Pump Station Wet Well Cleaning

TOWN OF NARRAGANSETT
ENGINEERING DEPARTMENT
WASTEWATER DIVISION
REQUEST FOR BIDS:
PUMP STATION WET WELL CLEANING
Narragansett, Rhode Island
Susan W. Gallagher, Purchasing Manager
Jonathan Gerhard, P.E., Town Engineer
Scott Goodinson, Wastewater Superintendent
Proposal Due Date: Wednesday, September 16, 2026 at 11:00 AM
VENDOR NAME SUBMITTING BID: __________________________________

INVITATION TO BID
Separate sealed bids will be received by the TOWN OF NARRAGANSETT, RHODE ISLAND
for PUMP STATION WET WELL CLEANING on or before 11:00 AM on Wednesday,
September 16, 2026 at the office of the Purchasing Manager, 25 Fifth Avenue, Narragansett,
RI and at that time will be opened and read in public.
SpecificationsmaybeobtainedatthePurchasingOffice,25FifthAvenue,Narragansett,Rhode
Islandbetweenthehoursof8:30a.m.and4:30p.m.MondaythroughFridayandareavailable
on the Town of Narragansett website, www.narragansettri.gov.
All bids must be submitted on the bid form provided, in duplicate and clearly marked:
(Sealed Bid)
PUMP STATION WET WELL CLEANING
Bids must be enclosed in an opaque envelope addressed to "Purchasing Manager, Town Hall,
25 Fifth Avenue, Narragansett, Rhode Island 02882-3699" bearing the name and address of
the bidder.
No bidder may withdraw his/her bid within ninety (90) days after the scheduled closing time for
receipt of bid.
The Town of Narragansett reserves the right to reject any/all bids, waive any informalities in
the bids received and to accept and award the bid to the lowest qualified bid deemed most
favorable to the interest of the Town of Narragansett.
Individuals requesting interpreter services for the hearing impaired must notify the Finance
Department (401) 782-0644 three business days prior to the bid opening.
Susan W. Gallagher
Purchasing Manager
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STANDARD INSTRUCTIONS TO BIDDERS
DEPARTMENT OF FINANCE-PURCHASING DIVISION
TOWN OF NARRAGANSETT, RHODE ISLAND
THESE INSTRUCTIONS ARE STANDARD FOR ALL PROPOSALS ISSUED BY THE
PURCHASING DIVISION AND MAY BE DELETED OR MODIFIED BY INDICATING SUCH
CHANGE BY "SPECIAL INSTRUCTIONS TO BIDDERS."
1. Receipt and Opening of Proposal
Sealed proposals (bids) will be accepted in the office of the Purchasing Manager, Town
of Narragansett, RI until the time indicated on the advertisement for Bids, for the
commodities, equipment or services designated in the specifications and will then be
publicly opened and read.
2. Form of Bid
Proposalmustbesubmittedonandinaccordancewiththeformsattachedhereto,blank
places must be filled in as noted, no change shall be made in the phraseology of the
proposal or in the item or items mentioned therein, must contain the name and proper
address of the bidding firm, and must be signed by a responsible member of the firm
with his/her signature and official title. Proposals that are not complete, or contain any
omissions, erasures, alterations, additions or contain irregularities of any kind, may be
rejected.
3. Submission of Bids
a. Envelopes containing bids must be sealed and addressed to the office of the
PurchasingManager,TownHall,Narragansett,R.I. 02882andmustbemarkedwith
the name and address of bidder, date and hour of opening, and name of bid.
b. The Purchasing Manager will decide when the specified time has arrived to open
bids, and no bid received thereafter will be considered.
c. Any bidder may withdraw his/her bid by written request at any time prior to the
advertised time for opening. Telephonic bids, amendments, or withdrawals will not
be accepted.
d. Unless otherwise specified, nobidmaybewithdrawn foraperiod ofninety(90)days
from the date of bid opening.
e. Negligence on the part of the bidder in preparing the bid confers no rights for the
withdrawal of the bid after it has been opened.
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f. Proposals received prior to the time of opening will be securely kept unopened.
No responsibility will attach to an officer or person for the premature opening of a
proposal not properly addressed and identified.
g. All bids or proposals that exceed $500,000 must include an additional copy
(beyond the number of copies specified in the Invitation to Bid, Bid Form, or
elsewhere within these Contract Documents), submitted by the Bidder, which will
be made available for public inspection pursuant to RIGL 37-2-18(j).
4. Prices
Bidders shall state the proposed price in the manner as designated in the Bid Proposal
Form. In the event that there is a discrepancy between the unit prices and the extended
totals, the unit prices shall govern. In the event there is a discrepancy between the price
written in words and written in figures, the prices written in words shall govern.
5. Terms
Cash discounts offered will be considered in determining awards. The discount period
shall be computed from the date of delivery or from the correct invoice as received by
Town Treasurer, whichever date is later. The date of delivery shall be construed to
mean the date on which bid item is determined to meet the specifications and is
therefore acceptable. Discounts for a period less than thirty (30) days may not be
considered.
6. Rhode Island Sales Tax
The Town is exempt from the payment of R.I. Sales Tax under the 1956 General Laws
of the State of Rhode Island, 44-18-30 Paragraph 1, as amended.
7. Federal Excise Taxes
The Town is exempt from the payment of any excise or federal transportation taxes.
The price bid must be exclusive of taxes and will be so construed.
8. "Or Equal" Bidding
When the name of a manufacturer, a brand name, or manufacturer's catalogue number
isissuedasthebidstandardindescribinganitemfollowedby"OrEqual"thisdescription
is used to indicate quality, performance and other essential characteristics of the article
required.
If bidding on other than the make, model, brand or sample specified, but equal thereto,
bidder must so state by giving the manufacturer's name, catalogue number and any
other information necessary to prove that the intended substitution of a commodity is
equal in all essential respects to the bid standard. Bidder must prove to the satisfaction
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oftheTownManagerorbypersonorpersonsdesignatedbyhim,thathis/herdesignated
substitute is equal to the bid standard: otherwise, his/her bid will be declared "No Bid"
insofar as the item in question is concerned.
9. Award and Contract
Unlessotherwisespecified,theTownreservestherighttomakeawardbyitemoritems,
or by total, as may be in the best interest of the Town. A written award (or acceptance
of Bid) mailed (or otherwise furnished) to the successful bidder followed by a Town
Purchase Order shall, unless otherwise specified, be deemed to result in a binding
contract without further action by either party.
10. Delivery
All prices must be on the basis of F.O.B. Delivery Point Narragansett, Rhode
Island. The bid prices must include delivery and shipping to the Town. No additional
shipping,handling,orfuelsurchargecostswillbehonoredbytheTown.Deliveriesmust
consist only of new merchandise or equipment (unless otherwise specified) and shall
be made between 8:30 a.m. and 3:00 p.m., Monday through Friday. No delivery shall
become due or be acceptable without a written Purchase Order issued by the Town
Purchasing Manager.
11. Equal Employment Opportunity Policy Statement
For the purposes of this Policy, the term "vendor" shall mean any and all individuals,
companies, corporations, and business entities that provide goods or services to the
Town of Narragansett pursuant to any and all relevant and appropriate Federal, State,
and local purchasing rules, regulations, and procedures.
The Town of Narragansett is committed to the general policy and principle of Equal
Employment Opportunity in terms of retaining vendors to provide the Town with goods
and services necessary for routine and emergency operations. The Town will not
discriminate against vendors as entities, or individual employees thereof on any legally-
recognized basis included, but not limited to, race, age, color, religion, sex, marital
status, national origin, physical or mental disability, Veteran's status, pregnancy, sexual
orientation, genetic conditions, predisposition to certain diseases, or ancestry, except
where a bona fide occupational qualification exists.
12. Towns Right to Reject
The Town reserves the right to reject any and all proposals, to waive any informality in
the proposals received and to accept the proposal deemed to be most favorable to the
best interests of the Town.
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13. Bond\Surety
Contractor awarded a contract with a contract price in excess of fifty thousand dollars
($50,000) (or as may be amended under RIGL) for construction, buildings or public
works is to file with the proper authority good and sufficient bond with surety furnished
by any surety company authorized to do business in the State of Rhode island and in
accordancewithChapters37-12and37-13oftheGeneralLawsofRhodeIslandentitled
"Contractors'Bonds",and"LaborandPaymentofDebtsbyContractors".TheContractor
shall comply with all provisions of Chapters 37-12 and 37-13 of the RIGL, as may be
amended.
14. Insurance
The CONTRACTOR shall provide the following insurances in accordance with the
General Conditions:
A. Worker's Compensation Insurance
The CONTRACTOR shall always maintain in full force Workers' Compensation
for all labor employed on the project. Workers' Compensation coverage must
meet the statutory obligations of the State and Employer's Liability insurance in
the amount of $500,000 each policy, $500,000 each accident and disease.
Contractor shall supply evidence of the same to the Town of Narragansett.
Unless otherwise amended by law, Worker's Compensation Insurance is not
required for sole proprietorship. If the CONTRACTOR or any of the sub-
contractors to be employed on the project is\are sole proprietorships, that status
shall be noted within the Bid submitted by the CONTRACTOR.
B. Contractor's Commercial General Liability Insurance
The CONTRACTOR shall carry Commercial General Liability Insurance (CGL)
withbroadformofContractualGeneralLiabilityEndorsementattached,providing
for a per occurrence limit of liability of not less than One Million Dollars
($1,000,000) for all damages arising out of bodily injury or property damage. If
CONTRACTOR'S CGL policy is subject to an Annual Aggregate, said Aggregate
must be in multiples of the per occurrence limit of liability. The Contractor will
provide evidence of its General Liability policy to the Town of Narragansett and
name the Town of Narragansett as an Additional Insured to the policy.
C. Comprehensive Automobile Liability and Property Damage Insurance
The CONTRACTOR shall carry and maintain in full force at all times during the
engagement Comprehensive Automobile Liability Insurance covering all owned
vehicles, hired vehicles, or non-owned vehicles in the amount of not less than
One Million Dollars ($1,000,000) per occurrence for all damages arising out of
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bodily injury and/or property damage. The Contractor will provide evidence of its
auto liability policy to the Town of Narragansett and name the Town of
Narragansett as an Additional Insured to the policy.
D. Insurance Covering Special Hazards
Special hazards shall be covered by rider or riders to the Commercial General
Liability insurance policy or policies hereinabove required to be furnished by the
CONTRACTOR, or by separate policies of insurance as follows:
1. Property Damage Liability arising out of the collapse of, or structural injury
to any building or structure due to excavation (including borrowing, filling,
or backfilling in connection therewith), tunneling, pile driving, cofferdam
work, or caisson work; or to moving, shoring, underpinning, razing, or
demolition of any building or structure, or removal or rebuilding of any
structural support thereof.
2. Property Damage Liability for injury to or destruction of property arising
directly or indirectly from blasting or explosions, however caused, other
thanpressure,primemovers,machineryorpower-transmittingequipment.
3. Property Damage Liability for injury or destruction of wires, conduits,
pipes, mains, sewers, or other similar property or any apparatus in
connection therewith, below the surface of the ground, arising from and
during the use of mechanical equipment for the purpose of excavating or
drilling within the Project limits; injury to or destruction of property at any
time resulting therefrom.
4. The Contractor will maintain in full force and at all times during this
engagement the insurance covering special hazards with a limit of liability
in the amount of One Million Dollars ($1,000,000) per occurrence for all
damages arising out of bodily injury and/or property damage. If the
Contractor's Special hazards insurance policy is subject to an Annual
Aggregate,saidAggregatemustbeinmultiplesoftheperoccurrencelimit
of liability. Evidence of the Contractor's special hazards insurance policy
or Endorsement of such special hazard coverage to the Commercial
General Liability policy must be provided to the Town of Narragansett and
name the Town of Narragansett as an Additional Insured to the policy.
5. The CONTRACTOR shall require similar insurance in such amounts to be
taken out and maintained by each subcontractor.
E. Sub-Contractor(s) Insurance
The CONTRACTOR shall provide satisfactory evidence of similar insurance
(each category as noted above) from each sub-contractor to be employed on the
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project.
15. Labor Regulations
The following paragraphs regarding nondiscrimination in employment shall be included
and become part of these Specifications:
A. The Contract for Work under this proposal will obligate the contractor and
subcontractors not to discriminate in employment practices and conform with
Executive Order No. 11246.
B. Bidders must, if required, submit a compliance report concerning their
employmentpracticesandpoliciesinordertomaintaintheireligibilitytoreceive
award of the Contract.
C. Successful bidders must, if required, submit a list of all subcontractors who will
perform Work on the Project, and written signed statements from authorized
agents of labor pools with which they will or may deal with for employees on
the Work, together with any information to the effect that such labor pools
practicesorpoliciesareinconformitywithExecutiveOrderNo.11246;thatthey
will affirmatively cooperate in or offer no hindrance to the recruitment,
employment, and equal treatment of employment, and equal treatment of
employees seeking employment and performing Work under this Contract; or a
certification as to when such agents or labor pools have failed or refused to
furnish them, prior to award of the Contract.
16. Wage Rates
Attention of the bidders is particularly called to the requirements as to conditions of
employment to be observed and minimum wage rates to be paid under the Contract. In
conformity with the provisions of Chapter 13 of Title 37, General Laws, Rhode Island,
1956, as amended, the minimum wages for a day's work paid to all employees shall be
not less than the customary and prevailing rate of wages for a day's work in the locality
where the work is undertaken. Such a schedule of wages has been established on a
minimum hourly basis and is in file in the office of the State Department of Labor. The
Contractor shall comply with all provisions of Chapter 37-13 of the RIGL, as may be
amended. Particular attention is called to Chapter 37-13-13, relative to posting and
providingcertifiedpayrollrecords.Foradditionalinformation,refertotheStateofRhode
Island and Providence Plantations Division of Professional Regulations "Rules and
Regulations Relating to Prevailing Wages".
17. Licenses and Certifications
At the time of award, the CONTRACTOR and all sub-contractors shall possess and
provide evidence of all licenses, trade certifications, trade registrations, etc. pertaining
to the requirements of the project.
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18. Smoke-Free Property
PerTownCounciladoptedOrdinance,allTownpropertiesaresmoke-free,andsmoking
is prohibited accordingly. This applies to employees of the Town and all contractors,
vendors, suppliers, guests, etc. All contractors are required and instructed to notify their
employees and subcontractors of this law.
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BID FORM
PUMP STATION WET WELL CLEANING
Pursuant to and in compliance with the INVITATION TO BID, and the INSTRUCTIONS TO
BIDDERS relating thereto, the undersigned bidder hereby states that they have carefully
examined the CONTRACT DOCUMENTS and the party understands the provisions,
requirement, terms and conditions thereof, all of which are acknowledged to be part of the Bid
Proposal.
Further, they have become familiar with local conditions and the extent of work: have
determined the required quality, quantity and sources of supply of all plant, equipment,
materials, tools, supplies, labor and all other facilities and things necessary or proper or
incidental to the continuous execution and completion of the work as required: and hereby
agree to perform the contract in strict accordance with the CONTRACT DOCUMENTS.
The undersigned bidder hereby agrees that the bid proposal submitted shall remain in
effect and binding upon the bidder for a period of 90 calendar days, from the date and
time bids are received.
The undersigned bidder declares that his/her bid proposal in all respects is fair and made
without collusion with any other person, firm, corporation making a proposal for this work.
***NOTE: BIDDER MUST SUBMIT PROPOSAL (BID) IN DUPLICATE!!!!
BID UNIT BID TOTAL BID
ITEM # PRICE PRICE
DESCRIPTION UNIT QUANTITY
1 Wet Well Cleaning Full 12 $ $
Day
Unit Price In Words:
2 Grease Disposal (Stipulated LS 1 $1,000.00 $1,000.00
Allowance - To be used only
as directed and approved by
the Town).
Unit Price In Words: One Thousand dollars and zero cents
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