RFQ for Architectural, Engineering, & Estimating Services for the Renovation of Brevard Co-Ed Cinema

City of Brevard
95 West Main Street
Brevard, North Carolina 28712
REQUEST FOR QUALIFICATIONS
FOR
ARCHITECTURAL, ENGINEERING AND ESTIMATING SERVICES FOR
THE RENOVATION OF THE BREVARD CO-ED CINEMA
Qualifications due no later than Friday, 10/9/2026, by 11:59 p.m., as
described herein
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REQUEST FOR QUALIFICATIONS FOR ENGINEERING SERVICES
1.0 General Information
The City of Brevard (City) is soliciting qualifications packages from eligible architectural firms
interested in working with the City to renovate the Brevard Co-Ed Cinema.
The City of Brevard's historic Co-Ed Cinema was originally constructed in 1939. This cinema is
located in the heart of downtown Brevard and sits adjacent to the site of Brevard's first theater, the
Clemson Theater. The Clemson Theater closed in 1956 and was demolished in the late 90s. Prior
to demolition, the bright red ticket booth was salvaged from the Clemson Theater and relocated to
the Co-Ed Cinema. The classic marquee and bright red ticket booth of the Co-Ed Cinema are now
iconic features of downtown Brevard.
In January of 2026, an arctic blast moving through Brevard resulted in a waterline freezing and
breaking in the Co-Ed Cinema. The waterline was in an abandoned apartment on the upper floor of
the Co-Ed Cinema. Upon thawing, the waterline break resulted in substantial water damage to the
theater requiring closure and an extensive remediation and abatement effort.
Following this abatement and remediation work, it has become necessary to renovate portions of
the building and where necessary to bring the building up to current N.C. Building Code. The City of
Brevard is seeking the services of a qualified architectural firm to assist with the following tasks:
Determine the required level of renovation to reopen the theater.
Determine construction cost estimates associated with renovating or reconstructing the theater at
Level 1(Renovation), Level 2(Alteration), and Level 3(Reconstruction).
Develop a full set of construction drawings for all disciplines needed to complete the selected level
of renovation.
1.1 Expertise Required
The Firm selected for this project shall be able to demonstrate the following expertise and
experience:
1) Recent experience with similar types of renovation projects on older buildings in a dense
downtown setting, preferably theaters. Recent experience with providing cost estimates
for this type of renovation work.
2) All disciplines of engineering necessary to complete a comprehensive renovation of the
theater.
3) Project scheduling including design, permitting, and construction.
2.0 Qualification Package
Qualification Packages shall be in the following format and order and shall include a Form SF
330:
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2.1 Introduction
This section shall contain a cover letter, no longer than two (2) pages, signed by an authorized
representative of the offering Firm. The table of contents shall follow the cover letter.
2.2 Firm Information
Include at a minimum:
a. Office Location(s)
b. Business Structure (Corporation, Joint Venture, Partnership)
c. History of the Firm, number of years in business, present ownership and key
management individuals. Describe any anticipated or existing changes in overall
corporate management ownership.
d. Describe and explain the nature of any litigation, major disputes, contract defaults, and
liens in the last 10 years.
e. Total number of staff.
f. Please provide a summary document identifying the project data demonstrating the
firm's ability to meet project time and budget requirements that sites example projects.
2.3 Management and Team Location
Eligible engineering Firms are businesses that have a qualified Project Manager and a
substantive project support team located within 150 miles of City to provide prompt support of
City staff and the projects associated with this Contract.
2.4 Firm Experience and Qualifications
Briefly describe the Firm's and proposed team's related experience in performing similar types
of renovation projects on older buildings in a dense downtown setting. Highlight this experience
by including discussions on a minimum of the Firm's three (3) most recent projects of a similar
scope and size, clearly demonstrating the ability to meet time and budget requirements.
The following minimum information should be included for each project:
a. Project Name and location
b. Owner's name with Owner's Project Representative, phone number and e-mail address
contact information
c. General description of the project
d. Date awarded and date completed, or date of anticipated project completion.
e. Firm Team member(s) roles on the project.
f. Firm's proposed key team members (both Firm and Local Team respective individuals)
who worked on that specific project.
g. Any data demonstrating ability to meet the Owner's project time and budget
requirements.
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h. Any licenses, certifications or accreditations your company holds that are relevant to the
services to be performed.
2.5 Project Team and Resources
The project team shall consist of members with demonstrated knowledge in conducting similar
types of renovations on older buildings in a dense downtown environment preferably on
theaters. The project team shall be led by an architect that is professionally licensed as such in
the State of North Carolina. Additionally, the Project Manager must have experience managing
projects of comparable size, scope, and complexity. Each key member from the Firm and their
Local Firm consultant(s) shall be identified and have a resume specific to this Qualification,
which shall include but not limited to:
a. Employees (name and title) who are available and offered to perform the work, their
skills, qualifications, experience and level of expertise.
b. Provide an Organizational Chart of these resources. The chart should identify key team
members and their office location. If applicable, the chart should also identify Local Firm
team member companies with their office locations. Provide the resumes (included in the
Appendix) for key staff members of the entire team that will have responsibility for the
work.
c. Identify the experience and qualifications of both the Project Manager and the key
project team members that are relevant to the services to be performed.
d. Identify proposed Local Firms utilized as a part of your team and their role(s) in your
approach to the project.
e. Any special employee training or certification of the project team members.
f. Any specialized equipment your company owns that would be used in performing the
work.
g. Current and projected workload of the proposed project team.
2.6 Project Approach
Please describe your Firm's approach to meet or exceed the proposed services defined in
Section 1 above. Include any innovative or unique solutions that were utilized on other projects
that provided the client with a cost-effective inspection and report
2.7 Schedule and Deliverables
The firm should include an optimum schedule as appropriate for the Scope of Work detailed in
this Request for Qualifications. The schedule should identify the anticipated meetings,
milestones, and deliverables for the Project according to the proposed project approach.
2.8 Previous Work with City
Please provide information on your previous work awarded and/or completed with the City in the
past five (5) years, indicating the Project name, Date awarded, Date completed (if applicable)
and Project Value.
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3.0 Insurance Requirements
The City shall be named as additional insured for its interest on all policies of insurance except
Worker's Compensation as regards ongoing operations, products and completed operations
and this shall be noted on the face of the Certificate of Insurance. Certificates for all such
policies shall be provided by the Firms' insurance agent or broker to City within 15 (fifteen)
working days from the date of award. These certificates shall document that coverages afforded
under the policies will not be cancelled, reduced in amount or coverages eliminated until at least
thirty (30) days after mailing written notice, by certified mail, return receipt requested, to the
insured and the City of such alteration or cancellation. If endorsements are needed to comply
with the notification or other requirements of this article copies of the endorsements shall be
submitted with the certificates. Firms agree to maintain and keep in force during the life of this
Agreement, with a company or companies authorized to do business in North Carolina for the
following insurance policies:
Worker's Compensation - State of North Carolina Statutory
Employers Liability - $500k/$500k
Automobile Liability
$ 5,000,000 Per Accident - Combined Single Limit
Coverage shall include bodily injury and property damage and cover all vehicles including
owned, non- owned and hired.
Commercial General Liability
$ 5,000,000 Per Occurrence
(Including products and completed operations liability)
Or $1,000,000 on each of the above policies and a $4,000,000 Umbrella Policy
Errors and Omissions Liability
$5,000,000
4.0 Evaluation Criteria
Each qualifications package will be evaluated based on the criteria listed below:
a) Specialized or appropriate expertise in the type of project.
b) Past performance on similar projects.
c) Adequate staff and proposed design or consultant team for the project.
d) Current workload.
e) Proposed design approach for the project including design team and consultants.
f) Recent experience with project costs and schedules.
g) Construction administration capabilities.
h) Proximity to and familiarity with the area where project is located.
i) Record of successfully completed projects without major legal or technical problems.
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j) Other factors that may be appropriate for the project.
5.0 Submittals
All submittals shall be provided in 8.5" x 11" format with all standard text no smaller than 11
point. Each vendor shall submit qualifications with the overall page count not to exceed thirty
(30) pages except for exemptions listed below.
The cover letter, tabs, table of content, and SF330 are not included in the overall page count.
Charts, photos, and exhibits may also be included with qualifications package.
Only electronic submissions via email as follows below will be accepted.
6.0 Due Dates and Inquiries
Qualification packages will be received no later than Friday, 10/9/2026, at 11:59 PM local time.
Questions should be directed to David Todd via e-mail at David.Todd@cityofbrevard.com.
7.0 Terms and Conditions
All aspects of this solicitation shall be governed by the Procurement Code adopted by the City.
Interviews held with a shortlisted group of Proposers are anticipated but not guaranteed. A
minimum of 3 firms will be selected and ranked in priority order. Negotiations will occur with the
highest ranked firm. Assuming negotiations are successful, the firm shall be expected to sign a
Designer Letter Agreement, sample attached. If negotiations are not successful the City will
begin negotiations with the next highest priority firm. If negotiations with all three firms are
unsuccessful the City reserves the right not to enter into a contract. The City also reserves the
right to amend such Contract as mutually agreed by the parties. City may or may not elect to
negotiate with the selected Firm to provide final design and construction phase services to
address any recommendations at the conclusion of the Inspection and Recommendations
process.
In compliance with solicitation, and subject to all conditions, thereof, the undersigned
offers and agrees to, if this response is accepted.
Below listed Addenda (if applicable) is hereby acknowledged:
1. 4.
2. 5.
3. 6.
Company Name:
Phone: Fax:
Address:
Response signed in writing by:
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Signature:
Printed Name:
Title:
Response Date:
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