FY2027 #2 Fuel Supply for Municipal Buildings

Leslie M. Stevens - Chairman
Timothy P Bonin - Vice Chairman
Harold E. Davis
TOWN OF DOUGLAS
Michael Fitzpatrick
Ross I. Smith
OFFICE OF THE SELECTMEN Police Chief Nick L. Miglionico
Temporary Town Administrator
29 Depot Street * Douglas, MA 01516
508-476-4000 Lisa C. Freeman
Executive Assistant
________________________________________________________________
INVITATION FOR BIDS
September 9, 2026
FY2027 #2 HEATING FUEL SUPPLY for
DOUGLAS MUNICIPAL BUILDINGS
Pursuant to Massachusetts General Laws, Chapter 30B, the Town of Douglas invites vendors to offer
bids for the supply of #2 heating fuel to various Douglas municipal buildings for the remainder of
Fiscal Year 2027, as specified herein and in the attached written purchase description ("Attachment
A").
Decision rule: The contract for the desired item(s) will be awarded to the responsive and responsible
vendor offering the lowest, all-inclusive per gallon price, delivered to the specified buildings.
The Town of Douglas reserves the right to reject any and all bids.
Minimum products requirements: All bids must meet the criteria noted in the written purchase
description to be considered responsive to this IFB. Biofuel may not exceed 10%. The Town will
purchase the heating fuel on an as-needed basis throughout the contract period, which during the
last heating season was once every two weeks.
Submission of proposals: Bids must be submitted in a sealed envelope clearly marked "FY2027 #2
Heating Fuel" with the name and address of the proposer on the outside of the envelope.
Three (3) hard copies of the bid must be received no later than 10:00 AM on Thursday, October 1,
2026, at the office of the Town Administrator, 29 Depot Street, Douglas, MA 01516. Proposals
received after this time will be returned unopened. Bids must be mailed or placed in the drop-box at
29 Depot Street; electronic responses are unacceptable. At the above time, all bids will be opened
and read aloud in the Resource Room of the Municipal Center, 29 Depot Street, Douglas MA 01516.
To be considered responsive, proposals must meet all the submission requirements set out in this
IFB.
All proposals shall include:
1. A completed Bid Form;
2. Certificate of State Tax Compliance
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3. Certificate of Corporate Vote (if required);
4. Disclosure Statement (if required); and
5. Non-Collusion Statement.
Bids submitted prior to the deadline may be corrected, modified or withdrawn by written notice
received in the Town Administrator's Office prior to the submission deadline stated above. Any such
modification or correction of a bid previously delivered to the Town Administrator's Office must be
submitted in a sealed envelope, marked as the original with the title "FY2027 #2 Heating Fuel," the
proposer's name and address, and must indicate, "Modification No. __" or "Correction No. __" on
the outside of the envelope. Any submission intended to withdraw a previously submitted bid, must
be similarly labeled and clearly indicate on the outside of the envelope that it is intended as a notice
of withdrawal.
Bids will be publicly opened at on the date, and at that time and place indicated above. The name of
each bidder and the price of each bid shall be recorded. Bids become public information when they
are opened.
Form of contract: The general terms and conditions of the anticipated contract are set out in the
sample Agreement attached hereto as Attachment B. The successful bidder will be expected to
execute an Agreement in substantially the form set out in the Attachment within ten (10) calendar
days of contract award.
Additional information: Any questions concerning the content or interpretation of this IFB must be
submitted in writing to the office of the Town Administrator no later than 12:00 Noon on Monday,
September 21, 2026. The Town shall waive any informality in a bid submission or allow the bidder to
correct them. Any response to such questions will be provided in writing to all parties that have
been provided a copy of this IFB. The Town will not be bound by any oral interpretation(s) or
representation(s) made by any Town official or employee with respect to the terms and conditions of
this IFB procedure. Persons submitting a proposal by mail or other delivery service shall bear full
responsibility for delivery to the designated place prior to the submission deadline.
Award: The Chief Procurement Officer and/or his designee(s) will evaluate bids and make an award
within three (3) calendar days of opening the bids. The Chief Procurement Officer will notify the
successful bidder with a written Contract Award and seek execution of the Contract in Attachment B
in three (3) original copies.
Delivery: Bidders must disclose delivery preferences and be in compliance with all delivery terms in
the written purchase description, to be considered responsive to this IFB. Locations:
Building Address Tank Capacity (gallons) Annual Usage
Municipal Center 29 Depot Street 4,800 9,000
Douglas Fire Dept. 64 Main Street 275 * 2 = 550 4,000
Highway Dept. 56 Main Street 275 * 2 = 550 3,000
Adult Social Center 331 Main Street 275 1,000
Cottage Street Fire Station 5 Cottage Street 275 1,000
Water Dept. Garage 104 Main Street 275 400
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TOWN OF DOUGLAS
BID FORM: FY2027 #2 HEATING FUEL
Date:
Name and address if Individual, Corporation or other Entity submitting this proposal:
___________________________
___________________________
PER GALLON BID
All-inclusive price per gallon for #2 heating
fuel, delivered to the buildings as specified in
the IFB and written purchase description.
Biofuel must not exceed 10%.
The following information shall be provided on this form or on such additional sheets as shall be
required:
The Individual, Corporation or other entity submitting this proposal operates on a for-profit ___, not-
for-profit ___ basis. Evidence of not-for-profit status is attached to this proposal form. ___ Yes ____
No
Provide a brief history of the entity submitting this proposal, including length of time in existence,
name and address of officers or trustees, current location, and description of current operations.
The Bidder agrees to execute a Contract in substantially the form included in the Attachment B
within thirty (30) days of delivery of such by the Town. ____ Yes ____ No
Bid submitted by:
(Signature) (Title)
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CERTIFICATE OF NON-COLLUSION
The undersigned certifies under penalties of perjury that this bid or proposal has been made and
submitted in good faith and submitted in good faith and without collusion or fraud with any other
person. As used in this certification, the word "person" shall mean any natural person, business,
partnership, corporation, union, committee club, or other organization, entity, or group or
individuals.
__________________________________________
Name of person signing bid or proposal or Business
CERTIFICATE OF COMPLIANCE WITH STATE TAX LAWS AND UNEMPLOYMENT
COMPENSATION CONTRIBUTION REQUIREMENTS
Pursuant to M.G.L. Chapter 62C, Sec. 49A, I ____________________ as authorized signatory for
___________ whose principal place of business is at ___________________________________
do hereby certify under penalties of perjury that has filed all state tax returns and paid all taxes as
required by law and has complied with all state laws pertaining to contributions to the
unemployment compensation fund and to payments in lieu of contributions.
The Business Organization Social Security Number or Federal Identification Number
is:______________________________________.
Signed under the penalties of perjury ________________________, 2026.
Signature:____________________________________________________
Name and Title:________________________________________________
CERTIFICATE OF CORPORATE VOTE
If a corporation, complete below or attach to each signed copy of a contract and submit with the
proposal a notarized copy of vote of corporation authorizing the signatory to sign this contract
submit the proposal and to enter into a lease if an award is made by the Town. If attesting clerk is
same as individual executing contract, signing the proposal, have signature notarized below.
At a duly authorized meeting of the Board of Directors of the
________________________________ held on ___________________________
(Name of Corporation) (Date)
At which all the Directors were present or waived notice, it was VOTED, that,
________________________________ ________________________________
(Name)
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of this company be and hereby is authorized to execute contracts and bonds in the name and behalf
of said company, and affix its corporate seal thereto, and such execution of any contract or
obligation in this company's name on its behalf by such
_______________________________________
(Officer)
of the company, shall be valid and binding upon this company.
I hereby certify that I am the Clerk of the ____________________________________
that _____________________________________________________ is the duly elected
_______________________ of said company, and that the above vote has not been amended or
rescinded and is in full force and effect as of the date of this contract.
A true copy,
ATTEST ______________________________________
Clerk
Place of Business _______________________________
Corporate Seal
SWORN TO AND SUBSCRIBED BEFORE ME THIS _________________________________
DAY OF __________________, 2026.
______________________________________
NOTARY PUBLIC
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