Request for Proposal ? Sprinkler System

REQUEST FOR PROPOSALS
Sprinklers System Maintenance
Due: 9/3/26 by 10:00 AM

Hackensack Housing Authority
65 First Street
Hackensack, New Jersey 07601
201 342-4280
REQUEST FOR PROPOSALS
The Housing Authority of the City of Hackensack, New Jersey will accept sealed
proposals for testing and inspection of sprinkler systems at all Housing Authority
properties. The services will be for a two-year period (10/1/26 to 9/30/28). It is the
Housing Authority's desire to retain and employ a duly qualified, licensed contractor.
All services must be in accordance with the existing laws, rules, orders, directives, and
regulations governing these services.
The services that are requested will be as follows and will encompass all the of
the Housing Authority's properties (6 locations. The services shall include all labor
and materials (as noted) necessary to test, inspect and maintain all sprinkler systems.
The following services shall be provided:
1) 60 Kansas Street-complete fire pump test with the test header in the pump
room. Test all tampers & flow switches on all floors (10) using a hose

flowing into a rolling barrel.
2) 175 West Railroad-complete fire pump test using roof hydrants. Test wet
system with flow switches for the 1st floor.
3) 164 Beech Street-test wet system with all tampers & flow switches by
using a hose to the utility sink.
4) 230 Central Avenue-test wet system with all tampers & flow switches by
using a hose to the utility sink.
5) 65-1st Street-complete fire pump test using roof hydrant. Check all flow &
tamper switches on all floors (13) using a hose into a rolling barrel.
6) Newman & Railroad (8 buildings)-test all wet systems and related
components.
7) Display current inspection tags on tested system and provide relevant
paperwork to the Housing Authority per code.
8) All work to be completed in one phase between the hours of 8:00 AM to
3:30 PM, Monday to Friday.
9) Replacement of defective equipment shall be included at an additional cost.
Must be able to respond to all emergency calls within 4 hours of being notified by the
Housing Authority (all emergency calls will be billed at the approved hourly rate, plus
parts and labor).

Qualifications:
1) Must be licensed by all applicable entities governing these services in the State of
New Jersey.
2) Should have proven previous experience in maintaining comparable fire
suppression systems.
3) Must be an approvable by the U.S. Department of Housing and Urban
Development to provide these services.
Submission:
All people interested in submitting a bid for the Housing Authority's testing,
inspection and maintenance should submit a lump sum price for the basic contract
and hourly rates for all other work. The proposal must be sealed and include the
following:
1) Must include a completed and signed format sheet (attached);
2) Must include a certificate of insurance;
3) Must include non-collusive affidavit;
4) Must include a list of references;
5) Must include copies of the relevant licenses to provide the necessary services; and
6) Must provide a copy of the New Jersey Business Registration Form.
The proposal should be in a sealed envelope that is clearly marked: "Proposal for
Sprinkler System Maintenance." Proposals should be delivered to the Housing
Authority of the City of Hackensack, 65 First Street, Hackensack, New Jersey on or

before Thursday, August 18th, 2022, by 10:00 AM. The buildings and equipment are
available for inspection between the hours of 8:30 AM to 4:00 PM, Monday to Friday.
The Housing Authority reserves the right to reject any and all bids received for
these services. It also reserves the right to terminate the vendor, for convenience, at
any time during the term of the contract.
This solicitation is be made as a "fair and open" competitive solicitation in
accordance with the New Jersey "Pay to Play" requirements.
ANTHONY FEORENZO
Executive Director
PROPOSAL CHECKLIST
1) Must include a completed and signed format sheet (attached);
2) Must include a certificate of insurance;
3) Must include non-collusive affidavit
4) Affirmative Action compliance form;
5) Must include a list of references;
6) Must include copies of the relevant licenses to provide the necessary services
7) Must provide a copy of the New Jersey Business Registration Form.
Please check off each item that is being submitted with the proposal and include this
sheet with the proposal. Failure to include these items with the proposal will result in
rejection of the proposal.

_____________________________
Signature
Date:
PROPOSAL FOR SPRINKLER SYSTEM MAINTENANCE
Hackensack Housing Authority
65 First Street
Hackensack, New Jersey
(201) 342-4280
Submitted by:
Company Name: __________________________________________________
Address: ________________________________________________________
_______________________________________________________________
Telephone Number: ______________________________________________
Contact Person: ________________________________________________

*Price for basic Maintenance Service: $_________________
**Hourly Rate for other work: $__________________
***Overhead: ________________% Profit: __________________%
*Price Includes all work outlined in the attached Request for Proposals.
**Price for all work outside the scope of the basic maintenance contract, including
emergency calls.
*** Overhead and profit will be added to equipment and parts ordered that are not
part of the basic contract. A manufacturer's invoice must accompany the billing.
Term: 24 Months (10/1/26 to 9/30/28)
Date: _______________
___________________________________________
Contractor's Signature
The Housing Authority reserves the right to reject any and all proposals received in
response to its R.F.P. The proposal must contain all the attachments as stated in the
"Proposal Submission" section of the R.F.P.
Legal Advertisement
REQUEST FOR PROPOSALS
The Housing Authority of the City of Hackensack, New Jersey will accept
proposals for the following services:
"Sprinkler System Maintenance"

It is the Housing Authority's desire to retain a duly qualified, competent, and capable
contractor to service its sprinkler systems at all properties. All services must be in
accordance with the existing laws, rules, orders, directives, and regulations governing
these services and supplies.
All people interested in submitting proposals for the Sprinkler Service
maintenance should contact the Housing Authority of the City of Hackensack to
receive a copy of the formal Request for Proposals. The RFP specifies the scope of
the services and the requirements for submitting proposals.
All proposals must be submitted to the office of the Housing Authority of the
City of Hackensack, 65 First Street, Hackensack,
New Jersey on or before Thursday, September 3rd, 2026, by 10:00 AM. The buildings
are available for inspection between the hours of 9:00 AM to 4:00 PM, Monday to
Friday.
The Housing Authority reserves the right to reject all proposals received for this
work. It also reserves the right to terminate the vendor, for convenience, at any time
during the term of the contract.
This solicitation is be made as a "fair and open" competitive solicitation in
accordance with the New Jersey "Pay to Play" requirements.
ANTHONY FEORENZO
Executive Director

AGREEMENT FOR SPRINKLER SYSTEM TESTING AND INSPECTION
THIS AGREEMENT made on the 1st day of October 2026, by and between
(the "Contractor") and the Housing Authority of the City of Hackensack, 65 First Street,
Hackensack, New Jersey (the "Authority").
WITNESSETH, that the contractor and the Authority for the consideration stated herein
agree as follows:
Sprinkler system testing and inspection per the attached Request for Proposal
ARTICLE 1. - Work Statement
The contractor shall furnish all labor and other items as specified in the attached
Request for Proposals relating to testing and inspection of sprinklers systems
ARTICLE 2. - Term: 24 Months
ARTICLE 3. - Contract Price:
2026 $
2027 $
H0ourly: $
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed
the date and year first written above.
__________________________________________
Anthony Feorenzo-Executive Director
Date:
__________________________________________
Date:

NON-COLLUSION AFFIDAVIT
State of New Jersey
County of _________________ ss:
I, ________________________________ residing in ___________________________________
(name of affiant) (name of municipality)
in the County of _______________________________ and State of _____________________of full age, being
duly sworn according to law on my oath depose and say that:
I am _____________________________________ of the firm of _________________________
(title or position) (name of firm)
_____________________________________ the bidder making this Proposal for the bid
entitled ______________________________, and that I executed the said proposal with
(title of bid proposal)
full authority to do so that said bidder has not, directly or indirectly entered into any agreement,
participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding
in connection with the above named project; and that all statements contained in said proposal
and in this affidavit are true and correct, and made with full knowledge that the ______________
_________________________relies upon the truth of the statements contained in said Proposal
(name of contracting unit)
and in the statements contained in this affidavit in awarding the contract for the said project.
I further warrant that no person or selling agency has been employed or retained to solicit or
secure such contract upon an agreement or understanding for a commission, percentage,
brokerage, or contingent fee, except bona fide employees or bona fide established commercial or
selling agencies maintained by _________________________________________________.
Subscribed and sworn to
before me this day _____________________________
Signature