Thorncreek Golf Course Reel Grinder Replacement
| Location: | Colorado |
|---|---|
| Posted: | Mar 18, 2026 |
| Due: | Mar 25, 2026 |
| Agency: | City of Thornton |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Solicitation number | Status | Due | Description | Attachments |
| 136-26C | Active | 3/25/2026 4:30 PM | Thorncreek Golf Course Reel Grinder Replacement |
|
Attachment Preview
REQUEST FOR PROPOSAL (RFP)
RFP No. 136-26C
THORNCREEK GOLF COURSE
REEL GRINDER REPLACEMENT
Purchasing Analyst of Record: Joshua Houston
Joshua.Houston@thorntonco.gov
City Hall – 2nd Floor
Contracts and Purchasing Division
9500 Civic Center Drive
Thornton, CO 80229-4326
Main Phone: (303) 538-7325
RFP No. 136-26C
Thorncreek Golf Course Reel Grinder Replacement
TABLE OF CONTENTS
A.1 SCHEDULE OF EVENTS:............................................................................................... 4
A.2 PURCHASING ANALYST OF RECORD: ....................................................................... 4
A.3 GENERAL SUMMARY OF PROCUREMENT NEEDS: .................................................. 4
B.1 CURRENT STATE: ......................................................................................................... 5
B.2 GOALS FROM THIS RFP: .............................................................................................. 5
B.3 GENERAL SCOPE OF WORK: ...................................................................................... 5
B.4 MINIMUM FUNCTIONAL REQUIREMENTS: ................................................................. 6
B.5 TRADE-IN: ...................................................................................................................... 6
B.6 F.O.B. POINT: ................................................................................................................. 7
B.7 DELIVERY CONSIDERATIONS: .................................................................................... 7
B.8 INVOICING REQUIREMENTS: ....................................................................................... 7
B.9 VENDOR PERFORMANCE MANAGEMENT: ................................................................ 7
B.10 COOPERATIVE PURCHASING: .................................................................................. 7
C.1 INSTRUCTIONS FOR ANSWERING QUESTIONS: ....................................................... 8
C.2 PROPOSAL QUESTIONS: ............................................................................................. 8
D.1 PRICING INFORMATION: ............................................................................................ 11
D.2 BEST AND FINAL OFFER:........................................................................................... 11
D.3 PRICING:....................................................................................................................... 11
D.4 PROPOSAL ITEMS: ..................................................................................................... 12
E.1 PROPOSAL POSTED LOCATIONS: ............................................................................ 13
E.2 PROPOSAL QUESTIONS:............................................................................................ 13
E.3 ADDENDA:.................................................................................................................... 13
E.4 SUBMISSION OF PROPOSALS:.................................................................................. 13
E.5 DOCUMENTS FOR FINAL VENDOR SUBMISSION:................................................... 14
E.6 CONFIDENTIAL AND PROPRIETARY INFORMATION: ............................................. 14
E.7 LATE PROPOSAL SUBMISSIONS: ............................................................................. 15
E.8 AWARDS:...................................................................................................................... 15
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RFP No. 136-26C
Thorncreek Golf Course Reel Grinder Replacement
E.9 ACCEPTANCE PERIOD: .............................................................................................. 16
E.10 EVALUATION OF PROPOSALS: ............................................................................... 16
E.11 EVALUATION CRITERIA:........................................................................................... 16
E.12 POST AWARD PURCHASE ORDER: ........................................................................ 17
E.13 PURCHASE ORDER TERMS AND CONDITIONS: .................................................... 17
E.14 STANDARD PROPOSAL CONSIDERATIONS: ......................................................... 17
F.1 ACCEPTANCE AND ADDENDA ACKNOWLEDGEMENT FORM: .............................. 18
F.2 REFERENCES AND AUTHORIZATION AND RELEASE FORM: ................................ 19
G.1 PURCHASING MANAGER FORM: .............................................................................. 20
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RFP No. 136-26C
Thorncreek Golf Course Reel Grinder Replacement
SCHEDULE, PURCHASING ANALYST OF RECORD, AND GENERAL
SUMMARY OF NEEDS
A.1 SCHEDULE OF EVENTS:
The following is a list of important items, dates, and times that pertain to this solicitation. All times
listed below are in reference to the local Thornton, Colorado time.
Solicitation Item
Proposal Issued
Deadline to Submit Questions
Response to Written Questions
Proposal Due Date
Tentative Award Date
Date
03/09/2026
03/16/2026
03/18/2026
03/25/2026
04/01/2026
Time
4:30 P.M.
4:30 P.M.
A.2 PURCHASING ANALYST OF RECORD:
The Purchasing Analyst of Record for this solicitation will be the central point of contact
throughout the solicitation process. All questions and inquiries must be submitted in writing via
a direct email to the Purchasing Analyst. No communication is to be directed to any other
Thornton personnel.
The Purchasing Analyst of Record’s contact information is as follows:
Name: Joshua Houston
Title: Senior Purchasing Analyst
Email: Joshua.Houston@thorntonco.gov
A.3 GENERAL SUMMARY OF PROCUREMENT NEEDS:
The City of Thornton, CO (“Thornton”) is seeking proposals from interested firms for the
purchase and installation of a new reel grinder system for Thornton’s golf course maintenance
facility. As part of this solicitation, Thornton is also offering its current reel grinder for trade-in.
The remainder of this page has been left blank intentionally.
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RFP No. 136-26C
Thorncreek Golf Course Reel Grinder Replacement
CURRENT STATE, SCOPE OF WORK, AND SPECIAL CONSIDERATIONS
B.1 CURRENT STATE:
The Thorncreek Golf Course (“Thorncreek”) is an eighteen (18)-hole golf course and practice
facility owned and operated by Thornton. Thorncreek’s maintenance facility is responsible for
servicing all reel mowing equipment used in daily course operations. The maintenance facility
currently utilizes a Foley United ACCU-PRO 632 reel grinder, which is nearing the end of its
service life.
Thornton seeks proposals for a modern replacement reel grinding system that improves
throughput, automation, operator safety, and grinding precision.
B.2 GOALS FROM THIS RFP:
The replacement reel grinder should:
a. Increase reel grinding throughput and reduce service time per cutting unit.
b. Improve automation and ease of operation.
c. Enhance operator safety and dust containment.
d. Provide consistent, precise spin and relief grinding.
e. Deliver long-term durability.
f. Have an operational footprint similar to the existing Foley United ACCU-PRO 632, as the
maintenance facility has limited available floor space beyond the existing equipment
footprint.
Mower uptime and consistent reel performance are critical to maintaining ideal playing conditions
on the golf course.
Thornton seeks proposals from qualified manufacturers and distributors offering reel grinding
systems that meet or exceed the minimum functional requirements outlined below in
Section B.4.
B.3 GENERAL SCOPE OF WORK:
The awarded Vendor shall:
a. Supply one (1) new reel grinder system.
b. Deliver and install equipment at Thorncreek’s maintenance facility, located at 13555
Washington St, Thornton, CO 80241.
c. Provide complete operational and maintenance documentation.
d. Include all necessary components for full operation (including any required automation
modules, relief systems, safety enclosures, and dust management systems).
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