REQUEST FOR PROPOSALS
Janitorial Services
Bellingham, WA
Proposal Due:
Attention:
January 5, 2026 by 2:00 p.m. (Local Time)
Port Of Bellingham
1801 Roeder Avenue
Bellingham, WA 98225
Procurement
ONE (1) ORIGINAL AND ONE (1) DIGITAL COPY REQUIRED
PORT OF BELLINGHAM
JANITORIAL SERVICES
TABLE OF CONTENTS
NOTICE OF REQUEST FOR PROPOSALS------------------------------------------------ 1
SERVICE PROVIDER'S CHECKLIST -------------------------------------------------------- 2
PRICE PROPOSAL FORM ---------------------------------------------------------------------- 3
FORM OF BID BOND ----------------------------------------------------------------------------- 6
NON-COLLUSION AFFIDAVIT STATEMENT---------------------------------------------- 8
GENERAL CONDITIONS ----------------------------------------------------------------------- 9
SPECIAL PROVISIONS ------------------------------------------------------------------------ 21
TECHNICAL SPECIFICATIONS ------------------------------------------------------------- 23
SCHEDULE OF SERVICES------------------------------------------------------------------- 27
EXHIBIT A – Port Sample Agreement with Terms and Conditions
EXHIBIT B – Prevailing Wage Rates
Port of Bellingham
Janitorial Services 2026-2028
NOTICE OF REQUEST FOR PROPOSALS:
Notice is hereby given that proposals for the Port of Bellingham Janitorial Services will
be received at the Administrative Offices of the Port of Bellingham, 1801 Roeder
Avenue, Bellingham, WA 98225 until 2:00 PM, January 5, 2026. Proposals received after
the specified time and date will not be considered. All submitted proposals must include
one (1) original and one (1) digital copy.
The scope of work involves janitorial, window washing, and carpet cleaning services for
the period of February 1, 2026 through January 31, 2028 for designated locations at the
Port of Bellingham. This work is subject to prevailing wage rates as required on all public
building service maintenance (janitorial) agreements.
A NON-MANDATORY pre-proposal meeting is scheduled for December 23, 2025 at
10:00 AM. Service Providers interested in site walkthroughs need to RSVP by emailing
Procurement at procurement@portofbellingham.com copying Joe Spencer, Maintenance
Manager at joes@portofbellingham.com. If wishing to do site walkthroughs, please plan
for a few hours in order to visit all locations. Service Providers shall meet in the Harbor
Center Room at the Port of Bellingham’s Administration Office, located at 1801 Roeder
Avenue, Bellingham, WA 98225.
Specifications, including RFP Documents, are available at the Port of Bellingham’s Bid
Posting webpage at https://www.portofbellingham.com/bids.aspx.
The Port of Bellingham reserves the right to reject any or all proposals and to waive any
irregularities or informalities.
All proposals submitted shall be considered valid offers for a period of sixty (60) days
from the date of the proposal due date. All proposals become property of the Port of
Bellingham and are subject to public disclosure laws per RCW 42.56.
Notice to be published:
December 9, 2025
Port of Bellingham
Janitorial Services 2026-2028
SERVICE PROVIDER'S CHECKLIST
The Service Provider’s attention is especially called to the following forms which
must be completed in full as required and submitted collectively as the proposal
package; failure to do so may result in the proposal being rejected as not
responsive:
____1. RESPONSES TO “RESPONSIBILITY CRITERIA – General Condition #3,
Experience and Past Performance, Management Plan, Quality Control Plan,
References.
____2. PRICE PROPOSAL FORM
____3. FORM OF BID BOND – Surety Bond OR Cashier’s/Certified Check
____4. NON-COLLUSION AFFIDAVIT – Must be notarized.
The following forms shall be executed and submitted within five (5) business days
after notice of award.
____1. AGREEMENT – To be executed by the successful Service Provider.
____2. CERTIFICATE OF INSURANCE – Form to be furnished by Service Provider’s
Insurance company and submitted with Service Provider executed Agreements.
____3. STATEMENT OF INTENT TO PAY PREVAILING WAGE – To be filed before
the work begins by all contractors providing labor on the project.
____4. LIST OF SUBCONTRACTORS – To be submitted by Service Provider with
executed Agreement.
Port of Bellingham
Janitorial Services 2026-2028
PRICE PROPOSAL FORM
1. Having carefully examined the sites, the proposal documents, and Specifications for the
Port of Bellingham Janitorial Services Request For Proposals (RFP), the
undersigned proposes to furnish all labor, materials and equipment required to perform all
work in accordance with the above named documents for the following price:
BASE SERVICES
JANITORIAL
SERVICES
Year 1
(02/01/26 – 01/31/27)
ITEM
NO.
1
2
3
4
5
6A
6B
7
8
9A
9B
10A
10B
10C
11
12
13
14A
14B
15
16
FREQUENCY
(# of months per year)
12
12
12
12
12
12
5
12
12
12
12
12
12
5
12
12
12
6
6
12
12
ANNUAL
MONTHLY
AMOUNT ($)
AMOUNT ($) (Frequency X Monthly Amt)
JANITORIAL ANNUAL PRICE
Year 1
(02/01/26 – 01/31/27)
Year 2
(02/01/27 – 01/31/28)
ANNUAL
MONTHLY
AMOUNT ($)
AMOUNT ($) (Frequency X Monthly Amt)
Year 2
(02/01/27 – 01/31/28)
CARPET CLEANING
SERVICES
Year 1
(02/01/26 – 01/31/27)
ITEM
NO.
1
2
3
4
5
6
7
FREQUENCY
(# of months per year)
4
4
4
4
4
7
3
ANNUAL
MONTHLY
AMOUNT ($)
AMOUNT ($) (Frequency X Monthly Amt)
Year 1
(02/01/26 – 01/31/27)
CARPET CLEANING ANNUAL PRICE
Year 2
(02/01/27 – 01/31/28)
ANNUAL
MONTHLY
AMOUNT ($)
AMOUNT ($) (Frequency X Monthly Amt)
Year 2
(02/01/27 – 01/31/28)
PRICE PROPOSAL FORM CONTINUED NEXT PAGE
Port of Bellingham
Janitorial Services 2026-2028
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
