City of Lake Wales
Invitation to Bid
BID NO. 26-10 Water Treatment Plant (WTP) #1 Market Street Renovations
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Cut along border and affix this label to your sealed bid envelope to identify it as a
“Sealed Bid”. Be sure to include the name of the company submitting the bid where
requested.
SEALED BID – DO NOT OPEN
SEALED BID NO: 26-10
BID TITLE: Water Treatment Plant (WTP) #1 Market
Street Renovations
DUE DATE/TIME: Thursday, May 21, 2026 at 2:00 pm
SUBMITTED BY:
Name of Company
Deliver To:
City of Lake Wales
Attention: Purchasing
201 West Central Avenue
Lake Wales, FL 33853
Please Note: From time to time, addenda may be issued to this bid. Any such addenda
will be posted on the same website, www.lakewalesfl.gov, from which you obtained this
bid. Before submitting your bid you should check our website to download any addenda
that may have been issued. Please remember to sign and return addendum
acknowledgement form with completed bid package if applicable.
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INVITATION TO BID
ITB #26-10
NOTICE IS HEREBY GIVEN that the City of Lake Wales is accepting sealed bids for:
WATER TREATMENT PLANT #1 MARKET ST RENOVATIONS
At 2:00 P.M., prevailing time, on Thursday, May 21, 2026, in the City Commission
Chambers at the Municipal Administration Building, 201 Central Ave. W., Lake Wales,
Florida, bids will be opened and read aloud.
An original, two (2) copies and (1) electronic copy on flash drive of all bids, including
all executed documents and needed attachments, shall be placed in a sealed envelope,
with label from page 2 of this solicitation affixed and delivered prior to the opening
deadline, 2:00 P.M., prevailing time, on Thursday, May 21, 2026.
Intent
The City of Lake Wales is seeking a qualified contractor to construct the (WTP) #1
Market Street Renovations. Responding to the Invitation to Bid.
Pre-Bid Meeting and Questions
The non-mandatory pre-bid meeting will take place at 2:00 PM on Monday, May 4, 2026,
at the City of Lake Wales Commission Chambers, located at 201 W. Central Avenue,
Lake Wales, FL 33853. Access to the project site will be available following the pre-bid
meeting. No project questions will be entertained at this time. All questions must be
submitted in writing as outlined in the bid documents.
The deadline for submission of questions will be Wednesday, May 13, 2026, at 4:00 PM.
Responses to questions and any addenda will be issued no later than Monday, May 18,
2026.
Sealed bids will be received until Thursday, May 21, 2026, at 2:00 PM at which time bids
will be publicly opened and read aloud.
Responding to the Invitation to Bid
All persons and firms wishing to submit bids must obtain a complete copy of the
Invitation to Bid and submit all required forms as outlined in the solicitation document
with their response. Bid specifications and related forms can be accessed on the City’s
website, www.lakewalesfl.gov: Departments: Purchasing, or by contacting Cynthia Monk
via email at cmonk@lakewalesfl.gov.
Faxed or e-mailed bids will not be accepted. Responses may be hand delivered, mailed,
or delivered via courier service to the following address:
City of Lake Wales
Purchasing Department
201 West C3entral Avenue
Lake Wales, FL 33853
SPECIFICATIONS/SCOPE OF SERVICES
Bids shall be prepared using the Project Specifications and Exhibits. If it becomes necessary to revise or
amend any part of this bid, an addendum will be issued up to seventy-two (72) hours before the Bid closing
time. Brief Addenda may be issued between seventy-two (72) hours and twenty-four (24) hours before Bid
closing time. Addenda will be posted on the City’s website. It is the sole responsibility of the bidders to
check the website to ensure that all available information has been received prior to submitting a bid.
The Owner/Engineer is not responsible for delivery of addenda to prospective bidders.
Each bid must be accompanied by a cashier's check or by a Bid Bond in the amount of five (5) percent of
the Total Bid Price.
If awarded the Contract, the Contractor shall provide a Performance Bond and Payment Bond satisfactory
to the Owner, each to be in a sum of at least equal to the Total Bid Price.
The Owner reserves the right to waive any informalities or technicalities, to reject any or all Bids, or to re-
advertise for Bids. Award, if made, will be to the responsible and qualified Bidder whose Bid is responsive
to the invitation and is most advantageous to the Owner, price and other factors considered.
Liquidated damages for delay in completion of the contract will be in accordance with the Contract
Documents. No Bid may be withdrawn after the scheduled Bid Closing time for a period of one hundred
twenty (120) days.
General Information and Requirements
1.
In accordance with Chapter 119, Florida Statutes, all bids received, and all materials contained
therein, once opened are public record, and subject to disclosure to any person, organization, or
firm, including other firms responding to this invitation to bid.
2.
In accordance with Section 287.133, Florida Statutes, a person or affiliate who has been placed on
the convicted vendor list following a conviction for a public entity crime may not submit a bid or
proposal on a contract to provide any goods or services to a public entity and may not be awarded
or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017-for CATEGORY TWO for a period of 36 months from the
date of being placed on the convicted vendor list.
3.
The City reserves the right to accept or reject any or all bids, or part thereof, to waive any
informalities or technicalities, or to award contracts in the best interest of the City. In all
instances, the City’s decision shall be final.
4.
The City of Lake Wales is exempt from taxes imposed by the State and Federal Government.
Bids shall not include any taxes or fees.
5.
Prospective firms must submit proposals strictly in accordance with the specifications outlined in
the Invitation to Bid. Each variance, if any, to the specifications shall be specifically stated in the
bid.
6.
Prospective firms warrant by virtue of submission of bids that all prices, terms, and conditions
stated shall be honored for a period of ninety (90) days after the opening of bids. Any changes at
the time an order is placed shall result in automatic disqualification of the vendor.
7.
The original bid shall be signed, in blue ink, by a corporate officer, partner, or proprietor.
8.
The City reserves the right to reject any or all items if in its judgment the item does not meet the
needs of the City, or for any reason it deems suitable.
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9.
Prospective firms are hereby warned not to contact any City employee or official on matters
relating to this Invitation to Bid, except as indicated herein. Any attempt to do so, or engaging in
lobbying or any other activity interfering with the evaluation process may result in immediate
disqualification of the vendor from any City business.
10. Per City ordinance, agreements and contracts with a term in excess of one year shall include the
following language: “The performance of the City of Lake Wales and its obligation to pay under
this contract is contingent upon annual appropriation by the City Commission of Lake Wales.”
Vendors are warned that this requirement is written into the Code of Ordinances of the City, a
public document, and is binding upon all vendors whether or not referenced in any agreement.
11. Prospective firms quoting State of Florida contract pricing must provide the state contract number
and date of expiration in their bids or proposals. Firms will be required to provide a copy of the
entire contract prior to the placing of orders by the City.
12. Prospective firms hereby warrant by virtue of submission of bids that any and all terms,
conditions, and requirements as stated in this document are valid, enforceable, and binding upon
the selected vendor.
Specific Information and Requirements
1.
Answers to questions submitted about this Invitation to Bid or the Project will be provided to all
known prospective bidders.
2.
The selected firm may not discriminate against any employee employed in the performance of
services, or against any applicant for employment because of race, religion, color, handicap,
national origin, age, gender, or marital status.
3.
Bids shall include all information required in the Invitation to Bid. Bidders shall use City standard
forms as included in the Invitation to Bid to submit all information, or shall follow the format
dictated or include the information required herein where no form is provided. Bid documents
shall be arranged in order as indicated on the Bid Contents Form.
4.
The City will allow the use of approved subcontractors or third parties in performing work
outlined in this Invitation to Bid.
Evaluation of Bids
The City of Lake Wales shall be the sole judge of the bid and the resulting agreement that is in its best interest
and its decision shall be final. All bidding and award procedures undertaken by the City in regard to this
project shall be consistent with the City’s adopted procurement procedures. The City reserves the right to seek
clarification from prospective firms on any issue in a bid, or take any other action it feels necessary to properly
evaluate the bids and construct a solution in the City’s best interest.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
