RP026-26 Provision of SS4A Supplemental Planning and Demonstration Project

RP026-26 Page 1
August 19, 2026
REQUEST FOR PROPOSAL
RP026-26
The Gwinnett County Board of Commissioners is soliciting competitive sealed proposals from qualified
consultants for the planning portion of Provision of SS4A Supplemental Planning and
Demonstration Project for the Department of Transportation.
Proposals must be returned in a sealed container marked on the outside with the Request for Proposal
number and Company Name. Proposals will be received until 2:50 P.M. local time on September 22, 2026
at the Gwinnett County Financial Services - Purchasing Division - 2nd Floor, 75 Langley Drive,
Lawrenceville, Georgia 30046. Any proposal received after this date and time will not be accepted.
The proposal opening will be virtual ONLY. To access the proposal opening virtually, visit the following link.
A list of firms submitting proposals will be available the following business day on our website
www.GwinnettCounty.com.
A pre-proposal conference is scheduled for 11:00 A.M. on August 27, 2026 at the Gwinnett County
Purchasing Division, virtually via Teams. Please either click here or call in at 323-676-6170, passcode
93239235#. All consultants are urged to attend. Questions regarding proposals should be directed to
Michael Milstein, Purchasing Associate II at Michael.Milstein@GwinnettCounty.com or by calling 770-822-
7811, no later than September 4, 2026. Proposals are legal and binding upon the vendor when submitted.
One unbound original and four copies should be submitted. All consultants are expected to also provide
an electronic version.
Successful consultant will be required to meet insurance requirements. The Insurance Company should
be authorized to do business in Georgia by the Georgia Insurance Department, and must have an A.M. Best
rating of A-5 or higher.
Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs
or activities. Any requests for reasonable accommodations required by individuals to fully participate in
any open meeting, program or activity of Gwinnett County Government should be directed to the ADA
Coordinator at the Gwinnett County Justice and Administration Center, 770-822-8165.
The written proposal documents supersede any verbal or written prior communications between the
parties.
Selection criteria are outlined in the request for proposal documents. Gwinnett County reserves the right
to reject any or all proposals to waive technicalities, and to make an award deemed in its best interest.
Award notification will be posted after award on the County website, www.gwinnettcounty.com and
companies submitting a proposal will be notified via email.
We look forward to your proposal and appreciate your interest in Gwinnett County.
Michael Milstein
Purchasing Associate II
MM/km

RP026-26 Page 2
I. Introduction
Gwinnett County is excited to announce an invitation for sealed proposals to develop and complete an
SS4A Demonstration project, an endeavor supported by the U.S. Department of Transportation's Safe
Streets and Roads for All (SS4A) Grants Program. The SS4A program funds regional, local, and Tribal
initiatives through grants to prevent roadway deaths and serious injuries.
This project includes using SS4A funds to test technology, prepare for the installation of quick-build
solutions, and conduct post-implementation studies. Priority areas for safety interventions include
locally maintained roads on the high injury network with issues that can be addressed using quick-
build strategies, ensuring the County can implement low-cost, high-impact solutions.
Note: Vendor for the installation of quick-build materials will be procured separately.
To assist in identifying these corridors and intersections, the consultant will utilize commercially
available and governmental data sources to obtain system-wide data regarding transportation
movements (e.g., harsh braking/acceleration, speed, volume). In addition, targeted data collection will
be conducted at select pilot locations to collect data on the pre- and post-installation conditions to
evaluate the effectiveness of implemented safety treatments.
The project will be completed in three phases per Article 2 of the U.S. Department of Transportation
Grant Agreement Under the Fiscal Year 2024 Safe Streets and Roads for All Grant Program
(attached). The Base phase/Pre-NEPA phase will include planning, NEPA activities, and pre-installation
data compilation and collection, Option Phase 1: Design will cover the final designs for the pilot
demonstration projects, and Option Phase 2: Construction, will install the pilot treatments and collect
post-installation data.
We invite partners with an in-depth understanding of the Safe Systems Approach and an acute vision
for pragmatic, community-oriented implementation to submit proposals. This venture offers a chance
to cohesively design a future where technology and quick-build materials are harnessed to forge a safer
community. The total budget for the planning portion of this project is $1.2 million.
II. Background
Spanning over 437 square miles, Gwinnett County is home to over 1 million residents, making it the
second most populous county in Georgia. Gwinnett County encompasses a wide range of
transportation infrastructure, including over 2,700 centerline miles of roadway. As the county continues
to grow, so does the complexity of its transportation network, necessitating strategic planning and
investment in safety measures to ensure the well-being of all road users. Despite proactive measures,
traffic-related incidents remain a pressing issue.
III. Scope of Work:
A. Project Objectives:
1. Obtain comprehensive data regarding transportation movements.
2. Identify locations for safety treatments.
3. Conduct NEPA evaluations.
4. Pre-installation data collection at each project location to establish a foundation for comparison
before implementing interventions.
5. Purchase quick build materials and assist with procuring a vendor to install them at identified
locations.
6. Collect follow-up data, including safety data and how materials hold up over time and estimate life-
cycle maintenance costs for those materials.

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7. Integrate data and lessons learned into a final report.
B. Tasks and Responsibilities:
Task 1: Data acquisition and analysis
1. Obtain comprehensive data from commercially available and governmental data sources regarding
the movement and behavior of all transportation modes (e.g., vehicle, bicycle, pedestrian). This may
include collection on system-wide speed, volumes, harsh braking, quick acceleration, and other
relevant metrics that provide context for safety concerns around the county. This should result in a
deliverable of a GIS file joining all collected data to Gwinnett County's road centerline IDs.
2. Identify project locations.
3. Conduct NEPA evaluations at each location.
4. Pre-installation existing conditions data collection.
5. Post-installation data collection countermeasures including:
a. Safety data
b. Material life span and maintenance costs
c. Public feedback
6. Perform a post-installation evaluation (before and after study).
Task 2: Countermeasure design
1. Identify which countermeasures to install.
2. Create a concept plan for each location.
3. Procure quick build materials
Task 3: Project Management, Documentation, and Reporting
1. Monthly status update meetings with Project Management Team followed by a summary email.
2. Final Report
a. Document the technologies and materials used and their integration with Gwinnett County's
existing infrastructure.
b. Report results and lessons learned post-deployment.
3. FHWA quarterly reports.
4. Ensure all project aspects align with SS4A requirements.
C. Project Completion Deadline: All project activities must be completed, and final deliverables submitted
by the period performance end date as prescribed in the U.S. Department of Transportation's Grant
Agreement (December 31, 2029). Proposals should include a detailed timeline demonstrating the
vendor's ability to meet this deadline.
IV. PROPOSAL SUBMISSION INSTRUCTIONS
A. Proposal Requirements
Proposals must clearly identify how the consulting firm will meet the following requirements:
1. Proposed methodology and technical approach.
2. Team qualifications and experience, including key project management personnel and their
designated backups. Any changes in key project management personnel after the contract award
must be approved by Gwinnett County.

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3. Project management plan, including a timeline that adheres to the completion deadline. The
contracted firm will be mandated to organize consistent interactions with the County, whether face-
to-face, via telephonic means, or video conferences, based on the County's preference. The project
management plan shall also include regular updates detailing progress and highlighting specific
areas of interest as stipulated by the County. A contingency plan detailing the roles of designated
backups to ensure project continuity in case of any unforeseen changes in personnel shall also be
provided.
4. Detailed budget breakdown based upon the project budget of $1,200,000. The County will use the
proposal fee schedule in its scoring for cost. Additional detailed budget breakdown must be
submitted for County review on the forms provided.
5. Evidence of past performance that showcase your team's capabilities and experience to meet the
aforementioned requirements- specifically examples of effective quick-build project construction.
6. Proof of compliance with the SS4A grant terms and conditions.
Consultants are requested to submit one (1) electronic copy, one (1) original unbound single sided, one (1)
sealed cost proposal, and four (4) bound copies of the proposal package to meet the requirements
below. All copies must be identical to the original.
V. SELECTION PROCEDURE
A. EXPERIENCE - 25 Points Provide a description of the experience of the firm or team in performing
comprehensive services for projects of similar size and scope of work over the past five (5) years.
Indicate the extent of the firm's involvement, whether as lead, sub-consultant or partner. Firms may
do a chart as a summary and/or full write-up on key relative projects. If full project write-ups are
provided, provide no more than five (5) specific projects.
B. QUALIFICATIONS - 15 Points Provide a description of the qualifications and experience of the key
team members that will be working on this project. Describe the experiences of the team members
with regard to similar federally funded projects. Describe any special skills or experience that key
personnel might contribute to the successful completion of this particular project. Provide a project
organizational chart describing all key personnel including point of contact with the County's
agents, personnel responsible for quality control, personnel responsible for coordination of all sub-
consultants, and personnel responsible for performance of the project manager. The key personnel
identified are expected to perform the work on this project. Any deviations must be approved in
advance by the County. Organizational charts may be printed on 11" x 17" provided it is folded to
8-1/2" x 11" size. Experience gained with an employer different from current must be identified as
such. Please provide contact information for key personnel.
C. SCHEDULE - 15 Points Provide a preliminary schedule indicating the time necessary for each
phase of work identified in this document and relevant attachments. Utilize actual dates based on
an anticipated contract award date of January 21, 2027. Refer to any similar government project
where a similar schedule was accomplished.
D. UNDERSTANDING & APPROACH - 35 Points Provide a written project approach to identify how the
consultant will proceed with all aspects of the demonstration project. Consultant is urged not to
simply repeat the process included in Section III of this RFP.
E. REFERENCES - 10 Points Provide a minimum of three (3) client references for projects completed
within the past five (5) years that are similar in size, scope, complexity, and funding source to the
services requested in this RFP. References will be contacted by the County to verify the firm's
performance, quality of work, responsiveness, ability to meet schedules and budgets, and overall
satisfaction with the services provided.

RP026-26 Page 5
F. COST - 10 Points The total available budget for this project is fixed at $1,200,000. Proposers shall
submit a sealed cost proposal that does not exceed this amount. No cost-related information is
allowed to be included within the technical proposal. Because all proposals are based on the same
maximum budget, evaluation will focus on the consultant's allocation of resources and
demonstration of value rather than the total proposed price. Only a short list of potential consultants
cost proposals will be opened.
a. Provide
* A detailed cost breakdown by major task, phase, and deliverable.
* Labor costs by staff classification and estimated hours.
* Subconsultant costs and scope of services.
* Direct expenses and reimbursable costs.
* A summary table showing the percentage of the total budget allocated to each
project phase.
b. Cost proposals will be evaluated based on:
* The reasonableness and appropriateness of the proposed allocation of funds.
* Alignment of budget resources with the proposed scope of work, schedule, and
project priorities.
* Efficient utilization of labor and subconsultant resources.
* Demonstrated value to the County through an effective and well-justified distribution
of the available budget.
Proposals will be evaluated based on their relative responsiveness to the criteria described above and with
those criteria's values weighted as shown. The selection committee then, at its discretion, may shortlist the
highest scoring firms. Should the County choose to short list the firms, those making the list may be invited to
participate in an oral presentation at the discretion of Gwinnett County.
Part I Technical Evaluation (MAXIMUM 130 POINTS):
A. Experience of the firm 25 points
B. Qualifications of key personnel 15 points
C. Schedule 15 points
D. Understanding & Approach 35 points
E. References 10 points
Sub Total 100 points
F. Cost(only shortlisted consultants) 10 points
G. Interview (if needed) 20 points
Total 130 points
Upon completion of the qualifications-based evaluation and ranking of proposals, the County will initiate
negotiations with the most highly qualified consultant to arrive at a fair and reasonable compensation for the
solicited services which considers the scope, complexity, professional nature and estimated value of the
services to be rendered. If the County and the most highly qualified consultant are unable to negotiate a fair

RP026-26 Page 6
and reasonable contract, the County may formally terminate negotiations and undertake negotiations with the
next most qualified consultant, continuing the process until an agreement is reached.
The full cost of the proposal preparation and all costs incurred to participate in the oral presentation / interview
/ demonstration are to be borne by the proposing firm.
VI. INSURANCE REQUIREMENTS
The successful consultant shall provide adequate coverage for the entire term of the contract per the
attached requirements.
VII. ADDITIONAL INFORMATION
A. All work must comply with the requirements outlined in the U.S. Department of Transportation Grant
Agreement and General Terms and Conditions under the Fiscal Year 2024 Safe Streets and Roads
(SS4A) Grant Program.
B. The total funding available for this project is $1,200,000 as per the notice of award. No additional
funding is anticipated.
C. Those from outside the county's organizational structure are anticipated to work in tandem with County
personnel throughout the project's duration. The County retains the right to make the final decision on
all matters. All associated materials, i.e., work papers, correspondence, documents, or other forms of
evidence, are the property of the County.
VIII. GENERAL INFORMATION/REQUIREMENTS
A. Individuals, firms, and businesses seeking an award of a Gwinnett County contract may not initiate or
continue any verbal or written communications regarding a solicitation with any County officer,
elected official, employee, or other County representative without permission of the Purchasing
Associate named in the solicitation between the date of the issuance of the solicitation and the date
of the final contract award by the Board of Commissioners. Violations will be reviewed by the
Purchasing Director. If it is determined that such communication has compromised the competitive
process, the offer submitted by the individual, firm, or business may be disqualified from
consideration for award.
B. Proposals submitted are not publicly available until after award by the Gwinnett County Board of
Commissioners. All technical proposals and supporting materials submitted, as well as correspondence
relating to this RFP, become property of Gwinnett County when received.
C. Gwinnett County reserves the right to reject any or all proposals, in whole or in part, to negotiate
changes in the scope of services and to waive any technicalities as deemed in its best interest.
D. Successful vendor is required within ten (10) days of the Notice to Proceed to provide the following:
i. Certificate of Insurance as specified in the proposal documents.
ii. Two (2) properly executed contract documents.
Failure to provide the above documents within ten (10) days may be just cause for the annulment of
the award. At the discretion of the County, the award may then be made to the next highest scoring
responsible proposer.

RP026-26 Page 7
FAILURE TO RETURN THIS PAGE AS PART OF YOUR PROPOSAL DOCUMENT MAY RESULT IN REJECTION OF
PROPOSAL.
PROPOSAL FEE SCHEDULE (RETURN IN A SEPARATE ENVELOPE)
Task Description Not-to-Exceed Cost % of Total Budget
Task 1 Data Acquisition and Analysis $ _____%
Task 2 Countermeasure Design $ _____%
Task 3 Project Management, Documentation, and Reporting $ _____%
Direct Expenses
Total $ 100%
Staff Classification - please update classes as needed Hourly Rate Estimated Hours Labor Cost
Project Manager
Deputy Project Manager
Traffic Engineer
Transportation Planner
Data Analyst
GIS Specialist
Environmental Specialist (NEPA)
Public Engagement Specialist
Administrative Support
Other (Specify)
Total Labor $__________
Item - please update as needed Description Cost
Software/Data Licensing
Public Outreach Materials
Quick-Build Materials
Other (Specify)
Total Direct Expenses $__________
Company Name

RP026-26 Page 8
FAILURE TO RETURN THIS PAGE AS PART OF YOUR PROPOSAL DOCUMENT MAY RESULT IN REJECTION OF PROPOSAL.
FIRM INFORMATION
The undersigned acknowledges receipt of the following addenda, listed by number and date appearing on each:
Addendum No. Date Addendum No. Date
Certification Of Non-Collusion in Proposal Preparation
(Signature) (Date)
In compliance with the attached specifications, the undersigned acknowledges all requirements outlined in the
"Instructions to Vendors" and all documents referred to therein. offers and agrees, if this proposal is accepted
by the Board of Commissioners within one hundred and twenty (120) days of the date of proposal opening, to
furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to
the designated point(s) within the time specified in the fee schedule.
Legal Business Name
Address
Does your company currently have a location within Gwinnett County? Yes No
Representative Signature
Print Authorized Representative's Name
Telephone Number Fax Number
E-Mail Address
Contact Person (if someone other than the authorized representative listed above) _________________________________
Telephone Number Fax Number
E-Mail Address

RP026-26 Page 9
REFERENCES
Gwinnett County requests a minimum of three, (3) references where work of a similar size and scope
has been completed within the last five (5) years.
1. Company Name
Brief Description of Project
Completion Date
Contact Person
Telephone Facsimile
E-Mail Address
2. Company Name
Brief Description of Project
Completion Date
Contact Person
Telephone Facsimile
E-Mail Address
3. Company Name
Brief Description of Project
Completion Date
Contact Person
Telephone Facsimile
E-Mail Address
Company Name

RP026-26 Page 10
Page 10
RP026-26, Provision of SS4A Supplemental Planning and Demonstration Project
CODE OF ETHICS AFFIDAVIT
PLEASE RETURN THIS FORM COMPLETED WITH YOUR SUBMITTAL. SUBMITTED FORMS ARE REQUIRED PRIOR
TO EVALUATION.
In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes
the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected
officials whom it employs or who have a direct or indirect pecuniary interest in or with the bidder/proposer, its affiliates
or its subcontractors:
In accordance with Section 54-33 of the Gwinnett County Code of Ordinances the undersigned bidder/proposer makes
the following full and complete disclosure under oath, to the best of their knowledge, of the name(s) of all elected
officials whom it employs or who have a direct or indirect pecuniary interest in or with the vendor, its affiliates or its
subcontractors:
1. __________________________________________________________________________________________
Company Submitting Bid/Proposal
2. Please select one of the following:
No information to disclose (complete only section 4 below)
Disclosed information below (complete section 3 & section 4 below)
3. If additional space is required, please attach list:
Gwinnett County Elected Official Name Gwinnett County Elected Official Name
Gwinnett County Elected Official Name Gwinnett County Elected Official Name
4. BY:
Authorized Officer or Agent Signature Sworn to and subscribed before me this
day of , 20
Printed Name of Authorized Officer or Agent
Title of Authorized Officer or Agent of Contractor Notary Public
(seal)