CONTRACTOR’S BID
FOR
BIDDER’S NAME
(PLEASE PRINT CLEARLY)
CHECKLIST OF ITEMS TO BE RETURNED
The following items shall be returned in order for the bid submittal to be considered acceptable:
⎕ Completed Bid Summary Sheet
⎕ Completed Unit Price Schedule
⎕ Completed Bid Form
⎕ Bid Security
⎕ Acknowledgment of Addenda
⎕ Completed Bidder’s Qualification Form
PREPARED FOR:
5803 Thunderbird Street
Lago Vista, Texas 78645
ADVERTISEMENT FOR SEALED PROPOSALS
Sealed competitive bids, in envelopes addressed to the City of Lago Vista, 5803 Thunderbird
Street, Lago Vista, Texas 78645, for RFP No. 26-02 City of Lago Vista Golf Course Irrigation
System Replacement, in the City of Lago Vista, Texas, will be received at the above-mentioned
address until 1:00 P.M., January 5th, 2026 and then publicly opened and read aloud.
Submittals can be submitted in sealed envelopes and marked “RFP No. 26-02 City of Lago Vista
Golf Course Irrigation System Replacement”.
The Contract Documents and Specifications are available at the City of Lago Vista. Questions
and requests for additional information shall be sent by email to:
eric.delacruz@lagovistatexas.gov. For this project, all bidders will be required to accept Addenda
and other pertinent information by email, as well as provide written acknowledgement of Addenda
as prescribed in the Instructions to Bidders. No questions or requests for additional
information will be accepted later than 12:00 p.m., December 22nd, 2025.
Bid packages will be available on the City’s website at www.lagovistatexas.gov/Bids.aspx.
Project general conditions and standard specifications manual can be found on the City’s website
at www.lagovistatexas.gov.
An optional pre-bid conference will be held on December 17th 2025, at 1:00 P.M. at 5803
Thunderbird Street, Lago Vista, Texas 78645 in the City Council Conference Room.
A bid security of 5% of the bid amount must accompany each bid or proposal. A certified check or
bank draft payable to the City of Lago Vista may be submitted in lieu of the Bid Bond.
After contract is awarded, the contractor will be required to furnish insurance, performance, and
payment bonds.
The City of Lago Vista reserves the right to waive any informality that is not detrimental to any
other bidder or potential bidder or to reject all bids or to accept the lowest responsible bidder that
in the judgment of the City Council will be in the best interest of the City of Lago Vista.
No bidder may withdraw his bid within sixty (60) days after the actual date of opening thereof.
City of Lago Vista, Texas
Shane Saum, Mayor
Newspaper ad published twice:
Thursday, December 4th, 2025
Thursday, December 11th, 2025
CITY HAS COPY OF AFFIDAVIT OF PUBLICATION.
If you have any questions, please e-mail Eric Dela Cruz at: eric.delacruz@lagovistatexas.gov.
CITY OF LAGO VISTA
STANDARD SPECIFICATIONS
SECTION
003
SECTION 003
TABLE OF CONTENT
FORMS
TABLE OF CONTENT................................................1
003 ACKNOWLEDGMENT OF ADDENDA...................................2
004 CONFLICT OF INTEREST QUESTIONAIRE...........................3
004.1 INSTRUCTIONS.........................................3
004.2 CIQ FORM.............................................4
004.3 FORM TGC 2270........................................5
005 BID FORM....................................................6
006 BID BOND....................................................7
007 BIDDER QUALIFICATION FORM...................................8
008 CONTRACT....................................................9
009 REQUEST FOR INFORMATION....................................10
010 PERFORMANCE BOND...........................................11
000-1
CITY OF LAGO VISTA
STANDARD SPECIFICATIONS
SECTION
003
003 ACKNOWLEDGMENT OF ADDENDA
FORMS
Acknowledgement of Addenda:
All Addenda must be acknowledged below in the space provided. Alternatively, Addenda may be acknowledged
on the outside of the sealed envelope submitted for bid next to the project name. Inclusion of the full text of any
Addendum in this bid packet will also constitute the bidder's acknowledgement of that Addendum.
Bidder's Name:
(Fill in Bidder's Name exactly as it appears on pages 2 and 3 of the Bid Form)
I have received, acknowledge, and accept all of the following Addenda:
ADDENDUM NO.
SIGNATURE
Total Bid Amount in numbers:
Total bid in numbers (as tabulated on the Unit Price Schedule): $
The total bid in numbers above will be used to determine the apparent low bidder. The contract award will be
based on bid amounts tabulated and verified by the Engineer.
000-2
PROPOSAL INSTRUCTIONS
Project general conditions and standard specifications manual can be found on the City’s website
at www.lagovistatexas.gov.
1. PROJECT
Objective of Request for the Competitive Sealed Bids process is to competitively procure services
with a qualified contractor whose Proposal provides best value for Owner for the project
description below:
RFP No. 26-02 Lago Vista Golf Course Irrigation System Replacement,
The bid is a lump sum amount for the installation of a complete, new irrigation system for the golf
course. This bid will include all materials, labor, equipment and incidentals required to install and
start up the irrigation as shown on the plans and in accordance with both the plans and
specifications. In addition, it is the intent of these documents to provide a fully functional irrigation
system ready for operation by Owner.
2. PROPOSAL EVALUATION
Proposals will be received, publicly opened, and names and monetary Proposals of each Bidder
read aloud. Subsequently, Proposals will be ranked according to criteria described in this
Document. Both cost and non-cost factors will be evaluated according to section 252 of the local
government code.
Complete sets of Bid Documents must be used in preparing Proposals; neither Owner nor
Engineer assumes any responsibility for errors or misinterpretations resulting from use of
incomplete sets of Bid Documents. Dates, locations, and times of the proposal submittal are
outlined in the Advertisement for Proposal.
Owner and Engineer, in making copies of Bid Documents available on above noted terms, do so
only for purpose of obtaining Proposals for Work and do not confer a license or grant for any
other use.
3. SELECTION CRITERIA
Owner will consider several factors in selecting a winning bidder as noted in the section 252.043
of the of State of Texas Government Code, and other applicable state codes which allow and will
provide best value to Owner. Bids will be evaluated using the following criteria and weighting:
1. Proposed Project Cost: Offeror’s Proposed Cost of Performing Work shall be indicated in
the Bid or Proposal Form.
2. The reputation of the bidder and of the bidder's goods or services: Provide general
information about Bidder’s organization and a Statement of Qualifications. Include
information on similar Projects in which Bidder has had significant involvement in the last
five (5) years, or that demonstrate experience with similar Projects. This list is to include
name and a current telephone number of references for each of these Project
assignments. Bidders are to include a list of current Project assignments for each of
individuals proposed, anticipated completion date for this assignment and percentage of
time they will have available to devote to this Project.
3. Experience/Qualifications of Sub-Contractor(s): Provide information on Sub-Contractor(s)
who are to complete 25% or more of the project in terms of cost, qualifications, which
includes information on similar Projects where Sub-Contractor(s) has been in charge of in
the last five (5) years, or that demonstrate experience with similar Projects. This list is to
include name and a current telephone number of references for each of these
assignments. Subcontractor shall name a Superintendent who must be dedicated to this
Project full time for duration of Project and may not be changed without written approval
by the Director of Public Works. In the event that Contractor does not intend to outsource
any work over 25%, then the evaluations criteria for the Contractor will be utilized to
complete this portion of the evaluation.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
