RFQ Hollow Pond Improvement Design Project

Town of Woodbury, Connecticut
Request for Quote
Town of Woodbury
Hollow Pond Improvements Design Project
Proposals Due: October 9th, 2026 @ 1:00pm
1 | Woodbury Parks and Recreation - Hollow Pond Improvements Design Project 2026

REQUEST FOR QUALIFICATIONS
HOLLOW POND IMPROVEMENTS DESIGN PROJECT
The Town of Woodbury is soliciting Quotes to engineer and design improvements to the
lawn surrounding Hollow Pond. Specifications for the project are attached.
The Board of Selectmen may accept the bid, which in its sole discretion, it determines to be
in its own best interest, or it may reject any or all bids. The bidding documents in no way
establish the rights of any bidder to award of the contract.
To make arrangement to view the work site, please contact Mike Lodice, Superintendent of
Parks, at (203) 695-4329.
The Town of Woodbury is an Affirmative Action/Equal Opportunity Employer.
Sealed bids must be received in the First Selectman's Office, 281 Main Street South,
Woodbury, CT 06798-0369, no later than 1:00pm Friday, October 9, 2026 at which time
the bids will be publicly opened. Please mark the envelope "Sealed Bid - Hollow Pond
Improvements Design Project".
9/9/2026
Attachment - Specifications
2 | Woodbury Parks and Recreation - Hollow Pond Improvements Design Project 2026

HOLLOW POND IMPROVEMENTS DESIGN PROJECT
I. SPECIFICATIONS
The Woodbury Parks and Recreation Department is soliciting bids to engineer and design
improvements to Hollow Pond. The end goal of this project is to have a proposal for plans
for improvements to the pond and the surrounding landscape. These design plans would need
to be ready for presentation and approval from the appropriate boards and commissions. The
town estimates approximately 17,000 square feet of land for the proposed lawn area. A
master plan for Hollow Park was developed in 2024, and a number of improvements were
recommended for the pond. The master plan provided suggestions for improvements to the
landscape, as well as increased accessibility to the pond.
II. SCOPE OF SERVICES
The Contractor shall include the following in their bid:
1. Plan for developing a comprehensive conceptual design for the land surrounding
Hollow Pond. Plans should include plans for the following suggested
improvements:
a. Access points for the pond edge
b. Accessible dock for fishing and/or viewing
c. Native plants for the pond's edge
d. A new grass lawn between the pond and parking lot
2. An anticipated project duration from start to completion.
3. Availability to begin project once bid has been awarded.
4. References for similar work completed in the last 3 years.
5. Certificate of Insurance meeting the Town of Woodbury's requirements.
6. Proposed compensation amount for the above scope of services.
7. All bids will be good for 60 days.
III. QUESTIONS
All questions regarding the submission should be directed to the First Selectman's office,
203-263-2141, or email skamara@woodburyct.org. Answers to these questions, if
warranted, shall be issued on the Town website as indicated below.
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IV. DIRECTIONS FOR WRITTEN SUBMITTALS
Deadline
Vendors responding to this Request for Proposal, shall contain total cost of the project
labor and materials combined, please submit to the Town of Woodbury a proposal no
later than 1:00pm on October 9, 2026 to:
DELIVERY
Town of Woodbury, Connecticut
Attn: Selectmen's Office
281 Main Street South
Woodbury, CT 06798
Submission packages are to be sealed and clearly marked:
"Sealed Bid - Hollow Pond Improvements Design Project".
Packages or partial packages received beyond the listed time will not be opened and will
not be considered.
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INDEMNIFICATION CERTIFICATE
To the fullest extent possible by law, the contractor shall indemnify and hold harmless the
Town of Woodbury ("the Town"), and agents and employees of the Town from and against
claims, damages, losses, and expenses including and by not limited to attorney's fees arising
out of or resulting from performance of the work, provided that such claim, damage, loss or
expense is attributable to bodily injury, sickness, disease or death, or to injury to or
destruction of tangible property (other than the work itself) including loss or use resulting
therefrom, but only to the extent caused in whole or in part by acts or omissions of the
contractor, a subcontractor, anyone directly or indirectly employed by them, or anyone for
whose acts they may be liable, regardless of whether or not such claim, damage, loss or
expense is caused in part by a party indemnified hereunder.
Such obligation shall not be construed to negate, abridge, or reduce other rights or obligations
of indemnity which would otherwise exist as to the Town. In claims against any person or
entity indemnified under this paragraph by an employee of the contractor, a subcontractor,
anyone directly or indirectly employed by them or anyone for whose acts they may be liable,
the indemnification obligation under this paragraph shall not be limited by limitation on
amount or type of damages, compensation or benefits by or for the contractor or a
subcontractor under workers' or workmen's compensation acts, disability benefits acts or
other employee benefits acts.
Contractor
By:
Authorized Signature and Title
Address
Date
5 | Woodbury Parks and Recreation - Hollow Pond Improvements Design Project 2026