Wood Grinding Services

Location:	Texas
Posted:	Dec 12, 2025
Due:	Dec 30, 2025
Agency:	City of Lake Jackson
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services
Solicitation No:	Bid # 25-12-003
Publication URL:	To access bid details, please log in.

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City of Lake Jackson

25 Oak Drive

Lake Jackson, Texas 77566

www.lakejackson-tx.gov

SPECIFICATIONS FOR BID # 25-12-003

Wood Grinding Services

BID OPENING DATE: Tuesday, December 30, 2025, at 2:00 PM

Notice is hereby given that the City of Lake Jackson will receive sealed bids for the purchase of the

following items:

BID NO. 25-12-003 – Wood Grinding Services

Sealed bids are due at 2:00 p.m. on Tuesday, December 30, 2025, after which time all qualified bids will

be opened and publicly read aloud at City Hall, 25 Oak Drive, Lake Jackson, TX. Bid information and

specifications may be obtained from the City of Lake Jackson Purchasing Department at City Hall, by

visiting our website at www.lakejackson-tx.gov, or on www.civcastusa.com. Bids received after the

specified deadline will not be accepted.

Sealed bids shall be clearly marked with the bid number and title addressed to:

City of Lake Jackson

c/o Purchasing Department

25 Oak Drive

Lake Jackson, Texas 77566

“SEALED BID NO. 25-12-003 Wood Grinding Services”

Bid opening: Tuesday, December 30, 2025 @ 2:00 PM CST

BID SUBMITTAL CHECKLIST

One (1) original completed copy of vendor’s bid submittal, one (1) electronic copy of vendor’s bid submittal,

and one (1) business card

Vendor’s Drug and Alcohol Testing Policy

Completed Bid Proposal/Tabulation Sheet

Signed Specification Compliance Certification Form

Contractor References

Signed Conflict of Interest Questionnaire

Bid No. 25-12-003

City of Lake Jackson

25 Oak Drive, Lake Jackson, Texas 77566

(979) 415-2400

STANDARD TERMS AND CONDITIONS

The City of Lake Jackson, Texas desires to enter into a contract, with a reliable firm(s) to furnish Wood

Grinding Services in accordance with the following specifications. Bids must be submitted on the forms

provided herein.

Deviations from these minimum specifications are only acceptable when they tend to exceed

specifications stated, or to make the product bid stronger and more reliable. The apparent silence of

these specifications as to any detail or the apparent omission from them of a detailed description shall be

regarded as meaning that only the best commercial practice shall prevail and that only material and

workmanship of the first quality are acceptable. All interpretations of these specifications shall be made

upon the basis of this statement.

It is understood that the Lake Jackson City Council reserves the right to reject any or all bids for any or all

products covered in this bid request and to waive informalities of defects in such bids.

This document of minimum specifications shall be considered as the final performance contract.

Adherence to these specifications shall be required except where expressly allowed. Any deviation not

pre-approved by the City and found to be non-compliant with these minimum specifications shall be

considered as grounds for release from contract.

General Instructions

Each part of the bid package is broken into sections and subsections. In the event a bidder cannot meet

a specification, please state the exceptions for consideration on the SPECIFICATION COMPLIANCE

CERTIFICATION FORM and furnish reason or rationale for non-compliance and specify alternatives offered,

and why alternative has been selected.

Bidders should carefully examine all terms, conditions, specifications and related documents. Should a

bidder find discrepancies in or omissions from the specifications or related documents, or should there

be doubt as to their meaning, the Buyer should be notified immediately for clarification prior to submitting

the bid. In the event of any conflict between the terms and provisions of these requirements and the

specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of

this overall document, the City of Lake Jackson’s interpretation shall govern.

1. Bids shall be submitted to the following address:

City of Lake Jackson

c/o Purchasing Dept.

25 Oak Drive

Lake Jackson, Texas 77566

SEALED BID – BID NO. 25-12-003 “Wood Grinding Services”

2. Timeline and Due Date

Event

1st Advertisement

2nd Advertisement

Question submittals

Answers to submitted questions

Bid Opening

Date

Friday, December 12, 2025

Friday, December 19, 2025

Monday, December 22, 2025 @ noon

Tuesday, December 23, 2025, at 5:00 PM

Tuesday, December 30, 2025 @ 2:00pm

Bid No. 25-12-003

City of Lake Jackson

25 Oak Drive, Lake Jackson, Texas 77566

(979) 415-2400

3. The Bidder must complete and attach the “Specification Compliance Certification” form

and the “Conflict of Interest Questionnaire”. NO BID WILL BE ACCEPTED WITHOUT THESE

COMPLETED AND SIGNED FORMS.

4. One original completed copy of vendor’s bid and one electronic copy should be submitted

to the city in bid package with current business card.

5. Three commercial references (preferably municipalities or other accounts of such size)

must be provided. Each reference should include: customer who supervises contract,

their position, address, phone number, scope of work provided to customer and length

of time vendor has serviced customer.

Funding

Funds for payment have been provided through the City of Lake Jackson budget approved by the City

Council for this fiscal year only. State of Texas statutes prohibit the obligation and expenditure of public

funds beyond the fiscal year for which a budget has been approved. Therefore, anticipated orders or

other obligations that may arise past the end of the current City of Lake Jackson fiscal year shall be subject

to budget approval by the City Council.

Late Bids

Bids received in the Purchasing Department after the submission deadline will be considered void and

unacceptable. The City of Lake Jackson is not responsible for lateness or non-delivery of mail, carrier, etc.,

and the date/time stamp in the Lake Jackson Purchasing Department shall be the official time of receipt.

Altering Bids

Bids cannot be altered or amended after submission deadline. Any alterations or erasures made before

opening time must be initiated by the signer of the bid, guaranteeing authenticity.

Withdrawal of Bids

Any bid may be withdrawn prior to the scheduling time for opening. Notice to withdraw the bid must be

in writing and submitted to the city prior to the scheduled time for opening bids. Any bid withdrawal

notice which is received after the deadline for receiving bids shall not be considered.

Pricing

Bidders are instructed to bid the total unit price for services specified where indicated on the Tabulation

sheet and to extend and show the total. In the event of discrepancies in extensions, the unit price shall

govern. Prices for all services shall be firm for the duration of this contract and shall be stated on the bid

sheets. Prices shall be all inclusive. No price changes, additions or subsequent qualifications will be

honored during the course of the contract. Additional changes not shown on the bid will not be honored.

All prices must be in ink.

Sales Tax

The City of Lake Jackson is exempt by law from payment of Texas Sales Tax and Federal Excise Tax. Do

not include tax in the bid.

Bid Award

The City has the right to award a contract upon the conditions, terms and specifications contained in a bid

submitted to the City for a period of up to ninety (90) days following the date specified for the opening of

bids. In awarding a contract, the City may waive minor technicalities and informalities in the bid process

and bids received if they are not material or alter any of the conditions, terms or specifications contained

Bid No. 25-12-003

City of Lake Jackson

25 Oak Drive, Lake Jackson, Texas 77566

(979) 415-2400

in the bid. A contract may be awarded to the bidder who provides services at the best value for the City.

Although the cost of services to be provided is an essential part of the Bid, the City is not obligated to

award a contract on the sole basis of cost. In determining the bid award, the City may consider:

1. Whether the bidder has adequate financial resources to comply with the

contract awarded.

2. Whether the bidder has a satisfactory record of performance with the City or other

entities.

3. Whether the bidder is a Federal Debarred Contractor.

4. Any other factors that could be material to the bidder’s ability to comply with

the contract.

Split Award

The City of Lake Jackson reserves the right to award a separate contract to separate vendors for each

item/group or to award one contract for the entire bid.

Rejection of Bids

The City Council may choose to reject all bids and not award any contract. If the City Council does not

award a contract within ninety (90) days following the date specified for the opening of bids, all bids are

deemed to be rejected by the City Council.

Contract

Upon award of bid, a separate contract will be sent to the bidder. The contract will be good for one year

with the option to extend for three (3) additional one (1) year terms with the approval of both parties.

No invoices will be paid prior to a fully executed contract.

Conflict of Interest

No public official shall have interest in this contract in accordance with Chapter 171 of The Texas Local

Government Code. A conflict of interest form must be completed and submitted with this bid.

Ethics

The bidder shall not offer or accept gifts or anything of value or enter any business arrangement with any

employee, official or agent of the City of Lake Jackson. More than one proposal from a firm or individual

under different names shall be grounds for rejection of all proposals in which the firm or individual has an

interest. One or all proposals will be rejected if there is any reason to believe that collusion exists between

bidders.

Addenda

Any interpretations, corrections or changes to this Bid and Specifications will be made by addenda. Sole

issuing authority of addenda shall be vested in the City of Lake Jackson purchasing department. Addenda

will be mailed to all who are known to have received a copy of the Bid. Bidders shall acknowledge receipt

of all addenda.

Bids Must Comply

Bids must comply with all federal, state, county and local laws concerning this type of service.

Bid No. 25-12-003

City of Lake Jackson

25 Oak Drive, Lake Jackson, Texas 77566

(979) 415-2400

Documentation

Bidder shall provide with this bid response, all documentation required by this Bid. Failure to provide this

information may result in rejection of bid.

Notice

Any notice provided by this bid shall be deemed to have been given and received on the next business

day after such written notice has been deposited in the mail.

Invoices

Invoices submitted for payment shall be addressed to the City of Lake Jackson and shall reference the

approved purchased order number. Periodic payments will be made within 30 days of invoice date or

satisfactory delivery of the product, whichever is later, provided that all other requirements as detailed in

the contract have been fulfilled.

Insurance

Prior to acceptance of contract by the City of Lake Jackson, the vendor must furnish a Certificate of

Insurance with the City of Lake Jackson named as an additional insured together with a receipt showing

the time period for which premium has been paid, from an approved insurance carrier for the coverage

indicated below.

THE FOLLOWING COVERAGES ARE REQUIRED:

1. Statutory workers compensation in accordance with the State of Texas requirements.

2. Comprehensive general liability including owners and contractors protective Liability insurance

for bodily injury, death, or property damages in the following amounts:

COVERAGE

Premises Product Liability

Aggregate policy limits

PER PERSON

$1,000,000

PER OCCURRENCE

$1,000,000

3. Comprehensive automobile and truck liability insurance (covering owned, hired and non-owned

vehicles):

COVERAGE

PER PERSON

PER OCCURRENCE

Bodily injury (including death) $1,000,000

$1,000,000

Property damage

$1,000,000

Aggregate policy limits

$1,000,000

Failure to maintain insurance coverage as required herein shall be grounds for immediate termination of

contract.

All policies must provide, by endorsement to the policy that thirty (30) days prior written notice of

cancellation or material change in coverage be given to Purchasing Dept. of Lake Jackson. Such insurance

when accepted by the City in writing will become acceptable and shall remain unmodified until final

acceptance of the work. Coverage provided must be on an occurrence basis.

No policy submitted shall be subject to limitations, conditions, or restrictions deemed inconsistent with

the intent of the insurance requirements to be fulfilled by the successful bidder.

All policies shall be written through a company duly entered and authorized to transact that class of

insurance in the State of Texas.

Bid No. 25-12-003

City of Lake Jackson

25 Oak Drive, Lake Jackson, Texas 77566

(979) 415-2400

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	Bid # 25-12-003
Bid Title:	Wood Grinding Services
Category:	Bids & Solicitations
Status:	Open