396-26 Leaf Removal 2026

Legal Notice
CITY OF MILFORD
Office of the Purchasing Agent
70 West River Street - Milford, CT 06460
INVITATION TO BID
Notice is hereby given that sealed bids for
Leaf Removal Services
will be received in the Purchasing Agent's Office until
3:15 p.m., Wednesday, October 7, 2026
Bids will not be opened publicly however results will be posted to the City's website by that evening.
Specifications may be downloaded at www.milfordct.us/863/Current-Bids.
The Purchasing Agent reserves the right to reject any or all bids
and to accept any proposal deemed to be in the City's best interests.
Fred Bialka
Purchasing Agent
203-783-3225

INSTRUCTIONS
Check the City website at www.milfordct.us/863/Current-Bids for any applicable addenda prior to submitting a
bid. It is your responsibility to insure that you have current information.
The City is not responsible for data or transmission errors.
Fill in the Bid Form and the Drug Free Workplace Certificate by typewriter or pen - pencil entries will not be
accepted.
If tie bids are received which are equal as to price, quality, and service, a bid received from a business which
submits a drug free workplace certification with the bid form will be given preference in accordance with Milford's
Code of Ordinances, Article V, Division 2., Sec. 2-90.
Sign and seal your bid in an envelope clearly marked: LEAF REMOVAL BID
No responsibility will be attached to any City representative or employee for the premature opening of a bid not
properly addressed and identified.
and mail or hand deliver to:
City of Milford Purchasing Agent
70 West River Street - Milford, CT 06460-3317
Submit one (1) Original Bid and one (1) Copy.
The bid must be in the Purchasing Department no later than the time and date indicated on the Invitation to Bid.
FAXed and E-mailed bids are not acceptable and will not be considered.
Your name and address must appear in the upper left-hand corner and the name of the bid must appear in the lower
left-hand corner of the envelope.
We will not accept or consider bids, withdrawals, or amendments received after the date and time specified.
We are exempt from State sales tax under Connecticut General Statutes Chapter 219, Section 12-412, sub-section A
and from Federal excise tax - do not include these taxes in your proposal.
If you believe that a possible conflict of interest may occur should we accept your proposal and award you a contract
or a purchase order, then you must disclose this belief in a statement attached to the back of the Bid Form.
Please call Fred Bialka at 203-783-3225 if you have any questions.
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SPECIFICATIONS
INTENT
By this proposal the successful bidder, hereinafter called the contractor, shall dispose of tree leaves at a DEEP-
licensed and approved composting facility.
City collection crews run all day Saturdays during leaf pickup. Your site must be open/available from
7am - 5pm Mondays - Saturdays in order to accommodate our crews' collection efforts.
PLASTIC BAGS
NO PLASTIC BAGS WILL BE COLLECTED.
GENERAL INFORMATION
The City of Milford has a Fall leaf collection program by which it collects tree leaves from residents.
Each bidder must be familiar with all Federal, State, Local, and DEP regulations regarding the hauling and disposal
of leaves, if any.
Bid / Performance bonds
Not required
Insurance
The Contractor shall be responsible for any and all damage caused by him/her or his/her agents, servants,
employees, and shall provide a Certificate of Insurance, with the City of Milford named as an additional insured, for
accidental death, dismemberment, bodily injury, property damage, automobile liability, and legal defense costs
arising out of his performance under this bid, in the amount of One Million Dollars ($1,000,000) as evidenced by
said Certificate being delivered to the Purchasing Agent within ten (10) working days following receipt of notice of
bid award.
The Contractor shall indemnify, hold harmless, and defend the City of Milford from and against any and all
liabilities, claims, penalties, fines, forfeitures, suits and the costs and expenses incident thereto, including but not
limited to, costs of defense, settlement, and reasonable attorney's fees, which may be alleged against the City, or
which the City may incur, become responsible for, or pay out as a result of death, bodily injury to any person,
damage to or destruction of any property, contamination of or adverse effects on the environment, or any violation
or alleged violation of governmental law, regulation, order caused by, arising out of, or in any manner connected
with his provision of leaf removal services to the City of Milford.
The Contractor shall be liable for and shall indemnify the City of Milford from and against any injury or loss
whatever resulting from the negligent act or omission of any employee or agent of the Contractor or from the failure
of or the inadequacy of any of the Contractor's methods, operations, or equipment.
Scope of work
You provide a drop-off point (DEEP approved) located within the territorial limits of the City of Milford for leaves
loose and/or in paper bags
The City will obtain a weigh ticket from the Transfer Station scale house which verifies each truck's empty and
loaded weights. The truck's license plate number or other identifying mark will be clearly recorded on the ticket so
as to properly identify each truck.
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Contractor's default
If the Contractor fails to perform according to these specifications OR to the Public Works Director's full and
complete satisfaction, then the City reserves the right to cancel the bid award and to secure these services otherwise,
as it deems fit.
Bid prices
Prices proposed will be the total price per ton of leaves. As such, it will be the full and complete price to provide
this service and will include labor, equipment, fuel, fees, and any other item or thing necessary to properly undertake
or to perform this service.
- End of specifications -
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CITY OF MILFORD, CT
BID FORM
The undersigned bidder understands the bid invitation, instructions, specifications, and other requirements, accepts
them as being sufficient for the purpose intended, and agrees to provide the City of Milford with the following in
accordance therewith:
2026 Leaf Removal Services
(1,380 tons, +/-)
Form Price per ton
You provide a drop-off point
(DEEP approved) located within the territorial
limits of the City of Milford Loose/paper bags $ __________
*NOTE: Please submit a copy of your current W-9 Form with this Bid (Not a condition of the Bid)
Bid results will be posted on the City's website. Go to www.milfordct.us/864/Open-Bid-Results .
NON-COLLUSIVE BID STATEMENT
The undersigned bidder certifies that his bid is made independently and without collusion, agreement,
understanding, or planned course of action with any other bidder and that the contents of his bid shall not be
disclosed to anyone other than his employees, agents, or sureties prior to the official bid opening.
Sign here _______________________________________ Date __________________
Print Name _______________________________________ Tel __________________
Company Name _______________________________________ FAX __________________
Address _______________________________________ E-mail __________________
_______________________________________ ** EIN __________________
** Employer Identification No.
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DRUG FREE WORKPLACE CERTIFICATE
[ You are NOT required to sign this form. Sign it only if applicable to your company. ]
I hereby certify that this company:
1. Has a published statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the workplace and that this statement specifies the
actions which will be taken against employees for violations of such prohibition.
2. Has a written policy informing employees about the dangers of drug abuse in the workplace, the firm's
policy of maintaining a drug free workplace, any available counseling, rehabilitation, and employee assistance
programs, and the penalties which may be imposed upon employees for drug use violations.
3. Each employee engaged in providing the commodities or contractual services which are being bid was
given a copy of the statements specified in paragraphs 1 and 2, above.
4. In the statement specified in paragraph 1, the employees have been notified that, as a condition of working
on the commodities or contractual services which are under bid, the employee will abide by the terms of the
statement and will notify the employer of any conviction of, or plea of "guilty", or of "nolo contendere" to any
violation of any controlled substance law of the United States or of any state, for a violation occurring in the
workplace no later than five (5) days after such conviction or plea.
5. This firm will impose a sanction on or require the satisfactory participation in a drug abuse assistance
program or a rehabilitation program, if such are available in the employee's community, by any employee who is so
convicted.
6. This firm will make a good faith effort to continue to maintain a drug free workplace.
As the person authorized to sign this statement, I certify that this firm fully complies with the above requirements.
Signature ___________________________________ Date ____________
Print name ___________________________________
Company ___________________________________
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