SOURCES SOUGHT NOTICE Electrosurgical Units, Argon Plasma Coagulators (APC) in Tulsa, OK

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SOURCES SOUGHT NOTICE Electrosurgical Units, Argon Plasma Coagulators (APC) in Tulsa, OK

NOTICE ID: PKG098_CHIP-IN

NOTICE DESCRIPTION: Electrosurgical Units, Argon Plasma Coagulators (APC)

Department of Veterans Affairs (VA)

Eastern Oklahoma VA Healthcare System (EOVAHCS)

This is a Sources Sought Notice only; a request for information (RFI). This is a request for vendor expressions of interest for market research purposes, in accordance with FAR Part 10 and FAR part 15.201. This is not a request for quote, and this is not a solicitation. There is no guarantee this will eventuate to solicitation or a contract.

This notice is posted by the Acquisition Utilization Specialist (AUS) at EOVAHCS. The Acquisition Utilization Specialist is not the Contract Specialist and does not represent the Contracting Office.

This is not posted by the VA Contracting Office, and we are not warranted Contracting Officers and we have no authority to enter an agreement or contract.

Vendor emails must include subject line as "PKG098, Electrosurgical Units, Argon Plasma Coagulators (APC)” or “ESU, APC, PKG098”, as a minimum. Be sure to include your vendor’s name and UEI number in the body of the email.

Eastern Oklahoma VA Healthcare System is seeking vendors who have an interest and capability to provide the products and/or installation services outline below, to the Location(s) identified in this notice.

This notice is not to be construed as a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted because of this request. The Government does not reimburse respondents for any costs associated with submission of the information being requested or reimburse expenses incurred for responses to this RFI. The information provided may be used by VA in developing its acquisition strategy and Performance Work Statement (PWS). Any information submitted by respondents to this RFI is strictly voluntary; however, any information received shall become the property of the Government and will not be returned to the respondent. Interested parties are responsible for adequately marking proprietary, restricted, or competition sensitive information contained in their response. Product information, brochures, part numbers, and/or other description information may be included with the submission. VA is under no obligation to provide feedback to the RFI respondent, or to contact the RFI respondent for clarification of any information submitted as part of the response.

PRODUCT REQUIREMENT: The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), new Tulsa VA Medical Center (VAMC) has a brand name or equivalent requirement for provide (2) new Dual Output Electrosurgical unit with Argon Plasma Coagulation unit delivered to Muskogee, OK, 74401, no earlier than September 30, 2025, and no later than December 01, 2025.

CRITICAL MINIMUM REQUIREMENTS

Contractor must provide BRAND NAME OR EQUAL with the following critical minimum requirements.

1. Argon Plasma Coagulation and Electrosurgical Unit, Dual Output -or equivalent
   
   
   
   1. Argon Plasma Coagulation Unit and Dual Output (monopolar and bipolar) Electrosurgical Unit. Used in the operating room as an alternative to the scalpel for cutting tissue.
   
   
   2. Solid state power source with foot switch jacks, monopolar and bipolar outputs, and four independent modes of operation.
   
   
   
   

Each Unit consists of:

1. 
   
   
   
   1. 
      
      
      
      1. Item# 10135-000 Argon Plasma Coagulation Unit (Erbe Argon Plasma Coagulation APC 3). Must include equivalent or better of:
         
         
         
         1. FORCED Argon Plasma Coagulation (Consistent firing at 30 watts or above with application distance up to 5mm)
         
         
         2. PULSED Argon Plasma Coagulation (Consistent firing from 10 watts with application distance up to 7mm)
         
         
         3. PRECISE Argon Plasma Coagulation (Continuous application of energy with intensity of the ionized plasma increasing when the Effect setting in increased)
         
         
         4. 6 Instrument Sockets
         
         
         5. Dimensions [Width x Height x Depth]: 415mm x 100mm x 375mm (16.3“ x 3.9“ x 14.8“)
         
         
         6. Weight: 5.3 kg (11.7 lbs.)
         
         
         7. Input pressure: (5 ± 2) x 105 Pa 5 ± 2 bar 72.5 ± 29 psi
         
         
         8. Max. output pressure: 2 x 105 ± 2 x 104 Pa 2 ± 0.2 bar 29 ± 2.9 psi
         
         
         9. Adjustable gas flow: 0.1–8 l/min limited by the instrument connected in each case, configurable in 0.1 l/min increments
         
         
         10. Nominal flow tolerance: ± 20 % [range: 0.1–8 l/min]
         
         
         11. If you use a compressed gas cylinder, a warning is activated at 7 x 105 Pa 7 bar 101.5 psi
         
         
         12. Display of remaining quantity: VIO 3 display
         
         
         13. Display of remaining pressure: Manometer on the gas cylinder
         
         
         14. The APC 3 switches off at an input pressure of:
             
         
         
      
      
      2. Item# 20134-006 APC Pressure reducer with sensor
      
      
      3. Item# 1063-2 40cuft Argon Gas Tank-full, 99.998% purity
      
      
      4. Item# 10160-000 Erbe VIO3 Electrosurgical Unit
         
         
         
         1. Constant Voltage Regulation with Power Dosing automatically delivers lowest effective adjusted power output in all modes, including both CUT and COAG
            
            
            
            1. Power Peak SystemTM,PPS, offers optimal support during the initial cutting stage, especially low contact impedance situations, allowing the electrode to start in contact with target tissue without cutting delay
            
            
            
            
         
         
         2. Spark Recognition automatically detects the formation of micro-electric arcs (sparks) for controlled and reproducible cuts, e.g. length and quality
            
            
            
            1. Spark Regulation (micro-electric arcs) for reproducible, efficient cuts in tissue with high or extremely low impedance
            
            
            
            
         
         
         3. Full-color user interface with unique viewing features
            
            
            
            1. FocusView: reduces the visual information to the essentials, simplifying the operation of the unit.
            
            
            2. PreView: graphic depiction of tissue effects with different parameters in real time, shown on the display prior to activation. A power meter displays real time power output during and throughout activation.
            
            
            
            
         
         
         4. Maximum CUT output: 300 watt at 500 ohm
         
         
         5. Safety system: NESSY
         
         
         6. Frequency: 350 kHz
         
         
         7. Maximum COAG output: up to 200 watt
         
         
         8. Rated Supply Voltage: 100 V - 120 V
         
         
         9. Power frequency: 50 / 60 Hz
         
         
         10. Power input during stand-by: 40 Watts
         
         
         11. Power input during max RF output: 500 watt / 920 VA
         
         
         12. Line Current: 8 A
         
         
         13. Dimensions: Width x Height x Depth 16.1” x 6.5” x 15.0”
         
         
         14. Weight: 20 lbs. 17 oz.
         
         
         
         
      
      
      5. Item# 20188-350 One-Pedal Foot Switch VIO3; with Remode
      
      
      6. Item# 20189-353 Two-Pedal Foot Switch VIO3; with Remode, Bracket, and Middle Piece
      
      
      7. Item# 20192-135 Monopolar Cable MO 3 Pin; OD 3MM socket; L 4.5M
      
      
      8. Item# APC3EW - Total 2 Year Parts and Labor Warranty (Manu.Std.Warr. is 1 year on Plasma unit. This line brings total to 2 years to match the Electrosurgical Unit)
      
      
      
      
   
   
   
   


2. Contractor must provide products that meet or exceed the specifications in this table. [REFER TO ATTACHMENT FOR THE TABLE SPECIFICATIONS]


3. MANUALS: Contractor shall provide electronic, digital copies of the user manuals and repair manuals for each different product under this order or contract, at no additional cost to the government.

The Contractor shall furnish all contract oversight, management, Technically Trained Personnel, OEM authorizations to support provision and installation of OEM products, applicable licenses, uniforms, equipment, tools, materials, supplies, storage, insurances, shipping and delivery costs, and transportations necessary to provide the products, and associated installation, for EOVAHCS in accordance with this SOW. Any services associated with this product are considered non-personal services. The Contractor, its employees, agents, and subcontractors shall not be considered VA employees for any purpose of fulfilling the SOW and shall be considered employees of the Contractor.

QUALIFIED VENDOR: The Vendor shall be a qualified company to perform such services with capability to provide all personnel, supervision, equipment and other services deemed necessary to perform all work as defined in the description of services herein.

1. A qualified vendor is one who has provided same or equal products in the immediate past 3 years that are similar in size, scope and complexity to those outlined in this notice.


2. A qualified vendor will also have no obstacles with delivery timeframes.


3. A qualified vendor will also have non-IT products that have no obstacles or issues with regards to complying with the Buy American Act and/or Trade Agreements Act.

RFI SUBMISSION INSTRUCTIONS: VA requests a clear, concise, and complete response to this RFI.

Page Limit: FIVE pages.

The Government will not review any other information or attachments included, that are more than the 5-page limit. The Government will not review generic marketing materials that do not address the information contained herein or the attached documents.

Responses and questions must be addressed by emailing monica.christopher@va.gov.

Vendors must reference the Sources Sought Notice ID and Notice Description in all communication and on the subject line of the response: “ESU, APC, PKG098_CHIP-IN”.

Communication or responses that do not address the Notice ID and Notice Description in the subject line may be lost in email traffic.

In your reply, please address the following questions and provide answers and responses as part of your 5-page RFI submission.

QUESTIONNAIRE

1. Company Name and POC Details (representatives name, title, phone, email, address).


2. Company UEI number.


3. It is anticipated that NAICS code 334510 ELECTROMEDICAL AND ELECTROTHERAPEUTIC APPARATUS MANUFACTURING will apply to this procurement. To determine a business as small, the SBA has capped the size standard for this NAICS code at 1,250 employees.
   
   
   
   1. What size is your company as it relates to the SBA size standard for NAICS 334510?
   
   
   2. Socioeconomic data: If a small business, what type of small business are you?
   
   
   3. Is your firm a small business under NAICS 334510? YES ______ NO ______
   
   
   4. Is your firm a Veteran-Owned Small Business? YES ______ NO ______
   
   
   5. Is your firm a Service-Disabled Veteran-Owned Small Business? YES ______ NO ______
   
   
   6. Is your firm a 8(a) small business? YES ______ NO ______
   
   
   7. Is you firm a certified HUB Zone firm? YES ______ NO ______
   
   
   8. Is your firm a Woman Owned business? YES ______ NO ______
   
   
   9. Is your firm a Large Business? YES ______ NO ______
   
   
   
   


4. List your Company Qualifications. Explain briefly your company’s capability to provide the entire range of requirements. Specifically, please provide a brief summary of your technical approach to meet the requirements specified in this notice.


5. Does your company sell / distribute / install the products listed in this notice? Circle all the apply to your company: sell / distribute.
   
   
   
   1. If you are an authorized distributer and/or authorized installer, please provide signed documentation (e.g. letter from OEM’s legal department) demonstrating that you are authorized by the manufacturer to distribute and/or install their product.
   
   
   2. Who would be providing the products? (circle all that apply)
      
      
      
      1. Our firm would be the Primary Contractor providing products.
      
      
      2. Our Subcontractor would be providing products.
      
      
      
      
   
   
   3. Who would be installing the products? (circle all that apply)
      
      
      
      1. Our firm would be the Primary Contractor installing products.
      
      
      2. Our Subcontractor would be installing products.
      
      
      
      
   
   
   
   


6. List your company’s Recent Experience of Similar Size, Scope and Complexity to what is described in the notice. This can be US Federal contracted experience or experience providing products and performing services in the commercial sector. If listing your subcontractor’s experience, be sure to state this.


7. State if your company is able to comply with the following for non-IT products.
   
   
   
   1. Nonmanufacturer Rule per 13 CFR 121.406 (b)(1)(i), (b)(1)(ii) and (b)(1)(iii). What is the country of origin for the non-IT products you would be selling?
   
   
   2. Trade Agreements per FAR provision 52.225-5 and FAR clause 52.225-6. List details of how your non-IT products meet the Trade Agreements Act.
   
   
   
   


8. Do you have a GSA/FSS/NASA SEWP/NITAAC/ECAT schedule for these items? YES______ NO______
   
   
   
   1. Schedule Number: ___________________ Expiration Date: _____________________
   
   
   
   

DISCLAIMER: This is a Request for Information (RFI) from industry in accordance with Federal Acquisition Regulation (FAR) 15.201(e) and on the requirement, that exists for the VA Medical Center(s) identified in this RFI. This is not a request for quote and not a contract. This announcement is not a request for proposals; therefore, responses to the RFI are not considered offers and cannot be accepted by the Government to form a binding contract. This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responders are solely responsible for all expenses associated with responding to this RFI. No classified information should be included in the RFI response. Should you have concerns regarding this RFI you may email the sender of this RFI.

Thank you for your interest in doing business with the VA. To learn more about the VA Mission, Vision, Core Values & Goals visit https://department.va.gov/about/ AND https://department.va.gov/icare/ (38 C.F.R.Part 0)

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