BID PROPOSAL AND SPECIFICATIONS
FOR
2026 LABOR, MATERIALS, & EQUIPMENT
THE BOARD OF COUNTY COMMISSIONERS
HANCOCK COUNTY, INDIANA
BOARD OF COMMISSIONERS
BILL SPALDING
GARY MCDANIEL
JEANNINE GRAY
AUDITOR
DEBRA CARNES
ENGINEER
GARY POOL, P.E.
NOTICE TO BIDDERS
Notice is hereby given that the Board of Commissioners of Hancock County will receive sealed
bids at the Courthouse Annex, 111 American Legion Place, Commissioners Court, Suite 101, Greenfield,
Indiana, for supplies and materials as listed below to be furnished as required during calendar year 2026,
and contracts may be renewed any number of times, with the agreement of the purchasing agency and the
supplier/contractor. Bids will be evaluated based upon inspection, testing, quality, workmanship, delivery
and suitability for particular purpose.
Sealed bids will be publicly opened at 8:00 a.m. on the 16th day of December 2025 in the
Commissioners’ Court, Suite 101, Courthouse Annex, 111 American Legion Place, Greenfield, Indiana.
CATEGORY A – Maintenance Materials
A1. Aggregates (Various Sizes & Types)
A2. Liquid Asphalt
A3. Asphalt Pavement Materials
CATEGORY B – Supplies & Equipment
B1. Gasoline, Diesel Fuel
B2. Equipment
B3. TriAxle Dump Truck Rental
B4. Small Equipment Rental
B5. Tree Removal
B6. Concrete
CATEGORY C – Pipe Materials
Specifications will be available November 14th, 2025 at the Hancock County Highway office 921
W. Osage Ave., Greenfield, Indiana. Bids shall be itemized on Indiana State Board of Accounts Form
#96. No bid bond is required. Additional bid requirements are contained within the specifications. The
bid documents are also at the Hancock County Website.
https://www.hancockin.gov/248/Highway-Department
Contracts will be let as part or whole to the lowest responsible bidder upon affidavit of non-
collusion, which must be submitted with bids and upon failure to submit such affidavit, such bid will be
rejected.
The bid will be awarded to the lowest responsible and responsive bidder except that Hancock
County Commissioners retains the right to reject any/all bids when it is in the best interest of the county.
Debra Carnes
Hancock County Auditor
Nov 13 & 20, 2025
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HANCOCK COUNTY
111 American Legion Place
Greenfield, IN 46140
2026 ANNUAL SUPPLIES BID DOCUMENTS
Dated November 2025
GENERAL CONDITIONS FOR LABOR, MATERIAL AND EQUIPMENT FOR HANCOCK
COUNTY.
A. All bids shall be itemized on Indiana State Board of Accounts Form 96. Be sure to sign Form 96
in the required sections.
B. The bidders shall itemize all types and/or sizes of material bid on the designated form indicating
both category and item number and the company name shall also appear on the unit price page of
the bid.
C. All bids shall be on a unit price basis.
D. Any bidder may bid on any or all items which are listed in this bid request.
E. All bid sheets shall be submitted in duplicate (those pages showing the price lists).
F. No bid bonds will be required.
G. A certificate of liability insurance and a certificate of Workers Compensation insurance is required
for all individuals bidding on labor. Contractors bidding on labor shall, prior to commencing
work, furnish Hancock County a certificate of insurance showing Hancock County Board of
Commissioners as an additional insured on a liability policy with a minimum amount of
$1,000,000.00. This additional insured insurance pertains only to work performed for Hancock
County by the Contractor.
For all equipment and labor bids, the Contractor shall indemnify and hold Hancock County
harmless from all damages and losses. This indemnification shall extend to claims resulting from
the performance of the contractor and shall apply only to the extent that the claim or loss is caused
in whole or in part by any negligent act or omission of the contractor.
H. All items are subject to “General Conditions” specifications. All material shall conform to the
most current edition of the Indiana Department of Transportation Standard Specifications, unless
otherwise stated.
I. The Hancock County Board of Commissioners reserve the right to accept more than one bidder, as
stipulated by law, or reject any or all bids, or any part thereof. The Board of County
Commissioners also reserves the right to accept bids on a line item basis and those they deem to
be in the best interest of Hancock County.
J. These bids shall include all departments within Hancock County government. This would include
the Highway, Sheriff’s department, Surveyor’s office, etc.
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INDEX OF CATEGORY AND ITEMS
Category A – Maintenance Materials
Page
A1 Aggregates
5
A2. Liquid Asphalt
6
A3 Asphalt Pavement Materials
7
Category B – Supplies & Equipment
B1 Gasoline, Diesel Fuel
9
B2 Large Equipment Rental
11
B3 Tri Axle Dump Truck
14
B4 Small Equipment Rental
15
B5 Item B5 – Tree Removal
17
B6 Concrete
18
Category C – Pipe Materials
19
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Category A – MAINTENANCE MATERIALS
All materials supplied to the Hancock County Highway Department shall meet the minimum
requirements of the Indiana Department of Transportation’s Standard Specifications 2026
(hereafter abbreviated INDOT Std. Specs) as applicable or be a good commercial grade of where
the INDOT Std. Specs are not particularly applicable.
Item A1 – Aggregates
Suppliers shall bid per INDOT Std. Spec grade, size or type. Only those grades which will
be supplied in quantity should be bid. Also include a bid price for “B” Borrow with a ½” nominal
size or larger, if available.
Section 1. Per ton loaded on County truck at vendor’s plant.
Section 2. F.O.B. County Storage at 921 Osage St (20+ ton an order 1 week lead).
Quantity: Total 2022 crushed stone and gravel purchases are estimated as:
(a) 20,000 Tons or less of various grades of crushed stone.
(b) 15,000 Tons or less of gravel and sand.
Measurement and payment: Scale weigh tickets must be furnished in sufficient quantity to ensure
that the Supplier and County receive one signed ticket for each load of material delivered. An
invoice with signed weight tickets for all material purchased shall be filed with the Highway
Department by the 1st or 16th of the month, a check will be cut within 4 weeks, except in
December when payment will be within 5 weeks.
ITEM #
1
2
3
4
5
6
7
8
9
10
11
12
Item Description
Course Agg. #2
Course Agg. #4
Course Agg. #8
Course Agg. #9
Course Agg. #11
Course Agg. #12
Dense Agg. #53
Dense Agg. #73
Revetment Rip Rap
Rip Rap Class 1
Structural Backfill (904.05)
Fine Aggregate S&I
Cost Sec. 1 (ton) Cost Sec. 2 (ton)
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
