Audio System Upgrade for Meymandi Concert Hall
| Location: | North Carolina |
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| Posted: | Nov 18, 2025 |
| Due: | Jan 28, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 274-2026-RCPAC-07 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 274-2026-RCPAC-07 |
| Project Title: | Audio System Upgrade for Meymandi Concert Hall |
| Description: | The Martin Marietta Center for the Performing Arts is seeking a qualified and experienced vendor to provide and install audio equipment and related support services in Meymandi Concert Hall, as detailed in the accompanying scope of work. |
| Opening Date: | 1/28/2026 4:00 PM |
| Posted Date: | 11/19/2025 |
| Status: | Open |
| Department: | CITY OF RALEIGH |
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Solicitation Number
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274-2026-RCPAC-07
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Department
CITY OF RALEIGH
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Status Reason
Open
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Opening Date
2026-01-28T16:00:00.0000000
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Posted Date
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2025-11-18T21:10:57.0000000Z
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Commodity Code
Audio and visual equipment
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Mandatory Conference/Site Visit
2025-12-11T05:00:00.0000000Z
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Special Instructions
John Soto Capital Project Manager Email: john.soto@raleighnc.gov
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Solicitation Type
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Select RFP IFB RFI
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Owner
Nikolai Merza
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Description
The Martin Marietta Center for the Performing Arts is seeking a qualified and experienced vendor to provide and install audio equipment and related support services in Meymandi Concert Hall, as detailed in the accompanying scope of work.
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Attachments
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Attachment Preview
Request for Proposals # 274-2026-RCPAC-07
Title: Audio System Upgrade for Meymandi Concert Hall
Issue Date: November 19, 2025
Due Date: January 28, 2026 no later than 4:00PM EST
*LATE PROPOSALS WILL NOT BE ACCEPTED*
Issuing Department: Raleigh Convention and Performing
Arts Complex (RCPAC)
Direct all inquiries concerning this RFP to:
John Soto
Capital Project Manager
Email: john.soto@raleighnc.gov
(v.09/15/25)
Table of Contents
1. Introduction .............................................................................................. 2
1.1 Purpose ............................................................................................. 2
1.2 Background........................................................................................ 2
1.3 RFP Timeline ..................................................................................... 3
1.4 Pre-Proposal Conference .................................................................. 3
1.5 Proposal Question ............................................................................. 4
1.6 Proposal Submission Requirements & Contact Information .............. 4
1.7 Business Engagement & Opportunities ............................................. 5
1.8 Rights to Submitted Material.............................................................. 5
1.9 Communications ................................................................................ 5
1.10 Lobbying ............................................................................................ 6
1.11 Conflicts of Interest ............................................................................ 6
1.12 Proposer Expenses ........................................................................... 7
1.13 Proposer Acceptance ........................................................................ 7
2. Proposals ................................................................................................. 7
2.1 Request for Proposals Required Document Format .......................... 7
2.2 RFP Documents .............................................................................. 10
3. Proposal Evaluation .............................................................................. 10
3.1 Proposal Evaluation Criteria (Stage 1)............................................. 10
3.2 Interview/Demonstration (Stage 2) .................................................. 11
3.3 Final Selection ................................................................................. 11
3.4 Notice to Proposers Regarding RFP Terms & Conditions ............... 11
3.5 Contract Term…………………………………………………………….11
4. Scope of Services .................................................................................. 12
4.1. Scope .............................................................................................. 12
4.2. Public Address System ................................................................... 12
4.3. Amplifiers ........................................................................................ 13
4.4. Monitors .......................................................................................... 13
4.5. Digital Console System ................................................................... 13
4.6. Lobby Audio System ....................................................................... 13
4.7. Backstage Audio System ................................................................ 14
4.8. Network Infrastructure .................................................................... 14
4.9. Rigging ............................................................................................ 14
4.10.Power Management ........................................................................ 14
4.11.System mapping and Smart Integration .......................................... 14
4.12.Training ........................................................................................... 14
4.13.Communication System .................................................................. 14
4.14.Hearing Assist System .................................................................... 15
4.15.Safety .............................................................................................. 15
4.16. Additional Information .................................................................... 15
4.17.Admiration ....................................................................................... 16
Appendix I – Proposal Cost Form ................................................................... 17
Appendix II – Proposer Questionnaire ........................................................... 18
Appendix III – Reference Questionnaire (Instructions) ................................. 19
Appendix III – Reference Questionnaire Form ............................................... 20
Appendix IV – Sample Contract ...................................................................... 22
2
1 INTRODUCTION
1.1 Purpose
The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which
to contract for the following services:
The Martin Marietta Center for the Performing Arts is seeking a qualified and
experienced vendor to provide and install audio equipment and related support services
in Meymandi Concert Hall, as detailed in the accompanying scope of work.
This upgrade is part of the Center’s ongoing commitment to enhancing the patron
experience at North Carolina’s premier symphony venue.
A detailed scope of services is provided in Section 4 of this document.
All information related to this solicitation, including any addenda, will be posted to the
North Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.
All questions related to this solicitation must be submitted in writing (via email) to the
following individual – questions submitted via telephone will not be answered:
Contact Name
John Soto
Email Address
John.soto@raleighnc.gov
1.2 Background
The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing
areas in the country. A great economy, top educational institutions, and exceptional health
care facilities are some of the characteristics that attract people to the triangle area. The
mild climate, diverse work force and proximity to Research Triangle Park combine to make
Raleigh a great place to live.
Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and
economic sustainability. The City conserves and protects our environmental resources
through best practice and cutting-edge conservation and stewardship, land use,
infrastructure and building technologies. The City welcomes growth and diversity through
policies and programs that will protect and enhance Raleigh’s existing neighborhoods,
natural amenities, history, and cultural and human resources for future generations. The
City leads to improve quality of life for neighborhoods and standard of living for all citizens.
The City works with universities, colleges, citizens, and local partners to promote new
technology, create new job opportunities, and encourage local businesses and
entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry
out the duties of the City through transparent civic engagement and by providing the very
best customer service to our citizens.
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The Martin Marietta Center for the Performing Arts is Raleigh’s premier destination for
live entertainment, offering world-class performances in theater, dance, opera,
orchestral music, popular music, and more.
The Center comprises four distinct venues:
• Raleigh Memorial Auditorium
• Meymandi Concert Hall
• A.J. Fletcher Opera Theater
• Kennedy Theatre
Originally opened in 1932, the Center has become a cultural cornerstone of the region,
hosting over 600 performances and welcoming more than 400,000 patrons annually.
1.3 Request for Proposal (RFP) Timeline
Provided below is a list of the anticipated schedule of events related to this solicitation.
The City of Raleigh reserves the right to modify and/or adjust the following schedule to
meet the needs of the service. All times shown are Eastern Time (EST):
RFP Process
RFP Date
Date and Time
November 19, 2025
Pre-Proposal Meeting/Site-Visit
(required)
December 11, 2025
Martin Marietta Performing Arts Center
Wilmington St. side,
2 E. South St., Raleigh 27601
Time: 1:00-3:00pm EST
Deadline for Written Questions
City Response to Questions
(anticipated)
Proposal Due Date and Time
NLT 4:00pm EST, December 31, 2025
January 14, 2026
NLT 4:00pm EST, January 28, 2026
Evaluation Meeting
(anticipated)
Selection Announced
(tentative)
February 11, 2026
February 25, 2025
1.4 Pre-Proposal Conference
A required Pre-Proposal conference and site visit for all prospective proposers is
scheduled for December 11, 2025, starting at 1:00 PM EST on the Wilmington Street side
of the Martin Marietta Performing Arts Center located at 2 E. South Street, Raleigh, NC
27601. Prospective Proposers are encouraged to submit written questions in advance.
Date, time, and location of pre-proposal conference is shown above in the RFP Timeline
(Section 1.3).
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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