Data Analysis and Assessment Data Literacy Coaches for NH Schools

Bureau of Assessment & Accountability
STATE OF NEW HAMPSHIRE
DEPARTMENT OF EDUCATION
Data Analysis and Assessment Data Literacy Coaches for NH Schools
RFP 2026-NHED-BAA-02
The New Hampshire Education Department (NHED) does not discriminate on the basis of race, color,
religion, marital status, national/ethnic origin, age, sex, sexual orientation, or disability in its programs,
activities, and employment practices. This statement is a reflection of the Department of Education and
refers to, but is not limited to, the provisions of the following laws: Title IV, VI and VII of the Civil
Rights Act of 1964-race color, national origin, The Age Discrimination in Employment Act of 1967, The
Age Discrimination Act of 1975, Title IX of the Education Amendments of 1972 (Title IX)-sex, Section
504 of the Rehabilitation Act of 1973 (Section 504)-disability, The Americans with Disabilities Act of
1990 (ADA)-disability, and NH Law against discrimination (RSA 354-A). Auxiliary aids and services are
available upon request to individuals with disabilities.
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TABLE OF CONTENTS
SECTION 1 - Overview and Schedule .......................................................................................... 3
SECTION 2 - Requirements and Scope of Work .......................................................................... 4
SECTION 3 -- Contract Terms and Conditions .............................................................................. 5
SECTION 4 -Request for Proposal Process ................................................................................... 6
SECTION 5 - RFP Terms and Conditions ..................................................................................... 7
SECTION 6 - Evaluation of Proposals ........................................................................................ 11
SECTION 7 - Process for Submitting a Proposal ........................................................................ 14
SECTION 8 - Proposal Content and Requirements ..................................................................... 15
Appendix A ................................................................................................................................... 16
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SECTION 1 - Overview and Schedule
A. Goal of this procurement/Business needs:
The New Hampshire Department of Educations (NHED), Bureau of Assessment and
Accountability, is seeking a vendor to support the delivery of data literacy coaching to NH
schools and districts.
B. Schedule
The following table provides a Schedule of Events for this RFP through contract finalization and
approval. The Agency reserves the right to amend this Schedule at its sole discretion and at any
time through a published Addendum.
EVENT DATE LOCAL
TIME
RFP Released (Advertisement) 05/15/26
Vendor Inquiry Period Ends 05/22/26 4:00 PM
Final Agency Responses to Inquiries 05/26/26 4:00 PM
Proposal Due 06/02/26 4:00 PM
Estimated Notification of Selection 06/09/26
C. Description of Agency or Program issuing the Request for Proposals
The Bureau of Assessment and Accountability (Bureau) within the NHED administers the state
and federal assessment and accountability programs under the authority of RSA 193-C, RSA
193-H, and the federal Every Student Succeeds Act (ESSA). Student achievement data is
provided to schools, districts, communities, and the public to provide transparency and support
data-based decision making.
In this RFP, "Agency" means the Department of Education. "Vendor" means a person or entity
who offers products or services for sale. "Selected vendor" means the qualified Bidder which has
been identified by the Agency as having received the best score for its proposal according to the
criteria set forth in this RFP.
D. Vendor Instructions
Interested vendors must read the entire RFP and submit the required documents in the manner
specified in the RFP. Vendors are responsible for reviewing the most updated information related
to this RFP before submitting proposals.
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SECTION 2 - Requirements and Scope of Work
A. Minimum vendor qualification requirement
a. Experience in creating successful school improvement partnerships and success in
working with a variety of school district personnel, and outstanding
communication skills.
b. Extensive understanding of the NH statewide assessments including the NHSAS,
SAT School Day, DLM and ACCESS tests, as well as experience in providing
professional development and coaching on the administration of these specific
assessments and data analysis on the results.
c. Extensive understanding of NH Data Reporting Platforms, including iPlatform
and Data Studio.
d. Knowledge of formative and summative assessments and how to develop and
utilize these assessments to determine learning loss.
e. Extensive understanding of the NH state standards including the common core
standards for ELA and mathematics, Next generation science standards, and
English language proficiency standards.
f. Experience in providing district and school level professional development
services.
g. Evidence of successful differentiation based on student learning data.
h. Demonstrated ability to model best practices for differentiation based on data
analysis.
i. Strong data literacy skills, experience in root cause analysis, and evidenced ability
to disaggregate, interpret, and analyze data.
j. Demonstrated ability to lead and manage small and large groups.
Data Analysis and Assessment Literacy Coaches will be assigned a user role for state
level data systems. Coaches must have the ability to navigate the systems to retrieve and
analyze data sets.
B. Scope of Work
The vendor will provide annual data coaching, professional learning, and school support
in partnership with NHED
a. The Vendor shall provide project oversight and coordination to include:
i. Conducting monthly meetings with NHED Leadership to share updates
ii. Attending weekly meetings with assessment vendors
iii. Submitting bimonthly reports on school/program progress
iv. Developing and maintaining project schedules, training materials, and
marketing descriptions
b. Priority Area 1: Using Data to Inform Instruction
i. The Vendor shall facilitate 2-3 sessions at the annual Assessment and
Accountability Conference
ii. The Vendor shall deliver, annually, up to 4 full day or partial day
equivalent in-person or virtual trainings on:
1. Using Data to Inform Instruction
2. Administering NH SAS Assessments
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3. Understanding and using the NH SAT School Day
iii. The Vendor shall provide ongoing school support focused on instructional
data use
c. Priority Area 2: Building a Culture of Data Literacy
i. The Vendor shall deliver, annually, up to five in-person and/or virtual
sessions on:
1. Creating Effective PLC Workshops and Cohort
2. Facilitating PLC Cohort Meetings
3. Identifying quality data to inform practice.
d. Priority Area 3: Supporting NH School Data Platform
i. The Vendor shall attend biweekly meetings with NH Data Platform
Vendor
ii. The Vendor shall document platform usability and enhancements
iii. The Vendor shall support up to 2 Data Platform Vendor Events annually
iv. The Vendor shall provide up to 2 full day or partial day equivalent on
Targeted School Support for Data Platform annually
SECTION 3 -- Contract Terms and Conditions
A. Non-Exclusive Contract
Any resulting Contract from this RFP will be a non-exclusive Contract. The Agency reserves the
right, at its discretion, to retain other contractors to provide any of the services or deliverables
identified in this RFP or make an award by item, part or portion of an item, group of items, or
total Proposal.
B. Award
If the Agency decides to award a contract as a result of this RFP process, any award is contingent
upon approval of the contract by the Governor and Executive Council of the State of New
Hampshire and upon continued appropriation of funding for the contract.
C. Anticipated Contract Term
The Vendor shall be fully prepared to commence work after full execution of the Contract by the
parties, and the receipt of required governmental approvals, including, but not limited to,
Governor and Executive Council of the State of New Hampshire approval ("Effective Date").
The initial Contract Term will begin on the Effective Date and extend through June 30, 2029.
The Contract Term may be extended up to Three (3) year(s) ("Extended Contract Term") at the
sole option of the State, subject to the parties' prior written agreement on terms and applicable
fees for each extended Contract Term, contingent upon satisfactory vendor performance,
continued funding, and Governor and Executive Council approval.
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D. Standard Contract Terms
The Agency will require the selected vendor to execute a contract using the Standard Terms and
Conditions of the State of New Hampshire (Form P-37) which is attached as Appendix A. In no
event is a vendor to submit its own standard contract terms and conditions as a replacement for
the State's terms in response to this solicitation.
The terms of this RFP and the selected vendor's Proposal will be used to form the terms of any
resulting contract. The resulting contract may incorporate some or all of the selected vendor's
Proposal. References in the P-37 to Exhibits A, B and C are references to the required structure
of any resulting contract (Exhibit A - Special Provisions/Amendments to the P-37, Exhibit B -
Scope of Services, and Exhibit C - Payment Terms) and are not references to sections of this
RFP.
To the extent that a vendor believes that exceptions to the contract terms in Appendix A will be
necessary for the vendor to enter into the contract, the vendor must note those issues during the
Vendor Inquiry Period, as further described Section 4B.
SECTION 4 -Request for Proposal Process
A. Agency Point of Contact/Restriction of Contact with Agency Employees
The sole point of contact for this RFP, from the RFP issue date until the approval of the resulting
contract by the Governor and Executive Council is:
David.E.Harrison@doe.nh.gov
From the date of release of this RFP until an award is made and announced regarding the
selection of a vendor, all communication with personnel employed by or under contract with the
Agency regarding this RFP is prohibited unless first approved by the RFP Sole Point of Contact.
Agency employees have been directed not to hold conferences and/or discussions concerning this
RFP with any potential contractor during the selection process, unless otherwise authorized by
the RFP Sole Point of Contact. Vendors may be disqualified for violating this restriction on
communications.
B. Vendor Inquiries
All inquiries concerning this RFP, including but not limited to, requests for clarifications,
questions, any changes to the RFP, and any exceptions to the contract terms in Appendix A,
including the Form P-37, shall be submitted via email to the Agency Point of Contact specified
above. Inquiries must be received by the end of vendor inquiry period (see Schedule of Events
herein).
The vendor must identify the RFP name and the number and include the vendor's name,
telephone number, and e-mail address.
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The Agency will issue responses to properly submitted inquiries on or before the date specified
in the Schedule of Events; however, this date is subject to change at the Agency's discretion.
The Agency may consolidate and/or paraphrase questions for sufficiency and clarity. The
Agency may, at its discretion, amend this RFP on its own initiative or in response to issues raised
by inquiries, as it deems appropriate. In response to requested exceptions to P37, the Agency
will review requested exceptions and accept, reject or note that it is open to negotiation of
the proposed exception at its sole discretion. Questions about or requested exceptions to
the RFP, Form P-37 and/or any relevant attachments not raised during the inquiry period
are waived. Oral statements, representations, clarifications, or modifications concerning the RFP
shall not be binding upon the Agency. Official responses by the Agency will be made only in
writing by the process described above. Vendors shall be responsible for reviewing the most
updated information related to this RFP before submitting a proposal.
SECTION 5 - RFP Terms and Conditions
A. Debarment
Vendors who are ineligible to bid on proposals, bids or quotes issued by the Department of
Administrative Services, Division of Procurement and Support Services pursuant to the
provisions of RSA 21-I:11-c shall not be considered eligible for an award under this RFP.
B. Proposal Preparation Cost
By submitting a proposal, a vendor agrees that in no event shall the Agency be either responsible
for or held liable for any costs incurred by a vendor in the preparation of or in connection with
the Proposal, or for work performed prior to the Effective Date of a resulting Contract.
C. Validity of Proposal
Proposals must be valid for one hundred and eighty (180) days following the deadline for
submission of Proposals in Schedule of Events, or until the Effective Date of any resulting
Contract, whichever is later.
D. RFP Addendum
The Agency reserves the right to amend this RFP at its discretion, prior to the Proposal
submission deadline. In the event of an addendum to this RFP, the Agency, at its sole discretion,
may extend the Proposal submission deadline, as it deems appropriate.
E. Non-Collusion
The vendor's signature on a Proposal submitted in response to this RFP guarantees that the
prices, terms and conditions, and work quoted have been established without collusion with other
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Vendors and without effort to preclude the Agency from obtaining the best possible competitive
Proposal.
F. Property of the Agency
All material received in response to this RFP shall become the property of the Agency and will
not be returned to the vendor. Upon contract award, the Agency reserves the right to use any
information presented in any Proposal.
G. Proposal Confidentiality
Unless necessary for the approval of a contract, the substance of a proposal must remain
confidential until the Effective Date of any Contract resulting from this RFP. A vendor's
disclosure or distribution of Proposals other than to the Agency may be grounds for
disqualification.
H. Public Disclosure
The information submitted in response to this RFP (including all materials submitted in
connection with it, such as attachments, exhibits, addenda, and presentations), any resulting
contract, and information provided during the contractual relationship may be subject to public
disclosure under Right-to-Know law, including RSA 91-A. In addition, in accordance with RSA
9-F:1, any contract entered into as a result of this RFP will be made accessible to the public
online via the website Transparent NH (http://www.nh.gov/transparentnh/).
Confidential, commercial or financial information may be exempt from public disclosure under
RSA 91-A:5, IV. If a vendor believes any information submitted in response to this RFP should
be kept confidential, the vendor must specifically identify that information where it appears in
the submission in a manner that draws attention to the designation and must mark/stamp each
page of the materials that the vendor claims must be exempt from disclosure as
"CONFIDENTIAL." Vendors must also provide a letter to the person listed as the point of
contact for this RFP, identifying the specific page number and section of the information you
consider to be confidential, commercial or financial and providing your rationale for each
designation. Marking or designating an entire proposal, attachment or section as confidential
shall neither be accepted nor honored by the State. Vendors must also provide a separate copy of
the full and complete document, fully redacting those portions and shall note on the applicable
page or pages that the redacted portion or portions are "confidential."
Submissions which do not conform to these instructions by failing to include a redacted copy (if
necessary), by failing to include a letter specifying the rationale for each redaction, by failing to
designate the redactions in the manner required by these instructions, or by including redactions
which are contrary to these instructions or operative law may be rejected by the State as not
conforming to the requirements of the proposal.
Pricing, which includes but is not limited to, the administrative costs and other performance
guarantees in Proposals or any subsequently awarded contract shall be subject to public
disclosure regardless of whether it is marked as confidential.
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Notwithstanding a vendor's designations, the State is obligated under the Right-to-Know law to
conduct an independent analysis of the confidentiality of the information submitted in a proposal.
If a request is made to the State to view or receive copies of any portion of the proposal, the State
shall first assess what information it is obligated to release. The State will then notify you that a
request has been made, indicate what, if any, information the State has assessed is confidential
and will not be released, and specify the planned release date of the remaining portions of the
proposal. To halt the release of information by the State, a vendor must initiate and provide to
the State, prior to the date specified in the notice, a court action in the Superior Court of the State
of New Hampshire, at its sole expense, seeking to enjoin the release of the requested
information.
By submitting a proposal, vendors acknowledge and agree that:
* The State may disclose any and all portions of the proposal or related materials which are
not marked as confidential and/or which have not been specifically explained in the letter
to the person identified as the point of contact for this RFP;
* The State is not obligated to comply with a vendor's designations regarding
confidentiality and must conduct an independent analysis to assess the confidentiality of
the information submitted in your proposal; and
* The State may, unless otherwise prohibited by court order, release the information on the
date specified in the notice described above without any liability to a vendor.
I. Electronic Posting of RFP Results and Resulting Contract
At the time of receipt of proposals, the Agency will post the number of responses received with
no further information. No later than five (5) business days prior to submission of a contract to
the Department of Administrative Services, the Agency will post the ranks or scores of each
responding vendor. In the event that the contract does not require Governor & Executive Council
approval, the Agency will disclose the rank or score at least 5 business days before final approval
of the contract.
Pursuant to RSA 91-A and RSA 9-F:1, the Secretary of State will post to the public any
document submitted to G&C for approval, including contracts resulting from this RFP, and posts
those documents on its website (https://sos.nh.gov/administration/miscellaneous/governor-
executive-council/). By submitting a proposal, vendors acknowledge and agree that, in
accordance with the above mentioned statutes and policies, (and regardless of whether any
specific request is made to view any document relating to this RFP), any contract resulting from
this RFP that is submitted to G&C for approval will be made accessible to the public online.
J. Non-Commitment
Notwithstanding any other provision of this RFP, this RFP does not commit the Agency to award
a contract. The Agency reserves the right, at its sole discretion, to reject any and all proposals, or
any portions thereof, at any time; to cancel this RFP; and to solicit new proposals under a new
acquisition process.
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K. Ethical Requirements
From the time this RFP is published until a contract is awarded, no vendor shall offer or give,
directly or indirectly, any gift, expense reimbursement, or honorarium, as defined by RSA 15-B,
to any elected official, public official, public employee, constitutional official, or family member
of any such official or employee who will or has selected, evaluated, or awarded an RFP, or
similar submission. Any vendor that violates RSA 21-G:38 shall be subject to prosecution for an
offense under RSA 640:2. Any vendor who has been convicted of an offense based on conduct in
violation of this section, which has not been annulled, or who is subject to a pending criminal
charge for such an offense, shall be disqualified from bidding on the RFP, or similar request for
submission and every such vendor shall be disqualified from bidding on any RFP or similar
request for submission issued by any state agency. A vendor that was disqualified under this
section because of a pending criminal charge which is subsequently dismissed, results in an
acquittal, or is annulled, may notify the department of administrative services, which shall note
that information on the list maintained on the state's internal intranet system, except in the case
of annulment, the information, shall be deleted from the list.
L. Challenges to Identification of Selected Vendor
Within 5 business days of the Agency's posting of the rank or score on its website, vendors may,
in accordance with RSA 21-G:37, request that the agency review its selection process. The
request must be in writing and must specify all points on which the vendor believes the agency
erred in its process and shall contain such argument in support of its position as the vendor seeks
to present. In its request for review, a vendor shall not submit, and an agency will not accept nor
consider, any substantive information that was not included in the original proposal. The agency
will respond to the request within 5 business days of its receipt.
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