Tire Amnesty - Community Clean-Up

PH: 209.723.4481
FAX: 209.384.3109
7040 N. Highway 59
Merced, CA 95348
Release Date: September 9, 2026
Project No. RFP20260909MCRWMA
Request for Proposals
for
Tire Amnesty - Community Clean-Up
Notice is hereby given that proposals will be received at the Merced County Regional Waste
Management Authority (MCRWMA), a California Joint Powers Authority, for performing all work
necessary in accordance with the Requirements specified herein. Please carefully read and follow the
instructions provided. Proposers are responsible for making certain that their proposal is complete and
is received by MCRWMA on or before the closing deadline.
Proposals shall be emailed to: Magdalena Gartonzavesky, HR and Procurement Specialist, at
procurements@mcagov.org. The email subject line shall read as follows: RFP20260909MCRWMA - Tire
Amnesty-Community Clean-Up - Email Submission Deadline October 7, 2026, 12:00 p.m., PDT [insert
contractor name here].
Proposals received/email timestamped after the closing deadline will be rejected.
The Merced County Association of Governments Purchasing Policy and all of its provisions are
incorporated by this reference.
MCRWMA is not liable for any costs incurred by Proposers in responding to this Request for Proposals
(RFP). All proposals submitted in response to this solicitation shall become the property of MCRWMA.
Proposals shall remain confidential until issuance of the Notice of Intent to Award, after which they shall
become a matter of public record and be subject to disclosure under the California Public Records Act,
except to the extent exempt from disclosure under applicable law. Proposers are to clearly identify any
information that is confidential and/or proprietary and submit a redacted copy of their proposal with
the confidential and/or proprietary information. In the event of a Public Records Act or Freedom of
Information Act request, MCRWMA will use the redacted copy submitted by the proposer in response
and the failure to provide a redacted copy may result in the disclosure of a proposer's entire response.
MCRWMA is not responsible or liable for the disclosure of any information that is not clearly labeled as
confidential and/or proprietary and provided in redacted form.
Please direct inquiries to Magdalena Gartonzavesky, HR and Procurement Specialist, via email at
procurements@mcagov.org.
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TABLE OF CONTENTS
Cover Page 1
Table of Contents 2
Proposer's Submittal Checklist 3
Definitions 4
Section I - General Information 5
Section II - Requirements - Scope of Work 8
Section III - Submittals 11
Section IV - Basis of Award, Evaluation, Selection Process, and Protests 14
Proposal Cost Summary Form 18
Certification 20
Nondebarment Certification 21
Lobbying Certification 23
Reference List 24
Sample Agreement 25
All RFP documents are available at the following website:
https://www.dropbox.com/scl/fo/s7xveld158pku3uvif9pv/AFpqMUUyUkubzgdA-Sb-
n94?rlkey=2f72x7n92u14aisp6wlm2updq&st=2q4wab8x&dl=0
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PROPOSER'S SUBMITTAL CHECKLIST
This checklist is provided to assist Proposers with submitting a complete Proposal. Proposers are to
submit Proposal as noted below and are to include this checklist with Proposal.
1. _____ Cover Page and Cover Letter
2. _____ Proposer's Submittal Checklist
3. _____ Table of Contents
4. _____ Section One - Certification, Nondebarment Certification, Lobbying Certification,
and Reference List
5. _____ Section Two - Organization, Capability, and Experience
6. _____ Section Three - Response to Requirements - Scope of Work
7. _____ Section Four - Cost
8. _____ Section Five - Review of Sample Agreement
A simple cover page noting each Section before each Section begins in your proposal is acceptable. For
example, a single page noting "Section One."
Non-submittal of any requested item may be considered non-responsive.
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DEFINITIONS
Agreement - The Agreement constitutes the entire contract between MCRWMA and the selected
Proposer. Term may be used interchangeably with Contract.
Authorized Representative - Person who has the legal authority to enter into and sign contracts on
behalf of the organization.
Closing Deadline - The last day and time the proposal must be received via email to
procurements@mcagov.org. Term may be used interchangeably with Submission Deadline.
Contractor - The Proposer awarded the Contract derived from this RFP. Term may be used
interchangeably with CONTRACTOR, Vendor, or Service Provider.
Contract - The Contract constitutes the entire agreement between MCRWMA and the selected
Proposer. Term may be used interchangeably with Agreement.
Evaluation Committee - A committee established to review and evaluate proposals to determine the
Contract award. The committee may include representatives of MCAG, MCRWMA and its member
jurisdictions.
MCAG - Merced County Association of Governments, a joint powers authority, established under
California Government Code Section 6500 et seq.
MCRWMA - Merced County Regional Waste Management Authority, a California Joint Powers
Authority and an affiliate agency of the Merced County Association of Governments.
Respondent/Proposers - A person, partnership, firm, or corporation submitting a proposal with the
intention of obtaining an MCRWMA contract.
Subcontractor(s) - Any person, entity, or organization, to which CONTRACTOR or
Contractor/Vendor/Service Provider or MCRWMA has delegated any of its obligations hereunder.
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SECTION I - GENERAL INFORMATION
1.1 PURPOSE AND BASIS OF AWARD
MCRWMA is seeking proposals from qualified firms to provide collection, transportation, processing,
and disposal services for tires collected at community collection events in Merced County.
MCRWMA intends to use the results of this RFP to award one contract to the most responsive and
responsible Proposer as evaluated per Section IV of this RFP.
1.2 AGENCY INFORMATION
MCRWMA, created in 1972, is a California JPA comprised of seven member agencies: City of Atwater,
City of Dos Palos, City of Gustine, City of Livingston, City of Los Banos, City of Merced, and the County of
Merced and governed by the MCRWMA Governing Board. Established for the purpose of coordinating
and managing two regional landfills in Merced County, the role of MCRWMA was expanded in the
1990's to include activities mandated by the California Integrated Waste Management Act. The
MCRWMA Governing Board has been designated as the governing body for MCRWMA operations.
MCRWMA is responsible for managing the solid waste, green waste, organic materials, recyclable
materials, and household hazardous waste (HHW) programs for its member agencies, including
developing and implementing programs that assist its member agencies to meet related State
mandates. MCRWMA owns and operates 2 landfills: Highway 59 landfill and the Billy Wright (BW)
landfill, located on the east and west side of the county, respectively. Both offer waste disposal, HHW
services, and the transfer of recyclable and organic materials.
1.3 CONTRACT DURATION
The contract term is anticipated to commence January 1, 2027, and end December 31, 2028, and is
contingent upon agreed upon services, available funding, and successful performance. The contract term
may be extended by MCRWMA at its sole discretion, for up to 2 additional one-year terms and shall be
based on available funding and successful performance. The contract will be a fixed price contract for
the full term including the additional extension options.
1.4 RFP SCHEDULED ACTIVITIES
To the extent achievable, the following schedule shall be used for the procurement process. MCRWMA
reserves the right to modify the dates below as necessary.
a. RFP Distribution September 9, 2026
b. Questions/Clarifications due via email by September 23, 2026, 12:00 p.m.
c. Addendum(s) and Responses Posted by September 30, 2026
d. Deadline to Submit Proposal via Email October 7, 2026, 12:00 p.m.
e. Evaluations October 7 - 20, 2026
f. Virtual Interviews October 27 - 28, 2026
g. Notice of Intent to Negotiate October 29, 2026
h. Notice of Intent to Award November 13, 2026
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i. Governing Board Approval of Contract December 17, 2026
j. Notice of Award December 18, 2026
k. Contract Execution/Notice to Proceed January 1, 2027
1.5 QUESTIONS, CLARIFICATIONS AND/OR REVISIONS
Proposers are expected to raise any questions, noted errors, discrepancies, ambiguities, exceptions,
additions, or deficiencies they have concerning this RFP via email to procurements@mcagov.org no later
than 12:00 p.m. September 23, 2026.
If a Proposer fails to notify MCRWMA of any condition stated above that reasonably should have been
known to the Proposer, and if a contract is awarded to that Proposer, the Proposer shall not be entitled
to additional compensation or time by reason of the error or its correction.
Revisions to this RFP will only be made by official addendum issued by MCRWMA. Addenda will be
posted by September 30, 2026. Proposers are responsible for checking the website for addenda prior to
submitting their Proposal. Failure to acknowledge addenda may disqualify a Proposal. As such,
Proposers are advised to review the website prior to the close of this RFP at
https://mcrwma.org/bids.aspx. Proposers are encouraged to sign up for "Notify Me" on the website to
receive emails, or a text, when items are posted relevant to RFP's.
1.6 WITHDRAWAL OF PROPOSALS
Proposals shall be irrevocable unless withdrawn prior to the closing deadline. Proposers may withdraw a
Proposal, in writing, at any time up to the closing deadline. A written withdrawal notice must be
received by MCRWMA at 369 W. 18th Street, Merced, California, 95340 or via email at
procurements@mcagov.org. The notice must be signed by an authorized representative. If a previously
submitted Proposal is withdrawn prior to the closing deadline, the Proposer may submit another
Proposal at any time up to the closing deadline.
1.7 PROTEST PROCEDURES
Notice of intent to protest must be made in writing and conform to the requirements of MCRWMA
Protest Procedures, included herein on pages 15 - 17.
1.8 FALSE OR MISLEADING STATEMENTS
Proposals which contain false or misleading statements, or which provide references which do not
support an attribute or condition claimed by the Proposer, shall be rejected.
1.9 RIGHT TO REJECT OR ACCEPT PROPOSALS AND RIGHT TO CANCEL
MCRWMA reserves the right to reject any or all Proposals or any part thereof, or to waive any
informalities or minor irregularities in the Proposals, and to make an award on the basis of suitability,
quality of service to be provided, and ability to perform the Requirements. MCRWMA also reserves the
right to cancel this RFP in part or in its entirety.
1.10 DISPUTE RESOLUTION, ATTORNEY FEES, JURISDICTION, AND VENUE
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In any action, suit, or proceeding arising out of or in any way connected with the performance of the
Agreement contemplated herein, the prevailing party shall be entitled to recover reasonable attorney's
fees and costs. Notwithstanding any other provision of the Agreement contemplated herein, any
disputes concerning any question of fact or law relating to the Agreement contemplated herein, or any
litigation or arbitration arising out of the Agreement contemplated herein, shall be interpreted pursuant
to California law, subject to the jurisdiction of the Superior Court of California, and venued in the County
of Merced. CONTRACTOR expressly waives federal jurisdiction.
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SECTION II - REQUIREMENTS - SCOPE OF WORK
2.1 GENERAL
The jurisdictions of Merced County Regional Waste Management Authority host several community
clean-up, bulky item collection or tire amnesty collection events each year. Through the CalRecycle Tire
Amnesty grant, MCRWMA provides free tire amnesty collection to participating residents at these
events. Residents of the hosting jurisdictions are allowed to dispose of used tires (including rims) at each
hosted event at no charge. MCRWMA is seeking proposals from qualified firms to provide collection,
transportation, processing, and disposal services for tires collected at community collection events in
Merced County.
2.1 SCOPE OF WORK
The selected CONTRACTOR shall be registered with the State of California and shall maintain all
necessary certifications and licenses to transport tires in the state of California. The selected
CONTRACTOR shall provide the appropriately sized container for the collection and transportation of
used tires from each event. All containers shall be in good working condition and compliant with any
applicable safety and environmental regulations.
The selected CONTRACTOR shall prepare and maintain all required documentation, including California
Waste Tire Manifests, in compliance with California Department of Resources Recycling and Recovery
(CalRecycle) regulations and any other applicable federal, state, or local laws. Collected tires are to be
transported to and processed at a CalRecycle permitted facility. Documentation of processing facilities
and proof of compliance shall be provided upon request.
The selected CONTRACTOR shall coordinate with MCRWMA, shall deliver the container to the location of
the scheduled event on the morning of the event, and shall pick up the container after the end of the
event. Containers shall not be left on site overnight. The jurisdictions will be responsible for loading all
tires into containers. Events generally run from 8:00 a.m. - 12:00 p.m. on the scheduled day. Events will
be scheduled by January 1 of each year. The jurisdictions may schedule additional events throughout the
year. Seven to ten business days' notice will be provided to the selected CONTRACTOR to confirm any
additional dates as needed.
A list of the estimated event dates and currently used container sizes is provided below. Dates may vary
and will be confirmed by MCRWMA. Current container sizes listed below are provided for reference.
Proposers shall provide equivalent containers or trucks capable of meeting the capacity for tires and
materials collected at events.
Merced County Community Clean-up and Tire Amnesty Events
Estimated Day of Event Event Location Hosting Jurisdiction Current Container Size
Second Saturday of January Los Banos City of Los Banos 45' Trailer
Third Saturday of January El Nido Merced County 50' Bin
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Fourth Saturday of January Stevinson Merced County 50' Bin
First Saturday of February Delhi Merced County 50' Bin
First Saturday of March Los Banos City of Los Banos 45' Trailer
First Saturday of March Santa Nella Merced County 50' Bin
First Saturday of March Snelling Merced County 50' Bin
Second Saturday of March Gustine Merced County 28' Trailer
Third Saturday of March Atwater City of Atwater 50' Bin x 2
Third Saturday of March Winton Merced County 45' Trailer
Fourth Saturday of March Hilmar Merced County 50' Bin
First Saturday of April South Dos Palos Merced County 50' Bin
First Saturday of April Dos Palos City of Dos Palos 28' Trailer
Second Saturday of April Le Grand Merced County 50' Bin
Second Saturday of April Livingston City of Livingston 50' Bin x 2
Second Saturday of April Frankling-Beachwood Merced County 50' Bin
May No Events Scheduled
Second Saturday of June Delhi Merced County 50' Bin
Third Saturday of June South Dos Palos Merced County 50' Bin
Third Saturday of July Los Banos City of Los Banos 45' Trailer
August No Events Scheduled
Third Saturday of September Los Banos City of Los Banos 45' Trailer
Fourth Saturday of September Gustine Merced County 28' Trailer
First Saturday of October Dos Palos City of Dos Palos 28' Trailer
First Saturday of October Dos Palos Y Merced County 50' Bin
Third Saturday of October Atwater City of Atwater 50' Bin x 2
Fourth Saturday of October McSwain Merced County 50' Bin
First Saturday of November Planada Merced County 50' Bin x 2
The selected CONTRACTOR shall be responsible for:
* Delivery and removal of appropriately sized containers for scheduled events.
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* All transportation, processing and disposal of tires and rims from collection events scheduled by
MCRWMA.
* Provision of a manifest for each event to MCRWMA within 7 days of event. Manifest shall be an
original copy or clear digital copy. Manifest shall include:
Generator Address (event location)
o
Total Weight or Cubic Yards of materials collected
o
Type and number of containers supplied for event
o
Rate for container size used
o
This contract shall not cover services for tire collection directly from Highway 59 Landfill or Billy Wright
Landfill, unless associated with a scheduled tire amnesty collection event.
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