RFQ for Construction Management Services - Capital Projects

UC Davis Health in Sacramento, California requests Statements of Qualifications on or before 2 p.m. Thursday, May 29, 2025, from qualified firms interested in providing Construction Management services for capital projects as described below.

The Facilities Planning & Development division of UC Davis Health is seeking Construction Management services for capital projects with budgets typically between $3 million and $70 million. Services to be provided may include the full range of Construction Management services from early investigations through construction completion. Services may include, but are not limited to programming review, estimating, scheduling, constructability review, design management, project management, preparation of bid documents, bid reviews, contractor outreach, construction administration, change order negotiations and project closeout.

Construction management firms will be selected for each of the five capital projects categories of work listed below; at its discretion, the University may select one firm to provide more than one Work Scope. Firms must indicate each Work Scope they wish to be considered for and demonstrate their experience and staffing skills specific to each indicated work category. The categories of work are as follows:

Work Scope 1: Capital Projects Management
Maximum agreement $7,500,000
CM and Project Management Services for all phases of the Capital Projects Program. The primary focus of this category of work is full time, dedicated key personnel with design management, project management and/or construction management expertise to support and augment the Capital Projects team. It is anticipated that core staff members be primarily located on-site and must have the ability to work with University¿s software programs. Work includes both HCAI and Non-HCAI projects with scopes of varying scales and complexities.

Work Scope 2a: Construction Administration, Management and Field Services
HCAi Authority Having Jurisdiction
Maximum agreement amount: $3,000,000
Construction Management Services for Capital Projects for projects under the jurisdiction of HCAi and the UC Davis Health Building Department. The primary (though not exclusive) focus of this work scope is Construction Administration to ensure effective project execution, from managing daily activities to maintaining compliance with healthcare-specific requirements. This could include but is not limited to, managing shutdowns, coordination with Plant Operations and Maintenance, ICRA permitting, contractor change requests, etc. For these projects, the emphasis is on renovations affecting public areas, patient bedrooms, surgical suites, treatment rooms, and accessory areas. These projects often involve aging infrastructure, strict air quality and dust controls, and complex phasing that necessitate extensive coordination with various University departments. Typical projects include code compliance upgrades, whole or partial floor renovations, system replacements, general finish upgrades, parking structures, Information Technology upgrades etc. Both building renovations and additions may be involved, with a strong focus on ensuring that critical healthcare functions are maintained throughout the process.

Work Scope 2b: Construction Administration, Management and Field Services
UC Davis Health Authority Having Jurisdiction
Maximum agreement amount: $3,000,000
Construction Management Services for Capital Projects for projects under the jurisdiction of the UC Davis Health Building Department. The primary (though not exclusive) focus of this work scope is Construction Administration to ensure effective project execution, from managing daily activities to maintaining compliance with healthcare-specific requirements. This could include but is not limited to, managing shutdowns, coordination with Plant Operations and Maintenance, ICRA permitting, contractor change requests, etc. For these projects, the emphasis is on renovations affecting public areas, patient bedrooms, surgical suites, treatment rooms, and accessory areas. These projects often involve aging infrastructure, strict air quality and dust controls, and complex phasing that necessitate extensive coordination with various University departments. Typical projects include code compliance upgrades, whole or partial floor renovations, system replacements, general finish upgrades, parking structures, Information Technology upgrades etc. Both building renovations and additions may be involved, with a strong focus on ensuring that critical healthcare functions are maintained throughout the process.

Work Scope 3: Quality Assurance and Cost Management
Maximum agreement amount: $2,500,000
CM Services for quality assurance and control support for the Capital Projects Program. The primary focus of this category of work includes cost estimating, scheduling, cash flow, constructability reviews and feasibility recommendations, as well as QA of work performed by contractor to make sure it conforms with approved plans. Work may also include, but not be limited to, independent peer reviews of cost estimates, schedules, and constructability analysis. Program includes both HCAI and Non-HCAI projects with scopes of varying scales and complexities.

Work Scope 4:  Seismic Projects
Maximum agreement amount: $5,000,000
CM Services for projects related to state mandates for seismic compliance for buildings under both HCAI and non-HCAI jurisdiction. Projects are typically located in existing buildings with aging infrastructure, hazardous building materials, strict air quality and dust / infection control requirements. Complicated phasing and extensive coordination with University staff in several departments is necessary. Work scope examples include structural retrofit, NPC / SPC upgrades, utility decoupling, selective building and component demolition.

Work Scope 5: Equipment Replacement Projects
Maximum agreement amount: $5,000,000
CM Services for equipment replacement projects in healthcare with focus on the strategic replacement of aging or outdated medical and facility equipment to maintain operational efficiency and compliance with healthcare standards. These projects often involve both HCAi and non HCAi facilities and typically address critical systems such as HVAC, electrical, plumbing, and medical equipment integral to patient care and hospital operations.

The expected duration of the Agreement for these services will be three (3) years from the time of contract award. Anticipated fees will be dependent on specific projects authorized, with a maximum limit as noted above to each selected firm over the course of the agreement. Professional (Errors & Omissions) liability insurance will be required, with a minimum limit of $2,000,000 per occurrence and $2,000,000 in aggregate.

Upcoming Capital Projects:
1.     CCTR Rm 0116C Radiation Oncology Linear Accelerator Replacement        $8,000,000
2.        Cancer Center Infusion Pharmacy Update        $350,000
3.        Seismic compliance project        $3,000,000
4.        SESP BASEMENT FOOD Kitchen Config for Room Services        $3,500,000
5.        SESP Rooms 1752-1758 X-ray Replacement Project        $5,000,000
6.        Davis Tower 1835H and 1835 I x-ray        $3,000,000
7.        UCDH Main Hospital Waste Collection Equipment Replacement        $1,500,000
8.        ACC 0615, 0602 (A-G), 0603 RADIOLOGY PET/CT Replacement        $3,000,000
10.        ACC Basement RAD Mammography Update        $4,500,000
11.        SESP UT DT Exist Signs Upgrades  - Estimate TBD
12.        CUP Security Upgrades - Estimate TBD
13.        DT 3T MRI - Estimate TBD
14.        CCTR Basement 0130C Replace Gamma with LinAac - Estimate TBD
15.        DT, SESP, UT Ceiling Lifts Addition - Estimate TBD

Additional information, documents, and submittal requirements for this RFQ can be downloaded directly from our website at https://health.ucdavis.edu/facilities/work-with-us/consultants/rfq starting Thursday, May 1, 2025. Statements of qualifications shall be specifically tailored to this RFQ, responding directly to the screening criteria (See RFQ document and Consultant Qualification form available on the above link). After Qualification Statements are received, a Screening Committee will review, conduct reference checks and recommend a short list of firms for interviews. A Selection Committee will conduct the discussions prior to selecting the successful firm.

Statements of qualifications must be submitted electronically no later than 2 p.m. Thursday, May 29, 2025, to the link to be provided by UC Davis Health. No hard copies will be accepted. Firms interested in responding to this RFQ must notify the University by Wednesday, May 28, 2025 to be provided a link to upload their Qualifications package. Questions and requests for the link to upload statements may be addressed via email only to Leila Couceiro, Contracts Manager, at lccouceiro@ucdavis.edu.

Statements of Qualifications will not be accepted after the date and time stipulated above.

Every effort will be made to ensure that all persons have equal access to contracts and other business opportunities with the University within the limits imposed by law or University policy. Each firm may be required to show evidence of its equal employment opportunity policy. The successful firm and their subconsultants will be required to follow the nondiscrimination requirements set forth in the Agreement documents and to pay prevailing wages at the location of the work. The work described in the Agreement is a public work subject to section 1771 of the California Labor Code.

Consultant/Design Professional shall pay all persons providing services and/or any labor on site, including any University location, no less than UC Fair Wage (defined as $15 per hour as of 10/01/2017) and shall comply with all applicable federal, state and local working condition requirements.

THE REGENTS OF THE UNIVERSITY OF CALIFORNIA                                                     MAY 1, 2025