RFQ 2026-0031 One (1) Mini-Sweeper with Vacuum

REQUEST FOR QUOTATION
RFQ 2026-0031
One (1) Mini-Sweeper with Vacuum
Issuance Date: August 19, 2026
Due Date: September 18, 2026, by Close of Business (COB)
(5:00 PM EST)
Bidder must fill in the information below:
Company Name:
Address:
City/State/Zip:
Contact Name:
Title:
Contact Phone & Cell:
Fax:
Email: (Point of Contact):
All responses to this RFQ must be submitted through https://savannahairport.bonfirehub.com/,
and will not be accepted via email or mail. In order to provide a response to this RFQ, all
respondents must first register their company through the link provided above. Registration is easy
and free. Please be sure to select the NAICS codes associated with your business and/or
organization. For questions regarding vendor registration or instructions on bid response submittal,
please contact Melanie Freeman at mfreeman@flysav.com.
It is the sole responsibility of the Vendor to make sure the submitted RFQ is received on time, and
all required documents are received by the Commission. Responses via mail or email are not
acceptable.
Christy Dixon, A.A.E., NIGP-CPP
Purchasing Manager
Savannah Airport Commission
400 Airways Avenue
Savannah, GA. 31408
cdixon@flysav.com
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1.0 INTRODUCTION
1.1 The Savannah Airport Commission (SAC) is seeking qualified vendors to provide quotes for
the procurement of one (1) Mini-Sweeper with a vacuum. The purpose of these
specifications is to outline the requirements for the Mini-Sweeper for use by the Savannah
Airport Commission. The unit provided will be brand new, with no prior use or repair, and
must include all standard interior and exterior features and appointments listed by the
original equipment manufacturer (OEM). Additionally, the unit must comply with all
applicable State and Federal safety and emissions regulations.
1.2 The unit must be new and of the latest model and all the standard equipment normally
furnished with such model must be included.
1.3 Unless otherwise stated, a unit equal to the identified brand name will be acceptable,
considering quality, workmanship, economy of operation, and suitability for the purpose
intended.
1.4 Quality Assurance Products shall be Designed, Tested, Rated, and Certified in accordance
with, and installed in compliance with all local, City, State and Federal Standards and
Codes. All units shall meet or exceed the said specifications. Brand identified is used
merely as a specification and not as a statement of a preference for the specific product
identified.
1.5 The bidder acknowledges and accepts that any cost incurred from the bidder's
participation in this RFQ shall be at the sole risk and responsibility of the bidder. The
Commission will award the most responsible and responsive bidder at lowest cost.
1.6 A copy of the bidder's specifications for all proposed units will be submitted with the bid.
The successful bidder will have parts and service support capabilities available in the
Savannah, Georgia area.
Any manufacturer's name, trade name, brand name, or model number used in these
specifications are for the purpose of describing and establishing general quality levels. Such
references are not intended to be restrictive. The bidder's response will meet or exceed all
requirements of the listed specifications. Unless otherwise stated, items equal to
the identified brand name will be acceptable, considering quality, workmanship, economy of
operation, and suitability for the purpose intended.
1.7 Pre Bid Conference: N/A
1.8 Receipt for RFQ and Addenda: All addenda associated with this RFQ will be provided through
https://savannahairport.bonfirehub.com/ by the date noted in this this document. All
questions must also be submitted through https://savannahairport.bonfirehub.com/, and
will not be accepted via email or mail. As required, it is the respondent's responsibility to
ensure that all addenda are acknowledged through submission of the Acknowledgement of
Addendum Form.
1.9 Except as otherwise provided herein, all responses which are incomplete or which are not in
conformance with the law, may be rejected as non responsive. Timely responses received
will be subject to applicable laws and regulations governing public disclosure. Submission to
this request indicates acceptance by the bidder of the conditions contained in this RFQ, and
the intent to enter into an Agreement with Commission.
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1.10 RFQ Submittal: All responses to this RFQ must be submitted through
https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail. For
questions regarding vendor registration or instructions on bid response submittal, please
contact Melanie Freeman at mfreeman@flysav.com.
1.11 RFQ Opening: The opening of this RFQ will take place at the Savannah Airport Commission.
RFQ information will not be available until after an award has been made. Once an award is
made, the awarded bidder(s) will be notified via email.
1.12 Contract Term: N/A
1.13 Force Majeure: If by reason of Force Majeure, either party hereto will be rendered unable
wholly or in part to carry out its obligations under this Agreement then such party will give
notice and full particulars of Force Majeure in writing to the other party within 30-calendar
days after occurrence of the event or cause relied upon, and the obligation of the party giving
such notice, so far as it is affected by such Force Majeure, will be suspended during the
continuance of the inability then claimed, except as hereinafter provided, but for no longer
period, and such party will endeavor to remove or overcome such inability with all
reasonable dispatch.
1.14 Certification: N/A
1.15 Prices to be Firm: Submission of prices in this RFQ will remain firm for 90 days after the
closing date of this RFQ.
1.16 Cancellation: In the event of default of the vendor/contractor, the contract (PO) may be
cancelled by SAC within (30) days written notice, unless otherwise specified. The
vendor/contractor will be given an opportunity to cure the default within the 30 day written
notice period.

1.17 Payment Terms: Payment terms are net 30 days upon receipt of goods and validation
of services by the Commission. All invoices must reference the purchase order number
and will be addressed to SAC's Accounting Department @ accountspayable@flysav.com.
The Commission will not provide prepayment for any order.
1.18 Time of Delivery: All bidders are required to specify the estimated delivery timeframe for
the unit on the Pricing Sheet. Failure to provide an estimated delivery timeframe may
result in disqualification of the bid.
1.19 Warranty: The bidder must specify the warranty associated with the unit, as designated on
the Pricing Sheet. Manufacturer warranty at a minimum is required.
1.20 Delivery Point: The specified shipping address associated with this RFQ is 640 Gulfstream
Road, Savannah, GA. 31408.
1.21 Contract PO Document: The Commission will consider its executed Purchase Order (PO) or
executed contract between the bidder and SAC as the primary and binding contract
document between SAC and the awarded bidder.
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2.0 REQUIREMENTS FOR SUBMISSION
2.1 The Commission will award the most responsible and responsive bidder at the lowest cost.
2.2 Specifications: The Mini-Sweeper with a vacuum must meet or exceed the minimum
requirements/specifications as shown below. Unless otherwise stated, units equal to the
identified brand name will be acceptable, considering quality, workmanship, economy of
operation, and suitability for the purpose intended. Please provide a copy of the
specifications with the Specifications/Requirements Form provided in Bonfire.
General Specifications
New compact mechanical, vacuum, or regenerative-air sweeper
Suitable for airport parking lots, roadways, parking garages, curbs, and paved surfaces
Maximum 7ft Height Requirement
Gas / Diesel-powered engine
Hydrostatic transmission
width between 4-6 feet
Automatic Transmission
Enclosed operator cab
Air conditioning and heating
Power steering
Comfortable adjustable operator seat
Rearview and side mirrors
Backup alarm and safety warning lights
Sweeping System
Minimum sweeping width of approximately 7 feet
Adjustable sweeping brushes
At least two side brushes or equivalent sweeping configuration
Effective pickup of dirt, sand, leaves, trash, and fine debris
Dust suppression/water spray system
Operator-controlled brush and suction functions
Sweeping system suitable for curb and gutter cleaning
Hopper
Minimum hopper capacity of approximately 1.5 cubic yards
Hydraulic hopper dumping system
Ground-level or elevated dumping capability
Corrosion-resistant hopper construction
Hopper full indicator or monitoring system
Water System
Integrated water tank
Minimum water capacity of approximately 50 gallons
Water spray system for dust suppression
Easily accessible water fill connection
Low-water warning or indicator
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Maneuverability
Compact overall dimensions suitable for parking facilities
Tight turning radius
Ability to operate around curbs, islands, parking spaces, and other obstacles
Suitable for operation in parking garages where applicable
Maximum operating height and width suitable for intended facilities
Operator & Safety Features
ROPS/FOPS-compliant enclosed cab, where applicable
Seat belt
Backup camera
LED work lights
Warning beacon
Emergency stop/shutdown system
Fire extinguisher
Automatic or manual parking brake
Operator visibility of sweeping equipment and surrounding area
Maintenance
Easy access to engine and routine maintenance components
Clearly identified maintenance points
Easily replaceable brushes and wear components
Standard commercially available filters and service parts
Diagnostic system for troubleshooting
Manufacturer-authorized service and parts support
Operator and maintenance manuals provided
Warranty & Support
Minimum manufacturer's warranty of one year
Warranty coverage for engine, transmission, sweeping system, and major components
Local or regional parts availability
Factory-trained service support
Local service provider / maintenance agreement
** Keys Required: 4 sets (with FOBS if applicable) at the time of delivery with each unit
** No Dealer Decals
ADDITIONAL INFORMATION
1. Advertising: No dealer advertising is to be on the units.
2. Parts Manuals: All units delivered to the Savannah Airport Commission must be
accompanied by two (2) copies of complete parts, shop repair, and operator's manuals
through actual paper copies or digitally. The parts manuals must show all component
parts including, but not limited to, component assemblies and their substitute
components identified by manufacturers part number. Any component or sub-assembly
not manufactured by the O.E.M. must be identified including the name of the
manufacturer of said component and said manufacturer's part numbers and
nomenclature. All parts information must be specific to the units delivered to the
Savannah Airport Commission. All shop repair manuals will include but not be limited to
the following. Complete disassembly instructions, adjustments, and replacement
procedures, wiring diagrams, hydraulic schematics (where applicable), hose routing,
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location and function of sensors, time standards where available, and troubleshooting
guide.
3. Preventive Maintenance: All units must be accompanied by a factory recommended
preventative maintenance schedule including procedures, time, hours, mileage
intervals, pre-placement part numbers, and fluid specifications.
4. Keys: 4 Sets of Keys Required with FOBS
5. Onsite Training: The Commission may request onsite training of the units upon delivery.
6. Training Courses: The manufacturer shall provide training courses for complete
maintenance and operation of sweeper model bid at the manufacturer's facility
provided at no additional charge.
7. Video: The manufacturer should provide a video operator
instruction/safety/maintenance procedure on an electronic format with the unit.
8. Operator's Manual: The manufacturer should provide operators' manual, parts manual,
and service manual for vehicle chassis.
GENERAL REQUIREMENTS:
3.0 Terms and Conditions: By signing this document, the bidder agrees to abide by all the terms
and conditions contained in this RFQ. Any exceptions to the requirements of this RFQ, or the
SAC terms and conditions of this RFQ will be noted in writing, with detailed explanation, and
included with the RFQ submittal by using the attached exceptions sheet. The contractor
acknowledges that taking exceptions to this RFQ may subject the response submittal to be
rejected.
3.1 Cone of Silence: The bidder will not attempt to discuss any aspects of the request with any
other party except for the POC noted in this RFQ. No verbal agreements will be considered
during the bid/quote process. The Commission reserves the right to reject the bid/quote of
any bidder violating this provision.
3.2 Supplemental Agreements: The awarded contractor may enter into a separate supplemental
agreement to further define the level of service requirements over and above the minimum
defined in this contract (i.e., invoice requirements, ordering requirements, specialized
delivery, etc.). Any supplemental agreement developed as a result of this contract is
exclusively between the participating entity and contracted bidder.
3.3 Completeness: All requested information and required forms must be completed, signed,
and submitted with this document to constitute a proper bid/quote. The entire package
must be returned, complete with all required forms, signature, and information. Failure to
complete or comply with any part of the specifications or requirements in this RFQ may
constitute a basis of rejection. It is within the rights of the Commission to reject any RFQ
submittal in this solicitation document.
3.4 Broker's Clause: To be eligible for award, bidders shall be a bona fide wholesale stocking
distributor, dealer or manufacturer of the products listed in this bid, with the facilities,
personnel, and equipment to fulfill all requirements of this solicitation.
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3.5 Required Forms:
(a) Local, Small Business (LSB)/Minority Business Form: Please complete the Local, Small
Business/Minority Business Form for this RFQ. If your company does not hold an LSB or
Minority Business Designation, please check the box noted as non-applicable. If your
company is an LSB/Minority Business, please complete the form, while also including
your LSB Certificate/Minority Business Certification along with the form in this section.
(b) Vendor Certification Form: Please complete the form in its entirety.
(c) Pricing Sheet: The pricing sheet must be completed in its entirety. All pricing must be
inclusive of all associated costs, including but not limited to shipping, handling, and
delivery. Please provide itemized pricing, clearly indicating the cost per unit with a total
cost. Please include pricing for 4 keys with FOBs per unit if applicable. On the
designated section of the pricing sheet, vendors must also provide the following:
1. Warranty Information: Specify the warranty coverage included with each unit. At a
minimum, the manufacturer's standard warranty is required.
2. Maintenance Service Location: The Proposer shall identify the location(s) where
maintenance and/or service support will be provided. The maintenance service location
must be located within a 30-mile radius of the Savannah, Georgia geographical area.
3. All pricing submissions must be complete, itemized, and clearly identify all applicable
costs. Incomplete, unclear, or non-itemized pricing submissions may be deemed non-
responsive and may be subject to rejection.
(d) Specifications/Requirements Confirmation Form: Please initial each
requirement/specification included on the units. If the requirement/specification is not
included with the proposed units, please leave the box blank and note the exception on
the designated Exceptions Sheet.
Please provide a copy of the specifications in this section of your bid response in
Bonfire.
(e) Exceptions Sheet: If there are any differences or additional requirements to the units or
requests of this RFQ, please be sure to list them on the Exceptions Form. If not, please
note it as non-applicable (N/A).
(f) Acknowledgement of Addenda Form: If applicable, please complete and sign the
Addendum Acknowledgement Form in its entirety. This form is only required if an
addendum has been issued in connection with this RFQ. If no addendum is issued, the
form does not need to be submitted. Do not submit your bid until the final addendum
has been issued by the Savannah Airport Commission (SAC), as noted in Section 3.6 of
this RFQ. Submitting your bid prior to the release of the final addendum may result in a
failure to acknowledge the required updates, which can render your bid non-responsive.
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3.6 RFQ Procurement Schedule
RFQ Opens August 19, 2026
Questions From Bidders Are Due No Later Than (NLT) 5pm on September 2, 2026
SAC Issues Last Addendum to Answered
Questions (if applicable) September 7, 2026
Bidder's Final Responses Are Due to SAC COB (5:00PM EST) September 18, 2026
SAC Evaluates Responses September 21, 2026 - November 18, 2026
SAC Makes Contact With the "Successful
Bidder" NLT November 19, 2026
SAC Makes Contact With the
"Unsuccessful Bidder(s)" NLT November 19, 2026
3.7 Errors: Bidders or their authorized representatives are expected to fully inform themselves
as to the conditions, requirements, and specifications before submitting bids/quotes.
Bidders are cautioned not to obliterate, erase, or strike over any printed material as set
forth in this RFQ. In quoting prices, wherever the bidder has made an error and has
corrected, all such corrections should be initialed by the person signing this RFQ. If errors
occur in the extension of prices in the RFQ, the unit prices will govern. Failure to comply
with this provision may result in rejection of bidder's submittal. All documents submitted
must be legible.
3.8 Changes/Modifications: No changes or modifications will be made to any Savannah Airport
Commission forms, or your request may be considered null or void. If changes or
modifications are noted by SAC, the bid submitted by the bidder may be rejected.
3.9 Compliance with Laws: The bidder will obtain and maintain all licenses, permits, liability
insurance, workman's compensation insurance, and maintain compliance with any
other federal, state, or local requirements during the term of the contract with SAC.
3.10 Specifications: Whenever mention is made of any article, material, or workmanship to be
in accordance with any laws, ordinances, codes, regulations, etc., these requirements
will be construed to be the minimum requirements of these specifications.
3.11 Multiple Request: Depending upon product/service being requested, the bidder may be
required to submit more than one RFQ response. Any alternate responses to the RFQ
must be brought to the Savannah Airport Commission's attention and noted on submitted
documentation as a separate and alternative request.
3.12 Invoicing: The Commission normally will pay properly submitted bidder invoices within thirty
(30) days of receipt providing goods and/or services have been delivered, installed (if
required) and accepted as specified. Invoices presented for payment must be submitted in
accordance with instructions contained on the purchase order (PO) with reference to the PO
number and submitted to the correct address for processing.
3.13 Description of Materials: N/A
3.14 Brand Name: If and wherever brand names, make, manufacturers, trade names, bidder
catalogs, or model numbers are stated, they are for the sole purpose of establishing a
grade or quality of material.
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3.15 "OR EQUAL" Interpretation: It is the bidder's responsibility to prove to SAC that each item
offered by the bidder is equal to the grade or quality of material specified. The bidder will
clearly indicate the product, including brand, catalog, model number, etc. being offered
and supply sufficient data in detail to enable an intelligent comparison to be made with
the brand or manufacturer specified. Failure to submit the required information may be
sufficient grounds for rejection of bid/quote. The Commission will be the sole judge
concerning the merits of the RFQ response submitted.
3.16 Quality: All items used for the manufacture or construction of any supplies, materials,
equipment, or service will be new unless otherwise specified. All materials will be of the
best quality, and to the highest grade of workmanship that meets the specs in this
document. Materials or services must comply with all applicable Federal, State, or OSHA
requirements.
3.17 Acceptance of Material: N/A
3.18 Default: Any contract made between SAC and the bidder may be cancelled by SAC in whole
or in part via written notice, upon the bidder's non performance or violation of contract
terms. An award may be made to the lowest quoting bidder for material or services
specified, with consideration of lead time and purchases may be made on the open
market. The defaulting bidder will be liable for costs to the Commission in excess of the
defaulted contract prices. The bidder will continue the performance of this contract to the
extent any part is not terminated under the provisions of this clause.
3.19 Guarantee: The bidder will unconditionally guarantee items and workmanship on all
uniforms/items for the bidder's specified guaranteed period, unless otherwise stated. Within
the guarantee period, if any defects occur which are due to faulty items and/or services
must be satisfied to the complete satisfaction of the Commission.
3.20 Add/Delete Items: During the term of the contract, items and or services may be added
and/or deleted to the contract upon agreement between the successful bidder and SAC.
3.21 Additional Information: Prior to the final selection, bidders may be required to submit
additional information which may be necessary to further evaluate the bidder's response
and/or qualifications. If such information is required, the bidder will be notified and will
be permitted approximately seven (7) days to submit the information requested.
3.22 Reimbursement: The Commission will not reimburse the bidder for any costs associated
with the preparation and submittal of any RFQ response, or for any travel and/or per diem
costs that are incurred.
3.23 Gratuity: Bidders will not offer gratuities, favors, or anything of monetary value to any
official, employee, or agent of the Commission as a means of influencing consideration of
this RFQ.
3.24 Submitted Material: All requests, responses, inquiries, or correspondence relating to, or in
reference to this document submitted by bidders will become the property of the
Commission when received. Once an award is made, all excess copies that bidders request
may be destroyed.
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4.0 SPECIAL CONDITIONS:
4.1 Mandatory Requirements: The Commission has established certain requirements with
respect to solicitations to be submitted by bidders. Whenever the terms "must," "" or "is"
are used in the package, the specifications being referred to are a mandatory requirement.
Failure to meet any requirement(s) may cause rejection of the bidder's submittal.
4.2 Tax Exempt: The Commission is exempt from State Sales Tax. If a tax exempt certificate
is necessary, please contact the SAC Purchasing Department.

4.3 Indemnification: Seller/Vendor agrees for itself and its contractors, subcontractors,
suppliers, employees, agents, servants, patrons, customers, visitor and licenses to
indemnify, protect, save and hold harmless the SAC, its members, directors, officers,
employees, and agents against any expense, loss or liability paid, suffered or incurred,
including any environmental fines and/or penalties, as a result of any breach by
Seller/Vendor, Seller/Vendor's agents, servants, employees, patrons, contractors or
subcontractors, suppliers, customers, visitors or licenses of any covenant or condition of any
agreement with Buyer/SAC or as a result of the seller's/buyer's work or a product or service
provided by seller/vendor or the seller's/Vendor's use, occupancy or presence on SAC's
property or the carelessness, negligence or improper conduct of seller/Vendor,
seller's/Vendor's contractors, subcontractors, suppliers, employees, agents, servants,
patrons, customers, visitors, or licenses. Such indemnification will be to the extent caused in
whole or in part by negligent acts or omissions by the Seller/Vendor, its contractors,
subcontractors, suppliers, employees, agents, servants, patrons, customers, visitors, or
licensees. Seller/vendor agrees to defend buyer/SAC from any legal or equitable actions
brought against buyer/SAC based on the work or a product or service provided by
seller/vendor or the carelessness, negligence or improper conduct of Seller/Vendor,
Seller's/Vendor's contractors, subcontractors, suppliers, employees, agents, servants,
patrons, customers, visitors, or licenses.
4.4 Basis of Award: Any contract awarded as a result of a selection process is to be awarded to
the most responsive and responsible bidder whose bid is evaluated to be the most
advantageous to the Commission. All other bidder accommodation that best suits the needs
of the Commission will also serve as the basis of the award. Bidder availability to seek or
exceed SAC's specifications and requirements will be considered.
4.5 Changes and Alterations: N/A
4.6 Statutory Affidavit: N/A
4.7 Cure and Cover Clause: If a successful bidder fails, or SAC concludes that there is a
reasonable likelihood that the bidder will not be able to timely perform its obligations under
this RFQ and/or contract, SAC may (in addition to any other contractual, legal, or equitable
remedies) proceed to take any of the following actions after a five (5) day written notice to
the bidder.
(a) Withhold any monies then or next due to the bidder; or
(b) Terminate the contract and obtain the deliverables (or equivalent) or portion thereof
(or equivalent) from a third party, pay the third party for the same, and withhold the
amount so paid from any money then or thereafter due party bidder and hold bidder
liable for any amounts paid to the third party (or parties) to the extent that
withholding payments to the contractor does not cover SAC's cost of cover.
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