RFQ-PW-2026-043 — Fire Sprinkler System Repairs

CITY OF NEW ROCHELLE
NEW YORK
OFFICE OF PURCHASING & SUPPLY
515 NORTH AVENUE
NEW ROCHELLE, NY 10801
REQUEST FOR QUOTES (RFQ)
FIRE SPRINKLER SYSTEM REPAIRS
RFQ-PW-2026-043
DATE OF ISSUANCE: AUGUST 5, 2026 at 5:00PM
SUBMISSION DEADLINE: AUGUST 19, 2026 at 3:00PM

1. PURPOSE & PROJECT OVERVIEW
The City of New Rochelle is soliciting competitive written quotes from qualified, licensed fire protection contractors to
execute critical deficiency repairs on the municipal fire sprinkler system located at City Hall.
Recent technical inspections revealed obsolete and impaired fire sprinkler heads that exceed statutory operational
lifespans (specifically heads dating back to 1969). The selected contractor shall furnish all labor, materials, tools,
drain/refill protocols, equipment, and insurance necessary to perform complete system head replacements to restore
full compliance with NFPA standards and local Authority Having Jurisdiction (AHJ) fire codes.
2. DETAILED SCOPE OF WORK (SOW)
The contractor shall perform turnkey replacement services across two primary system zones:
LOCATION A: DRY ATTIC SPRINKLER SYSTEM
Sprinkler Head Replacement: Supply and install approximately 180 upright sprinkler heads.
Deficiency Corrected: Replacement of outdated/impaired upright sprinkler units installed circa 1969
exceeding 50 years of active service life.
LOCATION B: MAIN BUILDING SPRINKLER SYSTEM
Sprinkler Head Replacement: Supply and install approximately 38 outdated/impaired sprinkler heads.
Breakdown of Units:
o Twelve (12) Pendant Sprinkler Heads
o Twenty-Six (26) Upright Sprinkler Heads
OPERATIONAL REQUIREMENTS & EXECUTION RULES
Standard Work Hours: All physical work on-site must be performed during regular municipal working hours
(7:00 AM to 4:00 PM, Monday through Friday).
System Drain & Refill: The contractor is strictly responsible for draining and refilling the sprinkler system
during each work shift to ensure life-safety protection is maintained.
Cleanliness & Site Protection: The contractor shall maintain the work area in a clean, safe state and properly
dispose of all old sprinkler heads and scrap materials generated during work.
STANDARD PROJECT EXCLUSIONS
Unless explicitly authorized in writing by the City, quotes shall assume the following standard exclusions:
1. Overtime, double-time, or holiday labor rates.
2. Fire watch details, wall patching, surface painting, or design drawing modifications.
3. Aerial lift rentals (unless specified in contingent line items).

3. STATUTORY COMPLIANCE & LEGAL MANDATES
NYS Prevailing Wage Rates: This project constitutes a public works repair contract under New York State
Labor Law Article 8. All mechanics, fitters, and laborers employed on-site must be paid not less than the
prevailing wage rates and supplements stipulated by the NYS Department of Labor. Please see PRC #
2026023284 documents in Section 6 of this RFQ.
Tax-Exempt Status: The City of New Rochelle is exempt from federal, state, and local sales taxes. Quotes
must not include sales tax.
Non-Collusion Certification: Bidders must execute the attached Non-Collusive Bidding Certification in
accordance with NYS General Municipal Law Section 103-d.
Insurance Requirements: Prior to contract execution, the winning vendor must submit valid Certificates of
Insurance naming the City of New Rochelle as an Additional Insured on a primary, non-contributory basis,
matching standard Commercial General Liability ($2,000,000 Aggregate / $1,000,000 Occurrence),
Commercial Auto ($1,000,000 Owned, Scheduled, Hired, and Non-Owned) and statutory NYS Workers'
Compensation/Disability coverage.
4. QUOTE PROPOSAL PRICE SHEET
Legal Name of Bidding Firm: _______________________________________________
Firm Address: ___________________________________________________________________
Contact Name & Phone: ____________________________ Email: ________________________
Bidders must provide a firm, fixed price for all line items listed below. All rates shall include prevailing wage labor,
materials, system drain/refill, overhead, and profit.
Est. Unit of Total Line Price
Item # Description of Work / Location
Quantity Measure ($)
Dry Attic System: Replace 50+ yr old
$
1 upright sprinkler heads. Includes drain/refill 180 Lump Sum
_______________
per shift.
Main Building System: Replace outdated
$
2 sprinkler heads (12 Pendant & 26 Upright). 38 Lump Sum
_______________
Includes drain/refill per shift.
TOTAL COMBINED BID PRICE
$
TOTAL -- Lump Sum
_______________
(Items 1 & 2 Combined)
TOTAL COMBINED BID PRICE IN WORDS:
________________________________________________________________________________________

5. SUBMISSION & EXECUTION SIGNATURE
To be considered responsive, this quote proposal must be signed by an authorized corporate officer and submitted
via email to aross@newrochelleny.gov or physically delivered to the Office of Purchasing & Supply prior to 3:00 PM
on August 19, 2026.
NON-COLLUSIVE BIDDING CERTIFICATION (Pursuant to NYS GML 103-d)
By submission of this quote, the bidder certifies under penalty of perjury that:
1. The prices in this quote have been arrived at independently without collusion, consultation, communication,
or agreement with any other bidder or competitor;
2. Unless required by law, quoted prices have not been knowingly disclosed prior to the submission deadline,
directly or indirectly, to any other bidder or competitor; and
3. No attempt has been made to induce any other entity to submit or not to submit a quote for the purpose of
restricting competition.
Authorized Signature: _________________________________ Date: _________________
Printed Name: ______________________________________ Title: ____________________

6. NEW YORK STATE PREVAILING WAGE - PRC # 2026023284
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