reserves the right to award bids to County businesses and merchants whose bid is
within 5% (five percent) of the lowest responsive and responsible bid which conforms to the Invitation to
Bid.
K. Surety
I.
Whereas the anticipated Contracted Price exceeds $25,000, the bidder to whom award is made shall
submit a Payment Bond and a Performance Bond, both in amount of one hundred percent (100%) of
the Contract Price.
a)
Bonding company/Surety shall be:
(1) Rated B+ or better in current Key Rating Guide as issued by A.M. Best
Company, Oldwick, NJ.
(2) Licensed to do business in the State of Georgia.
II.
PROJECT DESCRIPTION
Macon-Bibb County (the “Owner) is seeking a Building Department Administration Provider to manage
and operate multiple buildings/departments. The intent of this project is for the Building Administration
Service Provider to perform tasks such as permit processing, inspection services, compliance monitoring,
etc. This will be an annual service contract.
Macon-Bibb County is interested in considering alternative or additional approaches offered by the
vendor for additional services, or value-added services options are encouraged to do so when responding
to this solicitation.
III. MINIMUM REQUIREMENTS
To be considered as “responsive”, all Proposers must provide documentation for the minimum
requirements listed below.
The Building Official shall be a graduate of a Bonafide college or university and possess a degree in
architecture, engineering, construction technology or other related degree acceptable to the appointing
authority. The Building Official shall have at least five (5) years’ experience as combination of these
three (3) years, which shall have been in a position of responsible charge. The Building Official shall
possess or obtain, within eighteen (18) months of the date of employment as Building Official,
certification as a Certified Building Official (CBO) by the Council of American Building Officials or
International Code Council. Any equivalent combination of education and experience acceptable to
the appointing authority shall satisfy the qualification requirements. The Building Official shall be
appointed and/or regained by contract and approved by the governing authority.
Technical Staff Qualifications. The Building Official may utilize employees of business development
services, such as managers, inspectors, plans examiners, assistants, and other employees as authorized
by the director of Business Development Services. The Department of Business and Development
Services shall establish necessary qualifications, education, and experience necessary to carry out
their job responsibilities. Field inspectors, Plans Examiners, and Codes Inspection Manager positions
shall possess or obtain within eighteen (18) months of the date of employment, appropriate
certification administered through the certification program of the International Code Council. A
person shall not be hired as inspector of construction, plans examiner or Codes Inspection Manager
shall have at least 5 years’ experience as a contractor, engineer, architect, foreman, superintendent or
competent mechanic in trade for which they are being hired or any equivalent combination of
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education and experience acceptable to the Building Official. An Assistant Building Official shall
have the same qualifications as required for Building Official.
Authorized Representative of the Building Official. The Building Official may designate as his
deputy an employee in the department, during his absence or disability, to exercise all the powers of
the Building Official. If the Building Official is incapable of appointing a deputy-building official, the
governing authority may designate an individual to serve in his absence. Employees of the
department, in the performance of the normal usual responsibilities of the position for which they are
employed, shall have powers as delegated by the building official to ensure the enforcement of the
technical codes.
Restrictions on employees. No employee of Business Development Services, nor of the Building
Official shall be financially interested in the furnishing of labor, maintenance of a building, structure,
service system, or in the making of construction documents thereof, which is within the jurisdiction of
the department, unless he or she is the owner of such. No employee shall engage in any other action
which is inconsistent or in conflict with bis or her duties, or the interests and duties of the department.
The Company/Firm shall furnish the MBC, upon request, any and all documentation regarding
necessary licenses, permits, certifications, and/or registrations required by the laws or rules and
regulations of the City, local governments, the State of Georgia and the United States.
The Firm certifies that it is now and will remain in good standing with such governmental agencies
and that it will keep its licenses, permits, certifications, and/or registrations, etc. in order for the life of
the contract.
IV. SCOPE OF SERVICES
The Building Department Administration Service Provider is to assist Macon-Bibb County in the overall
administration of proposed services described herein this solicitation/scope of work.
Please see “Attachment B” for Scope of Work and “Attachment C” for Administrative Requirements
V.
SUBMITTAL FORMAT AND REQUIREMENTS
Submissions must be organized in a manner to display the required information in easily accessible
with table of contents and labelled tabs. Technical and Cost Proposals must be submitted in separate
envelopes.
Consultant Background
▪
Cover Letter/Letter of Interest
▪
Executive Summary
▪
History of the Consultant (including years in business)
▪
Contact information (including address(es), telephone/Fax numbers, email, etc.
▪
Structure/Organizational information of the firm (include principal(s), project team, if
applicable)
Experience/Qualifications
▪
Resume(s) of key personnel and their roles
▪
Licenses/Certifications
▪
Minium of three (3) reference list
▪
Minium of five (5) projects with similar scope and size
Management Technical Approach
▪
Provide a planned approach to overseeing building/department administration, coordination
of personnel and subcontractors, processing permits, estimating, and schedule control.
▪
Identify all proposed team members, to include internal personnel and subcontractors
providing required services described in solicitation. Include lines of reporting and the
primary contact information for the construction manager overseeing the project.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
