RFP P516-26 Beverage Distribution & Services for Café Ristra Cafeteria,...

Location:	New Mexico
Posted:	Jul 22, 2026
Due:	Jul 31, 2026
Agency:	University of New Mexico Health System
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	RFP P516-26
Publication URL:	To access bid details, please log in.

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RFP P516-26

Beverage Distribution & Services

THE UNIVERSITY OF NEW MEXICO HOSPITALS

PURCHASING DEPARTMENT

933 Bradbury Dr. SE, Suite 3165

ALBUQUERQUE, NM 87106

REQUEST FOR PROPOSAL (RFP)

RFP Number: P516-26

TITLE: Beverage Distribution

& Services

Offer Due Date/Time: ALL OFFEROR PROPOSALS MUST BE RECEIVED FOR REVIEW AND

EVALUATION BY THE PROCUREMENT SPECIALIST OR DESIGNEE NO LATER THAN 12:30 PM

MOUNTAIN STANDARD TIME/DAYLIGHT TIME ON July 31, 2026. Proposals received after this

deadline will not be accepted. The date and time of receipt will be recorded on each proposal.

The Regents of the University of New Mexico, for its public operation known as UNM Health Sciences

Center, specifically University of New Mexico Hospitals (“UNMH”) and UNM Sandoval Regional Medical

Center, Inc. (“SRMC”) (For the purposes of this RFP, UNMH and SRMC are collectively referred to as (”

UNMHSC”) UNMHSC invites you (“Offeror”) to submit an offer for material(s) and/or services set forth in

this Request for Proposal (RFP). Please read carefully the instructions, specifications, and Standard Terms

and Conditions, because failure to comply therewith may result in an offer being classified as unresponsive

and disqualified. New Mexico civil and criminal law prohibits bribes, gratuities and kickbacks. (13-1-191

NMSA 1978)

UNMHSC Procurement Specialist Contact Information: The UNMHSC has assigned a Procurement

Specialist who is responsible for the conduct of this procurement whose name, address, telephone number

and e-mail address is listed below:

Name:

Title:

Address:

Telephone:

E-mail:

Heather A Walsh

Procurement Specialist

933 Bradbury Dr. SE, Suite 3165

Albuquerque, NM 87106

505-489-7118

hawalsh@salud.unm.edu

Electronic Format and Hard Copies:

1. Only hard copies will be accepted and must be submitted manually via hand delivery, carrier

or first-class mail and must submit:

 One (1) Original, marked on the cover as “Original,”

RFP P516-26

Beverage Distribution & Services

 One (1) copy, marked on the cover of each as “Copy,”

 One (1) USB Drives

2. Hard copies must be printed in ink and corrections must be initialed. Proposals must be submitted in a

sealed envelope, box or package and must be clearly marked with the RFP Number, RFP Name and

Opening Date (see Offer Due By date above) in the lower left-hand corner. Failure to mark your sealed

proposal appropriately may result in your offer being opened early or your offer not being included in

the Request for Proposal opening.

3. Address of delivery of responses via express carrier, hand delivered or first-class mail must as follows:

The University of New Mexico Hospitals

Purchasing Department, Heather Walsh

933 Bradbury Dr. SE, Suite 3165

Albuquerque, NM 87106

4. Table of Contents:

Section I

Section II

Section III

Section IV

Section V

Section VI

Section VII

Exhibit A:

Exhibit B:

Exhibit C:

Exhibit D:

Exhibit E:

Exhibit F:

Exhibit G:

Scope of Work

Conditions Governing the Procurement

Standard Terms and Conditions

Additional Instructions to Offerors

Response Format

Evaluation Criteria

Organization of Proposal

Authorized Signature Page

Resident Veterans Preference Certification

Small and Small Disadvantaged Business Certification

The University of New Mexico Hospitals Supplier Conflict of Interest

and Debarment/Suspension Certification Form

Certification and Disclosure regarding Payments to Influence certain

Federal Transactions (April 1991)

Insurance Requirements

Cost Proposal

OTHER INFORMATION:

Freight Terms: FOB Destination

Payment Terms: NET 30

CANCELLATION: UNMHSC reserves the right to cancel without penalty, this RFP, the resultant

contract/purchase order, or any portion thereof for convenience, unsatisfactory performance, or

unavailability of funds.

RFP P516-26

SECTION I

SCOPE OF WORK

Beverage Distribution & Services

1.1 The purpose of this RFP is to establish vendor responsibilities for the supply, delivery, and

stocking of Red Bull, Arizona Tea & Calypso Lemonade products within the Café Ristra Cafeteria

retail, Happy Heart Bistro, Gift Shop & Caring Cup operations. This partnership is intended to

enhance beverage offerings for customers while allowing staff to focus on daily operational

priorities and customer service. RFP responses shall include the entirety of the Scope of Work.

Partial responses to the Scope of Work may be rejected from the RFP process.

Scope of Services

The vendor will provide the following services:

1. Product Supply

Maintain a variety of Red Bull, Arizona Tea & Calypso lemonade, Yerba Madre, Cold Brew NM,

Black Rifle Coffees, Bubblr’s (sparkling beverage), Jarritos Sodas, Mineral Agua’s, Mela

(watermelon beverage) products for Café Ristra cafeteria & Gift Shop retail sales, including regular,

sugar-free (SF), flavored, and seasonal product options as available.

- RedBull

 Original

 Sugar free

 Zero Carb Monk Fruit

 Coconut

 Watermelon

 SF Watermelon

 Amber – Strawberry Apricot

 SF Amber- Strawberry Apricot

 White Peach

 SF White Peach

 Seablue-Juneberry

 SF Seablue Juneberry

 Iced – Vanilla Berry

 SF Iced – Vanilla Berry

Seasonal flavors available during the year for a limited time:

 Spring/SF Spring

 Summer/SF Summer

 Fall/SF Fall

 Winter/SF Winter

- Arizona Teas (Currently ordered – other flavors available on request)

 Green Tea

 Half and Half

 Watermelon

 Sweet

 Mango

 Whipped Pineapple

- Calypso Lemonades (Currently ordered – other flavors available on request)

 Lemonade

 Strawberry

RFP P516-26

 Blue Raspberry

Beverage Distribution & Services

 Ensure products are fresh, within expiration dates, and properly packaged for retail display.

2. Weekly Ordering Process

 Complete product orders on a weekly basis in coordination with Café Ristra Cafeteria, Happy Heart

Bistro, Gift Shop & Caring Cup management.

 Monitor inventory levels to ensure adequate stock is available to meet customer demand.

 Communicate any product shortages, substitutions, or anticipated delays in a timely manner.

3. Delivery and Stocking Responsibilities

 Deliver products directly to the Café Ristra Cafeteria, Happy Heart Bistro, Gift Shop (3 locations)

& Caring Cup (3 locations) once per week or as otherwise agreed upon.

 Stock and rotate all Red Bull, Arizona Tea & Calypso lemonade, Yerba Madre, Cold Brew NM,

Black Rifle Coffees, Bubblr’s (sparkling beverage), Jarritos Sodas, Mineral Agua’s, Mela

(watermelon beverage products within designated refrigeration and display areas.

 Maintain organized, clean, and visually appealing displays to support sales and customer

satisfaction.

 Remove outdated or damaged product as needed.

4. Operational Support

Provide consistent inventory support that minimizes the workload on staff. Allow employees to focus on

other operational responsibilities, customer service, food preparation, and departmental priorities.

Collaborate with Café Ristra Cafeteria, Happy Heart Bistro, Gift Shop & Caring Cup leadership regarding

product performance and recommendations for new offerings.

5.Vendor Expectations

 Maintain professional communication with cafeteria management.

 Adhere to all facility delivery guidelines, food safety standards, and operational policies.

 Ensure timely deliveries and dependable stocking practices.

 Support promotional opportunities and seasonal product offerings when appropriate.

 Acquire & Maintain Hospital Vendor Access.

6.Benefits to Café Ristra Cafeteria, Gift Shop & Caring Cup Operations

This service model provides the Café Ristra Cafeteria, Happy Heart Bistro, Gift Shop & Caring Cup with:

 Increased beverage variety for customers.

 Improved inventory management and product availability.

 Reduced labor demands on Café Ristra Cafeteria, Happy Heart Bistro, Gift Shop & Caring Cup staff.

 Enhanced operational efficiency by allowing staff to focus on core responsibilities.

 Improved presentation and merchandising of retail beverage products.

7. Term of Service The agreement will remain in effect based on mutual satisfaction and operational needs,

with periodic reviews conducted between Café Ristra Cafeteria, Happy Heart Bistro, Gift Shop, and Caring

Cup leadership and vendor representatives.

8. Approval

Prepared for review and discussion regarding beverage supply and stocking services for cafeteria operations.

Minimum Requirements:



Awards will be given for a minimum 3-year duration contract.



UNMH will not pay for any standard Shipping or Handling with regard to any awards.



Vendor representatives shall be in full compliance with Vendor policy. See Vendor

Handbook.



Service

Excellent customer service for University of New Mexico Health System

member’s current and future needs will be expected as evidenced by:

 The vendor relationship shall support the need for timely and accurate information

as requested by UNMHSC.

RFP P516-26

Beverage Distribution & Services

 Vendor will service outlying locations to include:

University of New Mexico Hospital

 Café Ristra Cafeteria

 Happy Heart Bistro

 Gift Shop (three locations)

 Caring Cup (three locations)

To the best of the knowledge of UNMHSC the information provided in this RFP is accurate.

Nonetheless, nothing in this RFP is intended to relieve Offerors from undertaking their own

investigations or inquiries or performing other due diligence or forming their own opinions and

conclusions with respect to the matters addressed in this RFP. The UNMHSC does not represent or

warrant that the information is comprehensive or exhaustive and assumes no responsibility for the

completeness or accuracy of the information. In particular, where information includes historical

data or information, the UNMHSC makes no representation or warranty that such data or information

represents an accurate forecast of volumes and/or needs.

1.2 Background

UNM Hospitals. UNMH is New Mexico’s only academic medical center and the State’s only Level

One Trauma Center, treating over 78,467 emergency patients and seeing more than 575,000

outpatient visits annually. UNMH is also the largest clinical component of the University of New

Mexico Health Sciences Center (UNMHSC). There are five hospitals included within the UNM

Hospital System: UNM Hospitals (UNMH), UNM Children’s Hospital, Carrie Tingley Children’s

Hospital (CTH), Children's Psychiatric Center (CPC), and UNM Psychiatric Center (UNMPC).

UNM Hospitals (UNMH, CTH, CPC, UNMPC) is located as part of the Main UNMH campus.

UNMH currently has 628 beds and is recognized for clinical excellence in many specialties including

Trauma and Emergency Medicine, Pediatrics, Orthopedics, Cancer Research and Treatment,

Transplantation and many others. The Hospital and its components provide primary, secondary,

tertiary and quaternary care and receive referrals from counties throughout New Mexico and the entire

Southwest. UNMH has 36 hospital-based clinics located at the main facility as well as various off-

site locations. There are approximately 575,060 outpatient visits/encounters per year. UNMH has

six retail pharmacy locations located within off-site clinic. UNMH qualifies for 340B drug pricing.

UNMH Statistics for the year ending June 30, 2017:

Emergency Room Visits 78,467

Outpatient Visits 575,060

Inpatient Days 175,698

Outpatient Operations 13,354

Inpatient Operations 7,533

Births 2,867

UNM Sandoval Regional Medical Center. The UNM Sandoval Regional Medical Center (SRMC)

is located in the Rio Rancho City Center. SRMC opened in July 2012, with final completion of 68

inpatient beds comprised of two 24 bed medical/surgical units, 12 intensive care beds and 8 behavioral

health beds. The facility will also include 13 emergency medicine beds, two of which will be equipped

for behavioral health crisis intervention. The facility will be served by hospital based, UNM Faculty

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Posting Date	Title	Due Date	Award Date	Awarded To	Buyer
7/22/2026	RFP P516-26 Beverage Distribution & Services for Café Ristra Cafeteria, Happy Heart Bistro, Gift Shop & Caring Cup [PDF]	July 31, 2026 @12:30 PM MDT

RFP P516-26 Beverage Distribution & Services for Café Ristra Cafeteria, Happy Heart Bistro, Gift Shop & Caring Cup [PDF]

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