PCC Slab Replacements

PROJECT MANUAL
FOR
PCC SLAB REPLACEMENTS
PROJECT NUMBER: AVIA 27-03
CHARLOTTE DOUGLAS INTERNATIONAL AIRPORT
CITY OF CHARLOTTE, NORTH CAROLINA
ADVERTISEMENT DATE: August 19, 2026
(Horizontal Federally Funded - IFR Period)
(Rev. 04-01-24)
COVER PAGE

(rev. 04.01.2024)
Table of Contents
I. INVITATION TO BID ............................................................................................................................... INV-1
II. INSTRUCTIONS TO BIDDERS .................................................................................................................. ITB-4
III. BID FORM AND SUPPLEMENTS ........................................................................................................... BID-23
A. ITEMIZED BID ............................................................................................................................................ BID-24
B. EXECUTION OF BID .................................................................................................................................... BID-26
C. COMMERCIAL NON-DISCRIMINATION CERTIFICATION ............................................................................. BID-27
D. BUY AMERICAN CERTIFICATION ................................................................................................................ BID-28
E. TAX DEFICIENCY AND FELONY CONVICTIONS CERTIFICATION ......................................................................BID-26
F. LOBBYING AND INFLUENCING FEDERAL EMPLOYEES CERTIFICATION .........................................................BID-27
G. DAVIS-BACON WAGE DETERMINATION ...........................................................................................................BID-28
IV. CONTRACT REQUIREMENTS A ............................................................................................................ C-40
A. CONTRACT ................................................................................................................................................... C-30
B. GENERAL CONDITIONS ................................................................................................................................. C-46
C. SUPPLEMENTAL GENERAL CONDITIONS ...................................................................................................... C-99
D. INDEMNITY AND INSURANCE ..................................................................................................................... C-112
E. FEDERAL REQUIREMENTS .......................................................................................................................... C-114
F. DIGITAL CAD STANDARDS FOR AIRPORT PROJECTS ............................................................................... C-13244
V. DISADVANTAGE BUSINESS ENTERRPISE PROGRAM ....................................................................... DBE-13346
VI. AIRPORT SECURITY REQUIREMENTS .......................................................................................... SEC-13951
A. SECURITY PROGRAM .............................................................................................................................. SEC-140
B. AIRPORT BADGING REQUIREMENTS ......................................................... SEC-ERROR! BOOKMARK NOT DEFINED.55
C. CONSTRUCTION GATE SECURITY PROCEDURES ........................................ SEC-ERROR! BOOKMARK NOT DEFINED.56
VII. CONTRACT FORMS................................................................................................................................................
A. STATE/COUNTY SALES/USE TAX STATEMENT ................................................................................. C-11140
B. CHANGE ORDER FORM .............................................................................. C-ERROR! BOOKMARK NOT DEFINED.1
C. CONTRACTOR'S AFFIDAVIT - RELEASE AND WAIVER OF CLAIMS ......... C-ERROR! BOOKMARK NOT DEFINED.
VIII. TECHNICAL SPECIFICATIONS .......................................................................................................... TEC-145
IX. PLANS ....................................................................................................................................... PLN-15458
TABLE OF CONTENTS

(rev. 04.01.2024)
I. INVITATION TO BID
INVITATION TO BID INV - 1

(rev. 04.01.2024)
A. INVITATION TO BID
The City of Charlotte (the "City") hereby invites sealed bids for the following project at Charlotte Douglas
International Airport:
PROJECT NAME: PCC Slab Replacements
PROJECT NUMBER: AVIA ITB 27-03
BID PORTAL LINK: https://gateway.app.e-
builder.net/app/bidders/landing?accountid=80fe0a4a-0c8f-4fcd-ac93-cc9db65522cb&projectid=8636caaf-bcc9-
4176-ab83-cc502ccc0396&bidpackageid=113cf782-a330-4f65-a882-23459cc94b40
PRE-BID MEETING DATE AND TIME: Tuesday, September 2, 2026 - 10:00 AM EST
PRE-BID MEETING LINK: https://teams.microsoft.com/meet/271886503837536?p=seFjaz49I8CDt38O7T
PRE-BID MEETING NUMBER: 271 886 503 837 536
PRE-BID MEETING PASSWORD: nY7tB7rn
BID DUE DATE AND TIME: Thursday, September 17, 2026 - 2:00PM EST
BID OPENING LINK: https://teams.microsoft.com/meet/280387441286116?p=qWNyygITByZtEmCIOW
BID OPENING MEETING NUMBER: 280 387 441 286 116
BID OPENING PASSWORD: 5TZ9FA9r
SCOPE OF WORK:
This will be for the purpose of performing slab replacement projects and storm structure replacements across the
airfield - Primarily the terminal ramp. This is a Task Order based on-call contract. Assignment of Work and
execution of Task Orders shall follow the process set forth herein. The contractor shall furnish all supervision,
labor, materials, machinery, tools, equipment and services, and perform and complete all work in an efficient and
workmanlike manner and in accordance with the terms of the Contract.
TASK ORDER PROCESS. This is a Task Order based on-call contract. Assignment of Work and execution of Task
Orders shall follow the process set forth in this contract and section.
A. Standard Task Order Process. Task Orders will be assigned and executed using the Task Order Form set
forth in Section IV. I. below. Upon receipt of a proposed Task Order, the Contractor shall provide the
required information on the Task Order Form and DBE Form and return the form to CLT as quickly as
reasonably possible. In the event that it will require more than seven (7) business days to return the
forms, the Contractor shall notify the CLT Project Manager of that fact and the context of why.
Upon return of the forms with the required information from the Contractor, CLT will review and then notify and
present the Contractor with the final Task Order form for execution and for the Work to begin at the appropriate
time. If it becomes necessary to add or subtract work from the Task during the performance of the Work, the Task
Order form shall be amended to document and reflect those changes in Work and costs.
B. Emergency Task Order Process. Emergency Task Order will be initiated via a direct communication from
CLT to the Contractor that will function as a Notice to Proceed. In such case the Contractor will mobilize
and begin work immediately and in no event shall Work begin later that 24 hours after the Notice to
Proceed.
INVITATION TO BID INV - 2

(rev. 04.01.2024)
The Task Order Form process shall be followed in tandem with the Work proceeding. In the event that the final
costs and schedule cannot be reasonably agreed upon, payment will follow the Contract Force Account method
utilizing Unit Prices established in the contract to the greatest extent possible.
Bidders may obtain the complete Project Manual, including all plans, drawings, specifications and addenda ("Bid
Documents") beginning August 19, 2026 from the Bid Portal. Bidders may access the bid portal via the Bid Portal
link shown above.
Pre-Bid Conference: Attendance at the Pre-Bid Conference is not mandatory but is strongly encouraged. All visitors
to the CLT Center are required to show photo ID and obtain a visitor's pass from the CLT Center front desk. Please
allow time for this procedure as the Pre-Bid Conference and Bid Opening times can NOT be changed for any reason.
Title VI Solicitation Notice (A5): The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964
(78 Stat. 252, 42 U.S.C. 2000d to 2000d-4), 28 CFR 50.3, and 49 CFR Part 21, hereby notifies all bidders that it
will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be
afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the
grounds of the owner's race, color, national origin, sex, creed,, age or disability in consideration for an award.
Attempts to Influence the Selection Process
Except for clarifying written questions sent to the ITB Manager, all Bidders, including all persons acting on their
behalf, are strictly prohibited from contacting City staff on or regarding any matter relating to this ITB from the
time the ITB is issued until the intent to award is communicated to Bidders. CLT reserves the right to disqualify
any Bidder who contacts a City staff concerning this ITB other than in accordance with this ITB.
INVITATION TO BID INV - 3

(rev. 04.01.2024)
II. INSTRUCTIONS TO BIDDERS
INSTRUCTIONS TO BIDDERS ITB - 4

(rev. 04.01.2024)
A. INSTRUCTIONS TO BIDDERS
1.0 DEFINITIONS
1.1 Addendum or Addenda. Written or graphic instruments issued by the Owner prior to the submission of
Bids which modify or interpret the Bidding Documents by additions, deletions, clarifications, or corrections
or other type of modifications. Bidders, upon receiving Addenda, shall insert same into the Bid Documents.
1.2 Additive or Deductive Bid Item (Alternate Bid). An amount stated in the Bid to be added to or deducted
from the amount of the Base Bid if the corresponding change in the Work, as described in the Bidding
Documents, is accepted by the Owner.
1.3 Air Operations Area (AOA). Any area of the Airport specified in the Airport Security Program in which
security measures specified in 49 CFR Part 1500 are carried out. This area includes aircraft movement areas,
aircraft parking areas, loading ramps, and safety areas for use by aircraft regulated under 49 CFR Parts 1544
or 1546, and any adjacent areas (such as general aviation areas) that are not separated by adequate security
systems, measures, or procedures. This area does not include the Secured Area. See CLT's Security
Standards Appendix 1 for specific details of the current boundaries of the AOA..
1.4 Airport. The Charlotte Douglas International Airport, including all areas of land or water used or intended
to be used for the landing and takeoff of aircraft and including its buildings and facilities, if any.
1.5 Airport Improvements Program (AIP). A grant program administered by the Federal Aviation
Administration.
1.6 Alternate. An amount stated in a bid for a specific material, product or good that can be added or deducted
from the Base Bid by the Owner if the defined changes are made to the Plans or Specifications.
1.7 Authorized Representative. The firm or individual nominated by the Owner to act on behalf of the Owner;
e.g., Engineer and/or Architect of Record, City Project Manager, or others as designated by Owner.
1.8 Award. The acceptance, by the Owner, of the successful bidder's proposal upon authorization of the
Charlotte City Council.
1.9 Base Bid. The sum stated in the Bid for which the Bidder offers to perform the work described in the Bidding
Documents as the base, to which work may be added or from which work may be deducted for sums stated
in Additive or Deductive Bid Items.
1.10 Bid. A complete and properly signed offer to do the work or designated portion thereof for the sums
stipulated therein submitted in accordance with the Bidding Documents.
1.11 Bid Documents. All documents and forms contained in this Project Manual.
1.12 Bid Security. The security furnished with a Bid to guarantee that the Bidder will enter into the Contract if
its Bid is accepted by the Owner.
1.13 Bidder. Any individual, partnership, firm, corporation or other business entity acting directly through a duly
authorized representative, who submits a bid for the Work contemplated.
1.14 Calendar Day. Every day shown on the calendar. Any reference to the word "day" or "days" shall mean
calendar day or calendar days, respectively, unless otherwise expressly provided.
INSTRUCTIONS TO BIDDERS ITB - 5

(rev. 04.01.2024)
1.15 Change Order. A written order to the Contractor covering changes in the Plans, Specifications, or Contract
Item quantities and establishing the basis of payment and Contract Time adjustment, if any, for the Work
affected by such changes.
1.16 Claim. A demand or assertion by one of the parties seeking, as a matter of right, payment of money, or
other relief with respect to the terms of the Contract. The term "Claim" also includes other disputes and
matters in question between the Owner and Contractor arising out of or relating to the Contract.
1.17 Contract Documents or Contract. The executed agreement between the Owner and the successful bidder,
covering the performance of and compensation for the Work. The term Contract is all inclusive with
reference to all written agreements affecting a contractual relationship and all documents referred to
therein. The Contract shall include, but not be limited to the Invitation to Bid, Instructions to Bidders, Bid
Form and Supplements, Contract Requirements and Forms, required certificates and affidavits, bonds,
addenda, technical specifications and plans. The Contract shall constitute one instrument.
1.18 Contract Item or Pay Item. A specific unit of Work for which a price is provided in the Contract.
1.19 Contract Time. The number of calendar days or working days, stated in the proposal, allowed for
completion of the Contract, including authorized time extensions. If a calendar date of completion is stated
in the proposal, in lieu of a number of calendar or working days, the Contract shall be completed by that
date.
1.20 Contractor. The successful Bidder with whom the City contracts for the Work.
1.21 Date of Final Completion (may also be referred to as Final Acceptance). The date determined and certified
by the design professional and Owner on which the work on the Project is fully and satisfactorily complete
in accordance with the Contract.
1.22 Disadvantaged Business Enterprise (DBE). A for-profit small business concern: (a) that is at least fifty-one
(51%) percent owned by one or more individuals who are both socially and economically disadvantaged or,
in the case of a corporation, in which fifty-one (51%) percent of the stock is owned by one or more such
individuals; and (b) whose management and daily business operations are controlled by one or more of the
socially and economically disadvantaged individuals who own it.
1.23 Engineer. The individual, partnership, firm or corporation duly authorized by the Owner to be responsible
for engineering inspection of the contract work and acting directly or through an authorized representative.
1.24 Federal Aviation Administration (FAA) of the U.S. Department of Transportation. When used to designate
a person, FAA shall mean the Administrator or his duly authorized representative.
1.25 Final Acceptance (may also be referred to as Date of Final Completion). The date determined and certified
by the design professional and Owner on which the Work on the Project, including all submittals such as as-
builts, warranty assignments and training materials, is fully and satisfactorily complete in accordance with
the requirements of the Contract.
1.26 Inspector or Project Inspector. An authorized representative of the Engineer assigned to make all necessary
inspections and/or tests of the work performed or being performed, or of the materials furnished or being
furnished by the Contractor.
1.27 Invitation to Bid (ITB). A public announcement, as required by local law, inviting Bids for Work.
INSTRUCTIONS TO BIDDERS ITB - 6

(rev. 04.01.2024)
1.28 Major and Minor Contract Items. A major Contract item shall be any item that is listed in the proposal, the
total cost of which is equal to or greater than 25 percent of the total amount of the awarded Contract. All
other items shall be considered Minor Contract items.
1.29 NCDOT Standard Specifications (NCDOT Specs). The 2024 edition of the NCDOT Standard Specifications
for Roads and Structures published by the North Carolina Department of Transportation.
1.30 Notice To Proceed (NTP). A written notice to the Contractor to begin the Work on a specified date.
1.31 Owner. The City of Charlotte. For the purpose of this Project Manual, the Owner may also be referred to
as the Sponsor or City.
1.32 Payment Bond. The approved form of security furnished by the Contractor and its surety as a guaranty
that it will pay in full all bills and accounts for materials and labor used in the construction of the Work.
1.33 Performance Bond. The approved form of security furnished by the Contractor and his surety as a
guarantee that the Contractor will complete the Work in accordance with the terms of the Contract.
1.34 Plans. The official drawings or exact reproductions, approved by the Owner, which show the location,
character, dimensions and details of the Airport and the Work to be done and which are to be considered
as part of the Contract.
1.35 Project. A specific Airport development. The Work may be a portion or the whole of a Project.
1.36 Project Manual. The comprehensive compilation of Contract Documents.
1.37 Restricted Area(s). Areas not open to the public and include all SIDA and Secured Areas, AOA, and non-
public portions of the Sterile Area to include the main terminal basement and loading dock area.
1.38 Runway. The area on the Airport prepared for the landing and takeoff of aircraft.
1.39 SIDA. The Secure Identification Display Area. The portion of CLT specified in the airport security program
in which security measures specified in 49 CFR Part 1542 are carried out. This area includes the Secured
Area and may include other areas of the airport. At CLT, it is all of the area inside the perimeter fence, with
the exception of the FBO and NC Air National Guard ramp. See CLT's Security Standards Appendix 1 for
specific details of the current boundaries of the SIDA.
1.40 SIDA Badge. A photo identification badge owned and issued by CLT that authorizes the recipient to enter
and be within the SIDA without escort.
1.41 Small Business Enterprise (SBE) means a business which (a) is at least fifty-one percent (51%) owned by
one or more persons (b) the owner has a personal net worth less than 750,000 a year; (c) is located within
the Charlotte Regional Area and finally (d) has been in business a minimum of 1 year.
1.42 Socially and Economically Disadvantaged Individual Socially and Economically Disadvantaged Individual
means any individual who is a citizen (or lawfully admitted permanent resident) of the United States and
who a certifier finds to be socially and economically disadvantaged on a case-by-case basis. A determination
that an individual is socially and economically disadvantaged is not based in whole or in part on race or sex,
but is based on whether the individual can meet the relevant criteria described in 49 CFR Part 26.67. Being
born in a particular country does not, standing alone, mean that a person is necessarily socially and
economically disadvantaged.
INSTRUCTIONS TO BIDDERS ITB - 7

(rev. 04.01.2024)
1.43 Specifications. The written directions and requirements for completing the Work. Standards for specifying
materials or testing which are cited in the specifications by reference shall have the same force and effect
as if included in the Contract physically.
1.44 Sterile Area. The portions of CLT defined in the airport security program that provides passengers access
to boarding aircraft and to which that access generally is controlled by TSA, or by an aircraft operator under
Part 1544 of 49 CFR Chapter XII or a foreign air carrier under Part 1546 of said chapter, through the
screening of persons and property. At CLT this is the terminal area beyond the security checkpoints.
1.45 Structures. Airport facilities such as buildings, bridges; culverts; catch basins; inlets; retaining walls;
cribbing; storm and sanitary sewer lines; water lines; underdrains; electrical ducts, manholes, handholes,
lighting fixtures and bases; transformers; flexible and rigid pavements; navigational aids; buildings; vaults;
and, other manmade features of the Airport that may be encountered in the Work and not otherwise
classified herein.
1.46 Substantial Completion. The stage in the progress of the Work when the Work or designated portion
thereof is sufficiently complete in accordance with the Contract Documents so that the Owner can legally,
practically, and reasonably occupy or utilize the Work for its intended use.
1.47 Surety. The corporation, partnership, or individual, other than the Contractor, executing a Bid Payment,
Performance or Guaranty Bonds that are furnished to the Owner by the Contractor.
1.48 Taxiway. For the purpose of this document, the term taxiway means the portion of the AOA of an airport
that has been designated by for movement of aircraft to and from the airport's runways or aircraft parking
areas.
1.49 Work. The furnishing of all labor, materials, tools, equipment, and incidentals necessary to the Contractor's
performance of all duties and obligations imposed by the Contract.
2.0 CONTRACT TIME
The date of commencement of the Work shall be fixed by issuance of a written Notice to Proceed from
the Owner to the Contractor. The Contract Time shall be measured from the date of
commencement. Contractor shall achieve Substantial Completion of the Work within 1050 calendar days
from the date of commencement stated in the written Notice to Proceed. Contractor acknowledges that
the time for completion of the Work is sufficient for it to perform all the Work. Contractor shall achieve
Final Completion, including all required final submittals, no later than 30 calendar days from the date of
Substantial Completion.
2.1 LIQUIDATED DAMAGES
By submitting a bid, the Contractor acknowledges and agrees that the Owner is authorized to deduct and
retain out of the monies due to the Contractor and the Contractor is liable to the City for the sum of $500.00
per calendar day for each and every day or portion thereof that the time employed upon said Work or
delivery may exceed the time stipulated for such performance and completion. The sum per calendar day
is fixed in view of the difficulty of estimating such damages that the Owner will suffer by reason of such
default. The liquated damages amount will not be capped, and the assessment of liquidated damages does
not preclude the award of other damages that may be authorized under other applicable provisions of the
Contract Documents for reasons other than delayed performance and completion of the Work.
A. Failure to achieve Substantial Completion within the Contract Time: $500.00 per calendar day.
B. Failure to achieve Final Completion within the Contract Time: $500.00 per calendar day.
INSTRUCTIONS TO BIDDERS ITB - 8