RFP - On-Call Supportive Urban Forest Tree Care Services (2026)
| Location: | Missouri |
|---|---|
| Posted: | Mar 18, 2026 |
| Due: | Apr 15, 2026 |
| Agency: | Overland city |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2026-03 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
2026-03
|
| Bid Title: |
RFP - On-Call Supportive Urban Forest Tree Care Services (2026)
|
| Category: | Professional Services |
| Status: | Open |
|
Attachment Preview
REQUEST FOR PROPOSAL
ON-CALL SUPPORTIVE URBAN FOREST
TREE CARE SERVICES
SEALED PROPOSALS DUE:
9:30 A.M. (PREVAILING LOCAL TIME)
WEDNESDAY, APRIL 15, 2026
Jason McConachie
Jason McConachie
City Administrator
RFP - On-Call Supportive Urban Forest Tree Care Services
Bid Package: 2026-03 - Date Issued: March 18, 2026
Page 1 of 89
SECTION 1. PUBLIC NOTICE
The City of Overland ("the City") is requesting proposals from experienced and qualified service
providers ("Contractor") for the purpose of providing on-call supportive urban forest tree care
services throughout the City of Overland, Missouri in accordance with the specifications contained
within.
The City has established special and specific qualifications for the proposals to assure quality of
the provided service. The Contractor shall possess skill and experience to perform quality work as
solely determined by the City, which qualifies it to provide on-call supportive community tree care
services as detailed and specified.
Proposals will be accepted until 9:30 A.M. (PREVAILING LOCAL TIME) WEDNESDAY,
APRIL 15, 2026.
An electronic version of this RFP is available on the City’s website:
https://www.overlandmo.org/bids.aspx
For general information regarding the request for proposal please contact Mr. Jason McConachie,
City Administrator, via email at jmcconachie@overlandmo.org.
Please include the phrase "TREE CARE SERVICES" in the subject line of the email.
Questions or requests for interpretation submitted via phone or voicemail will NOT be
answered.
Proposals should be submitted to:
Office of the City Clerk
Attn: Melissa J. Burton, MMC/MPCC
City of Overland
9119 Lackland Road
Overland, MO 63114
Proposals may be delivered in person, by carrier, or by mail. It is the sole responsibility of the
vendor to see that his/her proposal is received prior to the due date. Proposals submitted via email
or proposals submitted after the submittal deadline will NOT be considered.
Four (4) copies of the proposal should be submitted in a sealed envelope clearly marked "TREE
CARE SERVICES" with the name of the firm and with the date and time of the bid opening.
RFP - On-Call Supportive Urban Forest Tree Care Services
Bid Package: 2026-03 - Date Issued: March 18, 2026
Page 2 of 89
SECTION 2. INVITATION TO BID
The City of Overland ("the City") is requesting proposals from experienced and qualified service
providers ("Contractor") for the purpose of providing on-call supportive urban forest tree care
services throughout the City of Overland, Missouri in accordance with the specifications contained
within.
The City has established special and specific qualifications for the proposals to assure quality of
the provided service. The Contractor shall possess skill and experience to perform quality work as
solely determined by the City, which qualifies it to provide on-call supportive community tree care
services as detailed and specified.
Proposals will be accepted until 9:30 A.M. (PREVAILING LOCAL TIME) WEDNESDAY,
APRIL 15, 2026.
An electronic version of this RFP is available on the City’s website:
https://www.overlandmo.org/bids.aspx
For general information regarding the request for proposal please contact Mr. Jason McConachie,
City Administrator, via email at jmcconachie@overlandmo.org.
Please include the phrase "TREE CARE SERVICES" in the subject line of the email.
Questions or requests for interpretation submitted via phone or voicemail will NOT be
answered.
Proposals should be submitted to:
Office of the City Clerk
Attn: Melissa J. Burton, MMC/MPCC
City of Overland
9119 Lackland Road
Overland, MO 63114
Proposals may be delivered in person, by carrier, or by mail. It is the sole responsibility of the
vendor to see that his/her proposal is received prior to the due date. Proposals submitted via email
or proposals submitted after the submittal deadline will NOT be considered.
Four (4) copies of the proposal should be submitted in a sealed envelope clearly marked "TREE
CARE SERVICES" with the name of the firm and with the date and time of the bid opening.
The successful bidder shall comply with applicable State provisions concerning the payment of
prevailing wages on public works projects.
RFP - On-Call Supportive Urban Forest Tree Care Services
Bid Package: 2026-03 - Date Issued: March 18, 2026
Page 3 of 89
The successful bidder shall require all on-site employees to complete a ten-hour Occupational
Safety and Health Administration (OSHA) construction safety program provided by the contractor
which includes a course in construction safety and health approved by OSHA, or a similar program
approved by MoDOLIR which is at least as stringent as an approved OSHA program, as required
under Subsection 292.675.2 RSMo. All employees are required to complete the program within
SIXTY (60) CONSECUTIVE CALENDAR DAYS of beginning work under this contract. The
successful bidder shall also require all subcontractors under the contractor to provide the ten-hour
training program required under Subsection 292.675.2 RSMo. to such subcontractors’ on-site
employees.
Bid security in the amount of five (5%) percent of the Base Bid offered by the bidder as indicated
on the Bid Proposal form shall accompany the bid submittal. Bid security shall be in the form of
a bank draft or certified check drawn upon a responsible, solvent bank and payable to the City or
a satisfactory Bid Bond executed by the bidder and by a good and sufficient surety authorized to
do business in Missouri.
The City will affirmatively assure that in any contract entered into pursuant to this Notice to
Contractors, qualified minority business enterprises will be afforded full opportunity to submit
bids and will not be discriminated against on the grounds of race, color, religion, sex, age,
disability, familial status, national origin or political affiliation. If you are a person that requires
an accommodation or desires more information, please call 314-428-4321 or RELAY MISSOURI
1-800-735-2966 TDD not later than 5:00 P.M. on the last day proceeding the last day for accepting
bids. Offices are open between 8:00 A.M. and 5:00 P.M. Monday through Friday.
The City intends to award a contract for the Project based on the bid that, in the City’s sole
discretion, best meets the interests and requirements of the City. The City reserves the right in the
City’s sole discretion to reject any and all bids, to waive technicalities or deficiencies in any or all
bids, to negotiate with any or all bidders or others for more favorable terms or prices, and to award
a contract to other than the bidder submitting the lowest cost bid proposal, with or without
negotiation. The City reserves the right not to open a sole bid. Work shall continue uninterrupted
according to the Specifications.
RFP - On-Call Supportive Urban Forest Tree Care Services
Bid Package: 2026-03 - Date Issued: March 18, 2026
Page 4 of 89
SECTION 3. INSTRUCTIONS TO BIDDERS
The City of Overland ("the City") is requesting proposals from experienced and qualified service
providers ("Contractor") for the purpose of providing on-call supportive urban forest tree care
services throughout the City of Overland, Missouri in accordance with the specifications contained
within.
The City has established special and specific qualifications for the proposals to assure quality of
the provided service. The Contractor shall possess skill and experience to perform quality work as
solely determined by the City, which qualifies it to provide on-call supportive community tree care
services as detailed and specified.
3.1 GENERAL
3.1.1
All work shall be completed in accordance with the specifications for the same,
relating to the performance of such service.
3.1.2
The Bid Documents are on file at Overland City Hall, 9119 Lackland Road,
Overland, MO 63114.
3.1.3
An electronic version of this RFP is available on the City’s website:
https://www.overlandmo.org/bids.aspx
3.1.4
For general information regarding the request for proposal please contact Mr.
Jason McConachie, City Administrator, via email at
jmcconachie@overlandmo.org.
Please include the phrase "TREE CARE SERVICES" in the subject line of
the email.
Questions or requests for interpretation submitted via phone or voicemail will
NOT be answered.
3.1.5
Proposals will be accepted until 9:30 A.M. (PREVAILING LOCAL TIME)
WEDNESDAY, APRIL 15, 2026.
3.1.6
Bids may be delivered in person, by carrier, or by mail. It is the sole
responsibility of the vendor to see that his/her proposal is received prior to the
due date. Bids submitted via email or bids submitted after the submittal
deadline will NOT be considered.
3.1.7
Four (4) copies of the proposal should be submitted in a sealed envelope clearly
marked "TREE CARE SERVICES" with the name of the firm and with the
date and time of the bid opening.
RFP - On-Call Supportive Urban Forest Tree Care Services
Bid Package: 2026-03 - Date Issued: March 18, 2026
Page 5 of 89
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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