Pest Control Services

Location:	New Mexico
Posted:	Apr 1, 2026
Due:	May 1, 2026
Agency:	Mid-Region Council of Governments
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	ITB2026-01
Publication URL:	To access bid details, please log in.

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MID – REGION COUNCIL of GOVERNMENTS

INVITATION to BID

PEST CONTROL SERVICES

Issued: April 01, 2026

Procurement Number.: ITB2026-01

Pre-Bid Conference: There is not a Pre-Bid Conference for this Bid

Bids Due Date/Time: Friday May 01, 2026, not later than 2:00 PM MST

Contents

1.0 INTRODUCTION .......................................................................................................................3

2.0 INSTRUCTIONS TO BIDDERS .................................................................................................... 3

2.1. Definitions ................................................................................................................................................ 3

2.2 Time and Place of Receiving and Opening of Bids ..................................................................... 4

2.3 Clarification of Contract Documents ............................................................................................ 4

2. 4. Addenda..................................................................................................................................................... 5

2.5 Examination of Contract Documents & Sites ........................................................................................... 5

2.6 Submission of Bid ..................................................................................................................................... 6

2.7 Modification and Withdrawal of Bid Proposals ........................................................................................ 6

2.8 Opening of Bids......................................................................................................................................... 7

2.9 Bid Consideration Time............................................................................................................................. 7

2.10 Qualification of Bidders ............................................................................................................................ 7

2.11 Subcontractors, Other Persons, Organizations .......................................................................................... 7

2.12 Award of Contract ..................................................................................................................................... 8

2.13 Insurance Certificates ................................................................................................................................ 8

2.14 Guarantee Provisions ................................................................................................................................. 8

2.15 Substitutions .............................................................................................................................................. 8

2.16 Collusion.................................................................................................................................................... 9

2.18 Affirmative Action Program/Civil Rights Compliance ............................................................................. 9

2.19 Anti-Lobbying .......................................................................................................................................... 9

2.20 Debarred Contractors................................................................................................................................. 9

2.21 Campaign Contributions............................................................................................................................ 9

2.22 Ethical Conduct ......................................................................................................................................... 9

2.23 Worker's Compensation Insurance - Non-Resident Contractors.............................................................. 10

2.24 Submission .............................................................................................................................................. 10

2.25 Payment Terms ........................................................................................................................................ 10

3.0 SPECIFICATIONS AND TERMS AND CONDITIONS .......................................................... 10

3.1 Scope .......................................................................................................................................................... 10

3.2 Term of Contract ........................................................................................................................................ 13

3.3 Option to Extend Term............................................................................................................................... 13

4.0 INVOICING AND PAYMENT ................................................................................................................... 13

4.1 Insurance Requirements ............................................................................................................................. 13

4.2 Subcontractors and Supplies ...................................................................................................................... 15

4.3 Default/Termination for Cause................................................................................................................... 15

4.4 Termination for the convenience of the MRCOG ...................................................................................... 15

4.5 Termination for Lack of Appropriations .................................................................................................... 15

4.6 Indemnification .......................................................................................................................................... 16

APPENDIX 1....................................................................................................................................................... 17

COST SHEET .................................................................................................................................................. 17

APPENDIX 2....................................................................................................................................................... 18

BID FORM....................................................................................................................................................... 18

APPENDIX 3....................................................................................................................................................... 19

CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING.......................................................... 19

APPENDIX 4....................................................................................................................................................... 20

CERTIFICATION REGARDING DEBARMENT ......................................................................................... 20

APPENDIX 5....................................................................................................................................................... 21

CERTIFICATION REGARDING ................................................................................................................... 21

AFFIRMATIVE ACTION/EQUAL EMPLOYMENT.................................................................................... 21

APPENDIX 6....................................................................................................................................................... 22

CAMPAIGN CONTRIBUTION DISCLOSURE ............................................................................................ 22

ATTACHMENT B ............................................................................................................................................. 24

DRAFT CONTRACT ...................................................................................................................................... 24

1.0 INTRODUCTION

The Mid – Region Council of Governments invites licensed and qualified Pest Control Service companies

(Offerors) to submit Bids for Pest Control Services for the Mid – Region Council of Governments

(MRCOG) facilities, the Rio Metro Regional Transit District (RMRTD) facilities and the Work Force

Connections of Central New Mexico (WCCNM) facilities. The locations of the facilities, requirements and

or specifications contained in this Invitation to Bids (ITB) are defined in Section 3.0 and specially in

Attachment A.

At this time, MRCOG will only accept electronic email bid submissions from offers for the goods or

services described in this Invitation to Bid at the email listed below:

rfp@mrcog-nm.gov

-Bid Responses are due no later than 2:00 p.m. local time, on Friday

May 01, 2026.

-Emailing Bid Submission is the sole responsibility of the Bidder.

The electronic email submission is the time of record for all submitted bids.

Bids will be reviewed by the MRCOG Chief Procurement Officer, the Director of Finance and or The

Procurement Specialist. The bids will be considered by the MRCOG following the opening of the bids, and an

award of the Contract, if made, will be within thirty (30) days after the Bid Opening.

Instructions to Bidders, bidding proposal, and other Contract Documents, Specifications and Terms and

Conditions to be used in connection with the submission of bids are available at the MRCOG office or by

accessing the following websites:

http://www.mrcog-nm.gov

http://www.riometro.org

The Bidder's attention is specifically directed to the Instructions to Bidders, and the Specifications and

Terms and Conditions contained herein.

Pre-Bid Conference: There will be no Pre Bid Conference, all locations and square footage of

facilities are listed in Section 3.0 of this Invitation to Bid.

2.0 INSTRUCTIONS TO BIDDERS

2.1. Definitions

As used in this request the following definitions apply:

"Close of Business" means 5:00 PM local time.

"Contract" means a written agreement for the procurement of items of tangible personal property or

services.

"Contractor" means a successful Offeror who enters into a binding contract.

"Determination" means the written documentation of a decision by the Procurement Manager or

Procurement Officer including findings of fact supporting a decision. A determination becomes part of

the procurement file.

"Desirable" The terms "may", "can", "should", "preferably", or "prefers" identifies a desirable or

discretionary item or factor (as opposed to "mandatory").

"Evaluation Committee" means a body appointed by the MRCOG Executive Director to evaluate

Offerors Bids.

"Finalist" is defined as an Offeror whose offer complies with all the mandatory specifications of this

ITB and whose score on evaluation factors is sufficiently high to merit further consideration by the

Evaluation Committee.

"Mandatory" The terms "must", "shall", "will", "is required", or "are required", identify a mandatory

item or factor (as opposed to "desirable"). Failure to comply with a mandatory item or factor will result

in the rejection of the Offeror’s Bids.

"MRCOG" means the Mid-Region Council of Governments of New Mexico.

"Offeror'' is any person, corporation, or partnership who submits a Bids.

"Procurement Manager'' means the person or designee authorized by the Executive Director of

MRCOG to manage and administer procurements and contracts.

"Procurement Officer'' means the person or designee designated by the MRCOG to oversee all

MRCOG procurement.

"Invitation for Bids" or "IFB" means all documents, including those attached or incorporated by

reference, used for soliciting Bids.

"Responsible Offeror'' means an Offeror who submits a responsive Bids and who has furnished, when

required, information and data to prove that his financial resources, production or service facilities,

personnel, service reputation and experience are adequate to make satisfactory delivery of the services

or items of tangible personal property described in the Bids.

"Responsive Offer'' or "Responsive Bids" means an offer or Bids that conforms in all material respects

to the requirements set forth in the request for Bids. Material respects of a request for Bids include, but

are not limited to, price, quality, quantity or delivery requirements.

2.2 Time and Place of Receiving and Opening of Bids

This information is found on the title page. Bids received after the specified time will be returned

to the Bidder as not acceptable.

2.3 Clarification of Contract Documents

2.3.1 In the event a Bidder discovers a conflict or inconsistency between any part of the bid documents,

Contract Documents or an omission from the Contract Documents prior to submitting a Bid, the Bidder shall

identify the conflict, inconsistency or omission, and immediately submit it in accordance with 2.3.2 below.

2.3.2 Unless otherwise designated in the Contract Documents, any and all inquiries concerning the ITB

process including technical questions, Affirmative Action requirements, and bidding requirements must

be submitted via email to the attention of the MRCOG Procurement Officer Phil Pino, email address

rfp@mrcog-nm.gov

Potential Offerors may submit additional written questions as to the intent or clarity of this solicitation

to the Procurement Officer. All written questions must be emailed to the Procurement Officer at the

address specified above. The Procurement Officer will provide a written response only to written

requests that are received at least five (5) working days prior to the submittal due date.

2.3.3 Invitation to Bid (ITB), including contract interpretation or reports of ambiguities, conflicts, errors

or omissions, shall be submitted, in writing and shall be delivered to the MRCOG five (5) days before

the published bid opening. The MRCOG reserves the right to receive, respond, or "not" respond to any

ITB received after the cutoff date. At the MRCOG's sole discretion, any clarification or response to an

ITB issued after the ITB cutoff date will allow sufficient time between the clarification or response and

the Bid Opening date. No oral clarification or interpretations will be made to any bidder as to the

meaning of the Contract Documents. Clarifications or interpretations by MRCOG will be in the form

of a written addendum. Addendums will be consecutively numbered in the order they are issued.

Depending on the number and type of inquires received; the MRCOG will issue timely Addenda in

Order to maintain the procurement schedule. Bidders shall not rely upon any oral statements or

conversations they may have with MRCOG employees, agents, or representatives regarding the

Contract Documents.

2. 4. Addenda

Each Addendum shall be a part of the Contract Documents to the same extent as though contained in

the original documents and itemized listings thereof and all Bidders shall be bound by such Addenda.

On the Bid Proposal, each Bidder shall acknowledge receipt of each Addendum. Each Bidder shall

ascertain, prior to submitting the bid, that the Bidder has received all Addenda issued, and shall

acknowledge receipt of each Addendum on his Bid Proposal.

2.5 Examination of Contract Documents and optional

sites visits on their own, before submitting a Bid

response, each Bidder shall be familiar with:

• Examine the Contract Documents on this Bid.

• On your own visit the sites to become familiar with local conditions that may affect, in

any manner, the performance of the work and employment of labor thereon.

• Be familiar with federal, state, and local laws, ordinances, rules and regulations affecting

performance of the work and employment of labor thereon.

• Be familiar with the regulations governing the award and rejection of bids of the MRCOG.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	ITB2026-01
Bid Title:	Pest Control Services
Category:	ITB
Status:	Open

Pest Control Services

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