2023 Storm Damaged Embankment System and Roadway Shoulder Repair

COUNTY OF SIERRA
STATE OF CALIFORNIA
BIDDING DOCUMENTS, SPECIFICATIONS
AND CONTRACT DOCUMENTS
For
2023 Storm Damaged Embankment System and
Roadway Shoulder Repair - County Road 490 -
Brandy City Road - 1 Location
FEMA Project No. PA-09-CA-4699-PW-0554(648)
March 17, 2026

SIERRA COUNTY PUBLIC WORKS
2023 Storm Damaged Embankment
System and Roadway Shoulder
Repair - County Road 490 - Brandy
City Road - 1 Location
TABLE OF CONTENTS
PART 1 - BIDDING DOCUMENTS
Invitation to Bid
Instructions to Bidders
Bid Form
Bidder's Bond
Experience Statement
Bidder's Qualification
Subcontractor Listing
Equipment Supplier Listing
Worker's Compensation Certification
Non collusion Affidavit to be executed by Bidder and Submitted with Bid
PART 2 - PUBLIC WORKS CONTRACT
Scope of Work
Contract Time
Contract Price
Payments
Contract Documents
Performance and Labor & Material Bonds
Representations by Contractor
Amendment
Delay
Notices
Liquidated Damages
PART 3 - GENERAL CONDITIONS
PART 4 - NOTICE TO BIDDERS & SPECIAL PROVISIONS
PART 5 - PROJECT DRAWINGS

CONTRACT TIMELINE
1. RFI's NOT ACCEPTED AFTER 5:00 p.m., April 10, 2026
2. MANDATORY JOB WALK: Not Required
3. BIDS DUE: April 17, 2026, by 3:00 pm
(See page 1 of Invitation to Bid)
4. BID OPENING: April 17, 2026, at 3:01 pm
(See page 1 of Invitation to Bid)
5. BIDS TO REMAIN OPEN FOR 45 DAYS FROM DATE OF OPENING OF BIDS (See
page 16 of Instructions to Bidders)
6. NOTICE OF AWARD DUE WITHIN 45 DAYS OF OPENING OF BIDS (See page 16
of Instructions to Bidders and same as 3. above)
7. CONTRACT SIGNING AND BONDS DUE WITHIN 7 DAYS OF NOTICE OF
AWARD (See page 17 of Instructions to Bidders)
8. NOTICE TO PROCEED WITH WORK DUE WITHIN 7 DAYS OF CONTRACT
SIGNING (See page 18 of Instructions to Bidders)
9. CONSTRUCTION MUST BEGIN WITHIN 7 DAYS AFTER RECEIPT OF NOTICE TO
PROCEED
10. CONTRACTOR MUST GIVE 72 HOURS WRITTEN NOTICE OF DATE WORK WILL
COMMENCE.
11. WORK MUST BE COMPLETED WITHIN 90 CALENDAR DAYS OF MAILING OF
THE NOTICE TO PROCEED (See page 1 of Sample Contract)

PART 1 - BIDDING DOCUMENTS
Content:
Invitation to Bid
Instructions to Bidders
Bid Form
Bidder's Bond
Experience Statement
Bidder's Qualification
Subcontractor Listing
Equipment Supplier Listing
Worker's Compensation Certification
Non-collusion Affidavit to be executed by Bidder and Submitted with Bid

INVITATION TO BID
FOR: 2023 Storm Damaged Embankment System and Roadway Shoulder Repair - County Road
490 - Brandy City Road - 1 Location
LOCATED AT: Brandy City Road, approximately 3.6 miles northeast along Brandy City Road
from its intersection with Highway 49
Sealed bids will be received at the office of the
Sierra County Clerk-Recorder
100 Courthouse Square
Downieville, CA 95936
until 3:00 P.M. local time on April 17, 2026, for the above referenced project.
Bids received after said time will not be accepted and will be returned unopened.
At said place and time, and promptly thereafter, all bids that have been properly submitted will be
publicly opened and read aloud. All interested parties are invited to attend.
The work to be performed includes the following:
* Installing construction area signs
* Clearing and grubbing
* Slope excavation and grading
* Roadway reconstruction
* Constructing a shotcrete retaining wall
* Erosion and water pollution control
* Biological monitoring
* Maintaining traffic
* Disposing of surplus excavated material
All work shall be completed within the contract period of 90 calendar days following written
Notice to Proceed.
Bids shall be Combination of Lump Sum & Unit Prices. Bids must be for all of the work described
herein.
Plans, specifications, proposal forms, project manuals and all documents relating to this project
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can be downloaded from the Sierra County Website at www.sierracounty.ca.gov; transmitted
electronically; or be obtained at the office of the Department of Public Works, 101 Courthouse
Square, P.O. Box 98, Downieville, CA 95936 (Telephone: 530-289-3201) and may be seen at
said office.
There will be no charge for downloaded or electronically transmitted bid documents. Otherwise, a
non-refundable charge of $50.00 will be made for each set of documents, and an additional charge
of $25.00 will be made if those documents are mailed.
Contractor will be required to possess a General Class A contractor's license or other applicable
specialty license at the time the contract is awarded.
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All written requests, correspondence and/or communications of any kind regarding the project,
including any sealed bids that are submitted by mail, shall be addressed to
County of Sierra
Department of Public Works
P.O. Box 98
Downieville, CA 95936
Each bidder must submit a cashier's check, certified check or a bidder's bond in an amount
equal to 10% of the total amount of the bid.
The bidder to whom a contract is awarded will be required to furnish a performance bond
and a labor and materials bond guaranteeing faithful performance and payment of all debts related
to this contract.
The County of Sierra, in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat.
252) and the regulations of the Department of Commerce (15 C.F.R., Part 8), issued pursuant to
such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered
into pursuant to this advertisement, minority business enterprises will be afforded full opportunity
to submit bids in response to this invitation and will not be discriminated against on the grounds
of race, color, or national origin in consideration for an award.
This is a public works project. Pursuant to Sections 1770 and 1773 of the Labor Code of
the State of California, the County of Sierra has ascertained the general prevailing rate of wages
applicable to the work to be done. These rates are set forth in a schedule which is on file and
available in the office of the Department of Public Works, County of Sierra. Contractor shall not
pay less than the prevailing rate of wages. No bid will be considered unless it is made in
accordance with the provisions of the proposal requirements and conditions set forth in the contract
documents.
A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal,
subject to the requirements of Section 4104 of the Public Contract Code, or engage in the
performance of any contract for public work, as defined in this chapter, unless currently registered
and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section
for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business
and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the
contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract
is awarded.
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INSTRUCTIONS TO BIDDERS
FOR: 2023 Storm Damaged Embankment System and Roadway Shoulder Repair - County Road
490 - Brandy City Road - 1 Location
LOCATED AT: Brandy City Road, approximately 3.6 miles northeast along Brandy City Road
from its intersection with Highway 49
1. DEFINITIONS
Bidder: One who submits a bid directly to County as distinct from a sub-bidder who
submits a bid to a bidder
Successful Bidder: The lowest, qualified, responsive, responsible bidder to whom County
makes an award
Bidding Documents:
Invitation to Bid
Instruction to Bidders
Bid Form
Bidder's Bond
Experience Statement
Subcontractor Listing
Equipment Supplier Listing
Worker's Compensation Certification
Proposed Contract Documents
Any and all Addenda
2. COPIES OF CONTRACT DOCUMENTS
Complete copies of the drawings and project manual for use in preparing bids may be
obtained in accordance with the Invitation to Bid.
Partial sets of bidding documents will not be issued. Complete sets of bidding documents
shall be used in preparing bids. County assumes no responsibility for errors or misinterpretations
resulting from the use of incomplete sets of bidding documents.
County, in making copies of bidding documents available on the above terms, does so only
for the purpose of obtaining bids on the work and does not confer a license or grant for any other
use.
3. QUALIFICATIONS OF BIDDERS
Each bidder must be prepared to submit, within five days of County's request, written
evidence of bidder's qualifications to perform the work. Bidders may be required to submit
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evidence that they have a practical knowledge of the particular work bid upon, and that they have
the financial resources to complete the proposed work. In determining the bidder's qualifications,
the following factors will be considered: work previously completed by the bidder and whether
the bidder (a) maintains a permanent place of business, (b) has adequate plant and equipment to
do the work properly and expeditiously, (c) has the financial resources to meet all obligations
incident to the work, and (d) has appropriate technical experience. Each bidder may be required
to show that he or she has handled former work so that no just claims are pending against such
work. No bid will be accepted from a bidder who is engaged on any work that would impair his
or her ability to perform or finance this work.
Each bidder must hold a current valid General Class A contractor's license or other
applicable specialty license and shall type or write in a legible manner his or her California
Contractor's license number on the outside of the envelope or wrapper which contains the bid and
in the space provided on the bid form.
4. INSPECTION OF SITE OF WORK
Bidders are required to inspect the site of the work in order to satisfy themselves, by
personal examination or by such other means as they may prefer, of the location of the proposed
work and as to the actual conditions of and at the site of work. If, during the course of the
examination, bidder finds facts or conditions which appear confusing to bidder, bidder shall apply
to County for additional information and explanation before submitting the bid. However, no such
supplemental information so requested or furnished shall vary the terms of the specifications or
the Contractor's sole responsibility to satisfy himself or herself as to the conditions of the work to
be performed.
The submission of a bid by the bidder shall constitute the acknowledgment that, if awarded
the contract, bidder has relied and is relying on bidder's examination of (a) the site of the work, (b)
the access to the site, and (c) all other data, matters, and things requisite to the fulfillment of the
work and on bidder's own knowledge of existing conditions on and in the vicinity of the site of the
work to be constructed under the contract, and not on any representation or warranty of County.
No claim for additional compensation will be allowed which is based upon a lack of knowledge of
the above items.
Where technical reports or data have been utilized in the preparation of the contract
documents, bidder may rely upon the accuracy of the technical data contained in such reports but
not upon the interpretations or opinions contained therein for the completeness thereof for the
purpose of bidding or construction.
Where plans and specifications contain drawings of physical conditions in or relating to
existing surface conditions, including underground facilities, which are at or contiguous to the site,
bidder may rely upon the accuracy of the data contained in such drawings but not upon the
completeness thereof for the purposes of bidding or construction. If a mass diagram has been
prepared for a project, it is for design purposes only. If it is made available to bidders, County
assumes no responsibility whatever for the information contained therein and makes no guarantees
with respect to reliance thereon.
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