ON-CALL ROOFING SERVICES FOR EDDY COUNTY
| Location: | New Mexico |
|---|---|
| Posted: | Mar 10, 2026 |
| Due: | Mar 26, 2026 |
| Agency: | Eddy County |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFP 25-11 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
RFP 25-11
|
| Bid Title: |
ON-CALL ROOFING SERVICES FOR EDDY COUNTY
|
| Category: | Eddy County Bids |
| Status: | Open |
|
Attachment Preview
EDDY COUNTY
STATE OF NEW MEXICO
REQUEST FOR PROPOSAL 25-11
On-Call Roofing Services for Eddy County
Commodity Code(s): 910-66, 910-78, 914-73, 936-70
EDDY COUNTY
101 W. GREENE ST.
CARLSBAD, NM 88220
Issued Date: March 9, 2026
Proposal Deadline: March 26, 2026, at 2:00 PM
EDDY COUNTY
RFP 25-11 On-Call Roofing Services for Eddy County
TABLE OF CONTENTS
I. EDDY COUNTY ELECTRONIC PROCUREMENT PORTAL ........................................... 3
II. INTRODUCTION .................................................................................................................. 4
III. DEFINITION OF TERMINOLOGY ...................................................................................... 6
IV. CONDITIONS GOVERNING PROCUREMENT ................Error! Bookmark not defined.
V. SEQUENCE OF EVENTS ....................................................................................................11
VI. RESPONSE - FORMAT AND ORGANIZATION .............................................................. 19
VII. EVALUATION .................................................................................................................... 20
VIII. EVALUATION PROCESS .................................................................................................. 22
Appendices.................................................................................................................................... 23
ACKNOWLEDGEMENT OF RECEIPT FORM......................................................................... 24
LETTER OF TRANSMITTAL FORM......................................................................................... 25
STATEMENT OF COMPLIANCE .............................................................................................. 26
CONFLICT OF INTEREST DECLARATION ............................................................................ 27
AFFIDAVIT OF NON-COLLUSION .......................................................................................... 28
NEW MEXICO RESIDENT BUSINESS PREFERENCE CERTIFICATION ............................ 29
CAMPAIGN CONTRIBUTION DISCLOSURE FORM............................................................. 30
COST PROPOSAL ....................................................................................................................... 32
SAMPLE AGREEMENT A-26-XX .......................................................................................... 35
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EDDY COUNTY
RFP 25-11 On-Call Roofing Services for Eddy County
EDDY COUNTY ELECTRONIC PROCUREMENT PORTAL
Eddy County has partnered with Euna Procurement, formerly known as Bonfire
Interactive, to move all Bid and RFP submissions to a fully digital platform. This is an
effort to streamline the procurement process and make working with Eddy County easier
and efficient.
The Eddy County Procurement Portal, hosted by Euna Procurement, can be accessed
here:
https://coeddynm.bonfirehub.com/portal/?tab=openOpportunities
All interested vendors must register on the Eddy County Procurement Portal. During
registration, it is recommended that vendors link relevant commodity codes to their
profiles to receive automatic notifications of new opportunities matching their services or
products.
How to Register
1. Visit https://www.co.eddy.nm.us/
2. Click on the Business tab
3. Go to BID / RFP Opportunities
4. Select BID / RFP Vendor Registration Instructions
For assistance please visit the Vendor Registration Help page or contact the Eddy County Chief
Procurement Officer with any questions at agranger@co.eddy.nm.us
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EDDY COUNTY
RFP 25-11 On-Call Roofing Services for Eddy County
INTRODUCTION
PURPOSE OF THIS REQUEST FOR PROPOSALS
Eddy County (“County”) is seeking proposals from qualified and licensed roofing
contractors to provide on-call roofing services for County-owned facilities on an as-
needed basis. The Contractor shall provide 24/7 emergency on-call services and shall
respond within 48 hours of receiving notification of any reported issue. Services include
roof inspection, repair, replacement, maintenance, and emergency response.
SCOPE OF WORK
The selected Offeror(s) shall provide all labor, supervision, materials, equipment, tools,
transportation, and incidentals necessary to perform roofing services, including but not
limited to the following:
1) General Roofing Services
• Roof inspections and condition assessments
• Preventative maintenance and minor repairs
• Emergency leak repairs and weatherproofing
• Full or partial roof replacement
• Roof restoration and coating systems
• Removal and disposal of existing roofing materials
• Flashing, gutters, downspouts, and related components
2) Roofing Systems
Services may include, but are not limited to:
• Asphalt shingles
• Modified bitumen
• Built-up roofing (BUR)
• Thermoplastic Polyolefin (TPO) roofing systems
• PVC and EPDM membrane systems
• Metal roofing systems
• Tile roofing systems
TPO Certification Requirement:
• Any work involving TPO roofing systems must be performed by
personnel certified by one or more TPO roofing system manufacturers
• All TPO work shall comply with manufacturer specifications and
installation guidelines
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EDDY COUNTY
RFP 25-11 On-Call Roofing Services for Eddy County
• Offerors must be able to provide manufacturer-backed warranties for TPO
roofing systems when applicable
• Failure to maintain required TPO certification during the contract term
may result in contract termination
3) Inspections & Reporting
• Pre-Project inspections and written assessments
• Inspection reports including photographs and recommendations
• Cost estimates and proposed timelines
• Post-project inspections and submission of warranty documentation
• Detailed written reports and supporting documentation for each site visit,
including all preventive maintenance, repair work, and renovation services
performed.
4) Compliance & Standards
• Compliance with all applicable OSHA regulations, New Mexico Building
codes, and industry standards
• Use of materials meeting or exceeding manufacturer and industry
requirements
• Coordination with County staff to minimize disruption to County
operations
5) Emergency Response
• Availability during regular business hours and after-hours, as needed
• Provide 24/7 emergency on-call services and shall respond within 48
hours of receiving notification of any reported issue
SITE VISIT (IF REQUIRED)
If a site visit is desired prior to submitting a proposal, it can be arranged by contacting the
Procurement Administrator. During the site visit, no questions may be asked or answered.
Any questions must be noted and submitted in writing to the Procurement Administrator
for a response. Any information given during the site visit is considered unofficial and
may not be considered or included in the services contract awarded.
CONTRACT TERM
It is anticipated that the initial term of this contract will be for one (1) year, commencing
upon full execution of the agreement(s). The County reserves the right to renew or extend
any contract on an annual basis (or any portion thereof) for up to three (3) additional one-
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.